Commission Meeting Portal

Special Meeting on Jan 06, 2009 1:00PM

Minutes for the Port Of Seattle Commission meeting, held on Jan 06, 2009 1:00PM

        Commissioners                                               Tay Yoshitani 
                                                                                              Chief Executive Officer 
                   John Creighton 
                      Chair and President 
                      Bill Bryant                                    P.O. Box 1209 
                     Patricia Davis                           Seattle, Washington 98111 
                   Lloyd Hara                             www. portseattle.org 
                   Gael Tarleton                              206.728.3000 

             An audio of the meeting proceedings and meeting materials are available on the Port of
                                        Seattle web site - 
                http://www.portseattle.org/about/organization/commission/commission.shtml 
             (The approximate point in the audio recording for the specific item is identified by
            minutes and seconds; example: 01:30.) 
                     APPROVED MINUTES 
               COMMISSION SPECIAL MEETING JANUARY 6, 2009 
            The Port of Seattle Commission met in a special meeting at 3:00 p.m., Tuesday, January
            6,2009 in the Commission Chambers at Pier 69, 2711 Alaskan Way, Seattle, WA.
            Commissioners Bryant, Creighton, Davis, Hara and Tarleton were present. 
               1.     CALL TO ORDER 
            The regular meeting was called to order at 3:10 p.m. by Bill Bryant, Commission
             President. 
               2.     EXECUTIVE SESSION pursuant to RCW 42.30.110 
            The regular meeting was immediately recessed to an executive session to discuss Legal 
            Risk matters for approximately one hour and reconvened to public session. 
           PLEDGE OF ALLEGIANCE 
               3.     APPROVAL OF MINUTES 
           (00:01:00) Motion for approval of minutes for the October 21, 2008 Special Work
           Session, the October 27, 2008 Special Meeting, and the October 28, 2008 Regular
           Meeting  Davis 
            Motion carried by the following vote: 
           In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5) 

                Jan 6 SM Min

        PORT COMMISSION MINUTES OF THE SPECIAL MEETING 
         TUESDAY, JANUARY 6, 2009                          P. 2 
               4.    SPECIAL ORDER OF BUSINESS 
            (00:01:36) Election of Officers for 2009 
            The following slate of officers was proposed by Commissioner Tarleton: 
            President and Chair  Bryant 
            Vice-president and Vice-chair  Tarleton 
            Secretary  Hara 
            Assistant Secretary  Davis 
           Commissioner  Creighton 
            Prior to the vote, Commissioner Hara stated that he would vote no on the motion as he
             believed discussions were held in secret regarding the proposed slate of officers. 
            Motion carried by the following vote: 
            In favor: Bryant, Creighton, Davis, Tarleton (4) 
          Opposed: Hara (1) 
            Commissioner Creighton provided outgoing remarks, commenting on his past two years
            of serving as Commission Chair and President. 
             There was a short recess for a photo opportunity of the passing of the gavel to incoming
            Commission president Bryant, and the meeting was reconvened. 
            Commissioners Bryant and Hara expressed their appreciation of Commissioner
            Creighton's service over the past two years as Commission Chair. CEO Yoshitani also
            commented on the leadership and successes of Commissioner Hara over the past two
             years since he has been at the Port as Chief Executive officer, and thanked him for his
              service. 
           Commissioner Bryant then provided incoming remarks, and thanked Commissioner
             Creighton for his leadership. 
               5.     UNANIMOUS CONSENT CALENDAR 
           None. 
            Policy and Staff Briefing 6b was advanced on the agenda as follows: 
               6.     POLICY AND STAFF BRIEFINGS 
              b.  (00:27:58) Alaskan Way Viaduct/Seawall Rep lacement Project: Status Update 

                Jan 6 SM Min

        PORT COMMISSION MINUTES OF THE SPECIAL MEETING 
         TUESDAY, JANUARY 6, 2009                          P. 3 
            Presentation document: Commission agenda memorandum dated December 29, 2008
            from Kurt Beckett, Director, External Affairs and Geri Poor, Regional Transportation
           Manager 
             Presenters: Ms. Poor and Mike Merritt, Government Relations Manager 
           Staff reviewed the recent Commission motion which was passed on December 15
            regarding the Viaduct, supporting a sub-surface hybrid replacement option. It was noted
            that at a recent meeting of the Stakeholder Advisory Committee, the committee voted
             nearly unanimously that the leadership group of the state, the county and the City of
             Seattle should continue study of the option of a deep bored tunnel, along with
             improvements to I-5, transit, and the surface streets. The Stakeholder Committee's
             decision was taken in recognition that the state's financial contribution would be capped
             at about $2.8 billion and that additional money to fund the extra cost of the tunnel should
            come from regional sources. 
            Commissioner Tarleton encouraged further public discussion regarding the Viaduct. 
               a.  (00:37:27) Briefing on Airport Response to Snow Emergency 
            Presentation documents: Commission agenda memorandum dated December 31, 2008
            and computer slide presentation from Mark M. Reis, Managing Director, Aviation
            Division 
             Presenter: Mr. Reis 
            Mr. Reis presented an overview of the response at Seattle-Tacoma International Airport
             to the recent snow incident in the area. Statistics included the facts that over a period of
             13 days, nearly 14 inches of snow fell, and at times there were sustained winds at the
             Airport of 30 knots.
            Mr. Reis commented on snow removal on runways and taxiways, on airport roads and
            drives, terminal management, and employee volunteers. 
             Commissioner Tarleton read into the record a letter that she had sent to all Port
            employees recognizing the Port's performance in response to the recent snow storm. A
             copy of the letter is by reference, made a part of these minutes, is marked Exhibit 'A,'
              and is on file in Port offices. 
                c.  (01:02:18) Update on Cruise Vessel Biomass Study and Phase 1 Draft Report 
            Presentation documents: Commission agenda memorandum dated December 19, 2008
            from Stephanie Jones Stebbins, Senior Manager, Seaport Environmental Programs and
           Peter K. Ressler, Seaport Environmental Programs Compliance Manager and DRAFT
            Report titled 'Cruise Vessel Biomass Management Study.' 

                Jan 6 SM Min

        PORT COMMISSION MINUTES OF THE SPECIAL MEETING 
         TUESDAY, JANUARY 6, 2009                          P. 4 
            Presenters Ms. Jones Stebbins and Mr. Ressler 
             At the beginning of the presentation, Ms. Jones Stebbins noted that they are currently in
            the beginning of a 30-day public comment period on the report. She stated that the
            biomass study is being done in response to a Commission motion made in February,
             2007, directing staff to work with other stakeholders to look at cruise waste and cruise
            biomass as well as a motion from the County Council to their staff to also work on the
             issue, and to work with Port staff. The County took the lead in the study, and the focus of
            the work was on cruise wastewater. During the past year, further work was done with a
            broader focus on biomass. 
            Public comment regarding Item 6c was received from the following individuals: 
              Bill Morani, Holland America Line. Mr. Morani spoke in favor of their work
                  with the Port of Seattle and committed to doing so in the future. 
               Fred Felleman, Friends of the Earth. Mr. Felleman commented that he felt the
                 draft report being discussed was contradictory to the Environmental Protection
                 Agency's report. 
              Heather Trim, People for Puget Sound. Ms. Trim stated that she appreciates the
                 public comment period on the report, and also noted that she does not believe the
                  report is fulfilling what the Port's motion requested and feels that the report needs
                  more detail 
              Marietta Sharp, Department of Ecology. Ms. Sharp urged the Commission to
                  have staff continue the study and look at options for a more in-depth study. 
              d.  (01:45:47) Federal and State Legislative Update 
            Presentation document: Commission agenda memorandum dated December 31, 2008
            from Kurt Beckett, Director External Affairs and Clare Gallagher, Manager, State
           Government Relations 
             Presenters: Mr. Beckett and Ms. Gallagher 
             Mr. Beckett noted that at the Federal level, the three top priorities are infrastructure
             investment, green port related opportunities, and port security. He also commented that
            the Federal economic stimulus package was expected to be finalized prior to the
             President's Day recess. 
            Ms. Gallagher provided background on upcoming work to be done at the State level,
            including a significant amount of work as a result of the significant economic downturn.
            She commented on proposed work to be done regarding the state budget, transportation
            funding, and anticipated stimulus spending, and also noted that there would be a strong
             focus on environmental initiatives. 
                e.  (02:07:32) Briefing on the 2008 Audit Committee Accomplishments 

                Jan 6 SM Min

        PORT COMMISSION MINUTES OF THE SPECIAL MEETING 
         TUESDAY, JANUARY 6, 2009                          P. 5 
            Presentation documents: Commission agenda memorandum dated December 31, 2008
            and computer slide presentation from Tom Barnard, Research and Policy Analyst 
             Presenter: Mr. Barnard 
            Mr. Barnard reviewed accomplishments of the 2008 accomplishment of the Audit
            Committee, which included: 
              Background of the Audit Committee and Related Tasks 
              Organizational Strengthening 
             Future Work 
                 f.  (02:29:42) Briefing on Pier 66 Outer Berth Activity 
            Presentation document: Commission agenda memorandum dated December 31, 2008
            from Charlie Sheldon, Managing Director, Seaport Division 
             Presenter: Mr. Sheldon 
            Mr. Sheldon presented information as requested by the Commission regarding options for
             the relocating of the Matson ship currently berthed at Pier 66. Options and financial
             impacts for relocating the vessel were reviewed. 
            Public Comment regarding Item 6f was received from the following: 
               Shelley Tomberg, Director of Marketing at Bell Harbor. Ms. Tomberg spoke
                 against the option of moving the Matson ship north. 
             g     (02:46:50) Briefing on Declaration of Emergency 
            Briefing document: Memorandum dated December 31, 2008 from Ralph Graves,
            Managing Director, Capital Development Division. 
             Presenter: Mr. Graves 
            Mr. Graves commented on information that had been presented to the Commission earlier
             via e-mail regarding a declaration of emergency at Terminal 91 related to a leak in a
            water main at Terminal 91. 
            Mr. Graves also referenced an additional notice to the Commission regarding a water line
            break which had occurred at Terminal 104. 
               7.     MARINE ITEMS 
               a.  (02:49:58) Resolution No. 3210, First Reading. Naming the new cruise terminal
              located on Pier 91 "Smith Cove Cruise Terminal." 

                Jan 6 SM Min

        PORT COMMISSION MINUTES OF THE SPECIAL MEETING 
         TUESDAY, JANUARY 6, 2009                          P. 6 

           Request document: Commission agenda memorandum dated December 30, 2008 from
            Charlie Sheldon, Managing Director, Seaport Division. 
             Presenters: Mr. Sheldon and Mike McLaughlin, Senior Manager, Cruise and Industrial
             Properties 
            Following Commission discussion of the proposed resolution, it was suggested that
            further study of the naming of the Cruise Terminal needed further review, and the item
            was tabled until the next Commission meeting. 
               8.     AVIATION ITEMS 
           None. 
               9.     CAPITAL DEVELOPMENT 
           None. 
             10.    REAL ESTATE 
           None. 
             11.    GENERAL BUSINESS 
           None. 
             12.    NEW BUSINESS 
            Commission discussion, led by Commissioner Tarleton regarding a proposal that would
            be moving forward regarding an Ethics Advisory Forum. It was suggested that a motion
            would be presented to the Commission at the end of January, 2009 
            Commissioner Davis commented that she would like to see on future agendas more
            information which reflected where the Port is headed. 
            Prior to adjournment, Commissioner Bryant announced the final amount for the McKay
             investigation, which totaled $1,399,464. 
             13.    ADJOURNMENT 
            There being no further business, the meeting was adjourned at 7:25 p.m. 
             (A digital recording of the meeting is available on the Port's website.) 
           Lloyd Hara 
            Secretary 

                Jan 6 SM Min