Commission Meeting Portal

Regular Meeting on Jan 13, 2009 1:00PM

Minutes for the Port Of Seattle Commission meeting, held on Jan 13, 2009 1:00PM

        Commissioners                                               Tay Yoshitani 
                                                                                              Chief Executive Officer 
                   John Creighton 
                      Chair and President 
                      Bill Bryant                                    P.O. Box 1209 
                     Patricia Davis                           Seattle, Washington 98111 
                   Lloyd Hara                             www. portseattle.org 
                   Gael Tarleton                              206.728.3000 

             An audio of the meeting proceedings and meeting materials are available on the Port of
                                        Seattle web site - 
                http://www.portseattle.org/about/organization/commission/commission.shtml 
             (The approximate point in the audio recording for the specific item is identified by
            minutes and seconds; example: 01:30.) 
                     APPROVED MINUTES 
              COMMISSION REGULAR MEETING JANUARY 13, 2009 
            The Port of Seattle Commission met in a regular meeting at 3:00 p.m., Tuesday, January 
            13, 2009 in the Commission Chambers at Pier 69, 2711 Alaskan Way, Seattle, WA.
            Commissioners Bryant, Creighton, Davis, and Hara were present. Commissioner
            Tarleton was absent. 
               1.     CALL TO ORDER 
            The regular meeting was called to order at 3:00 p.m. by Bill Bryant, Commission
             President. 
               2.     EXECUTIVE SESSION pursuant to RCW 42.30.110 
            The regular meeting was immediately recessed to an executive session to discuss
            Personnel, Legal Risk, and Real Estate matters for approximately one hour and
            reconvened to public session. 
           PLEDGE OF ALLEGIANCE 
               3.     APPROVAL OF MINUTES 
            (00:00:57) Motion for approval of the minutes of the November 4, 2008 special
           work session and the regular meeting of November 11, 2008  Creighton 
            Motion carried by the following vote: 
            In favor: Bryant, Creighton, Davis, Hara (4) 

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            Commissioner Tarleton was absent for the vote. 
               4.     SPECIAL ORDER OF BUSINESS 
           None. 
               5.     (00:01:29) UNANIMOUS CONSENT CALENDAR 
               a.  Approval for payment of Claims and Obligations for the period of December 1
             through December 31, 2008 
              b.  Authorization to (1) execute and administer a sole source one-year marketing
              agreement with the Seattle Convention and Visitors Bureau at a cost not to
              exceed $225,031 in 2009, and (2) renew the marketing agreement for three oneyear
               periods for a total estimated cost of $900,124. 
           Request document: Commission agenda memorandum dated January 8, 2009 from Jane
             Kilburn, Director, Public Affairs 
                c.  Authorization for the Enhanced SharePoint Infrastructure Project for an
              amount not to exceed $500,000. 
           Request document: Commission agenda memorandum dated December 19, 2008 from
            Peter Garlock, Chief Information Officer 
              d.  Authorization for Website Redesign Project for an amount not to exceed
              $500,000. 
           Request document: Commission agenda memorandum dated December 19, 2008 from
            Peter Garlock, Chief Information Officer 
           Motion for approval of Unanimous Consent items  Davis 
            Motion carried by the following vote: 
           In Favor: Bryant, Creighton, Davis, Hara (4) 
            Commissioner Tarleton was absent for the vote. 
            Prior to moving forward with scheduled agenda items, Commissioner Bryant stated that
            the Governor had made an announcement earlier in the day regarding the Viaduct
             replacement project, and that the Port is being asked to contribute up to $300 million
             toward the freight mobility aspects of the project. He commented that the Commission
             and the CEO would carefully review the Port's financial situation in light of the request,
            and noted that a significant portion of the January 27 commission meeting would be set
             aside for discussion of the issue. 

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               6.     POLICY AND STAFF BRIEFINGS 
               a.  (00:04:42) 2008 Port Awards 
            Briefing document: Commission agenda memorandum dated January 7 2009 from Kurt
            Beckett, Managing Director, External Affairs 
            CEO Yoshitani recognized awards which were received by the Port during 2008, which
            were presented by both peers and outside organizations. He commented that following a
             year in which the Port faced numerous challenges, he felt it was also important to
            recognize achievements that had been made. Mr. Yoshitani noted that a list of the awards
             was available on the Port's website. 
              b.  (00:09:16) Update on Terminals 30 and 92  Construction Field Progress 
            Briefing documents: Commission agenda memorandum dated December 23, 2008 and
            computer slide presentation from Fred Chou and Ticson Mach, Capital Project Managers 
            Ralph Graves, Managing Director, Capital Development, was available for questions.
            Commissioner Bryant stated that since photographs of the project were included in the
            briefing materials, the commission would wait until the next commission meeting for
             further specific updates. 
            Public comment regarding Item 6b was received from the following: 
               Fred Felleman, Friends of the Earth. Mr. Felleman questioned what the current
                 status of uplands disposal was. Mr. Graves responded that there had been some
                 delay, although not major, due to recent inclement weather. 
                c.  (00:13:03) Information and Communication Technology (ICT) Briefing 
            Presentation documents: Commission agenda memorandum dated December 31, 2008
            and computer slide presentation from Peter Garlock, Chief Information Officer. 
             Presenters: Mr. Garlock; Dave Wilson, Chief Technology Officer; and Kim Albert,
            Senior Manager, IT Business Services 
            Topics reviewed: 
             Investment Governance 
              Major 2009 Projects 
             Management Risks 
              System Life Cycles 
             ICT Expense Trends 
              Budget by Cost Categories 

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              Budget by Function 
             Challenges 
            General Business Item 11a was advanced on the agenda as follows: 
             11.    GENERAL BUSINESS 
               a.  (00:39:19) Request for authorization to execute a three-year renewal of existing
              Microsoft Enterprise Agreement for software licensing and services for an
               estimated cost of $2,045,000. 
           Request document: Commission agenda memorandum dated January 7, 2009 from Peter
            Garlock, Chief Information Officer and Kim Albert, Senior Manager, ICT Services 
             Presenter: Mr. Garlock 
           Motion for approval of Item 11a  Hara 
            Motion carried by the following vote: 
           In Favor: Bryant, Creighton, Davis, Hara (4) 
            Commissioner Tarleton was absent for the vote 
            The agenda was returned to Policy and Staff Briefings as follows: 
               6.     POLICY AND STAFF BRIEFINGS 
              d.     (00:41:53) Briefing on East Marginal Way Grade Separation 
            Briefing document: Commission agenda memorandum dated December 24, 2009 and
            computer slide presentation from Charlie Sheldon, Managing Director, Seaport and
           Dakota Chamberlain, Manager, Seaport Project Management 
             Presenter: Mr. Sheldon and Mr. Chamberlain 
            Mr. Sheldon noted that today's presentation was intended to provide an update on the
            progress of the East Marginal Way Grade Separation and to set the stage for a future
             request for authorization of further funding. 
            Mr. Chamberlain noted a correction to information on one of the presentation slides that
            had previously been distributed to the Commissioners and the public. The dollar amount
            regarding East Marginal Way Project Cost Estimates now, was corrected to be $50.7
             million. 

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               7.     MARINE ITEMS 
               a.  (00:58:28) Resolution No. 3210, First Reading. Naming the new cruise terminal
             located on Pier 91 "Smith Cove Cruise Terminal" 
           Request document: Commission agenda memorandum dated December 30, 2008 from
            Charlie Sheldon, Managing Director, Seaport Division 
             Presenters: Mr. Sheldon and Mike McLaughlin, Senior Manager, Cruise and Industrial
             Properties 
            Motion for approval of First Reading of Resolution No. 3210 - Creighton 
            Public comment was then received from the following: 
               Fred Felleman, Friends of the Earth. Mr. Felleman commented on comments
                made by Commissioner Davis at the previous commission meeting regarding a
                 ten-year lease with the cruise lines. Mr. Sheldon responded to Mr. Felleman's
                  questions. 
            Commissioner Davis stated that she would vote against the resolution as she felt more
            time was needed for thought about the specific naming of the terminal. 
            Motion carried by the following vote: 
            In favor: Bryant, Creighton, Hara (3) 
          Opposed: Davis (1) 
            Commissioner Tarleton was absent for the vote. 
               8.     AVIATION ITEMS 
               a.  (01:05:17) Request for authorization to perform design for the Pre-conditioned
              Air Project at Seattle-Tacoma International Airport for an amount of
              $3,770,000. 
           Request document: Commission agenda memorandum dated December 23, 2008 from
            Michael Ehl, Director, Airport Operations; Robert F. Riley, Director, Aviation Capital
            Improvement Program; and Richard Ottele, General Manager, Aviation Facilities and
             Infrastructure 
             Presenters: Mr. Ehl and Dave Soike, Deputy Managing Director, Aviation Development
            and Finance 

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             During the presentation, Mr. Soike clarified that although this project would increase the
             cost per enplanement (CPE) amount, the project is beneficial since it would save costs to
             the airlines over the long term, and stated that the project was overwhelmingly supported
              by the airlines. 
           Motion for approval of Item 8a  Creighton 
            Motion carried by the following vote: 
           In Favor: Bryant, Creighton, Davis, Hara (4) 
            Commissioner Tarleton was absent for the vote. 
              b.  (01:13:26) Request for authorization to award the contract for janitorial service
              for Seattle-Tacoma International Airport, for a three year period effective
              February 1, 2009 through January 31, 2012, for an initial annual contract
              amount of $7,988,737 and a total estimated value of $39,943,685 for the five-year
              term. 
           Request document: Commission agenda memorandum dated December 31, 2008 from
            Michael Ehl, Director, Airport Operations 
             Presenters: Mr. Ehl; Nick Harrison, Senior Manager, Airport Operations; and Elaine Ko,
             Director, Social Responsibility 
            In response to questions from Commissioners, Ms. Ko clarified that follow-up work
            would be done with agencies that were not recipients of the contract award to assist them
             in future attempts in obtaining service contracts with the Port. 
           Motion for approval of Item 8b  Davis 
             At Commissioner Davis' request, Mr. Ehl clarified that the request is for a contract of a
            3-year term, with two additional one-year extensions. 
            Motion carried by the following vote: 
           In Favor: Bryant, Creighton, Davis, Hara (4) 
            Commissioner Tarleton was absent for the vote. 
               9.     CAPITAL DEVELOPMENT 
               a.     (01:23:30) Request for authorization for permitting, design, and project
           management of replacement of steel sheet pile bulkhead between the West and
            Central Piers at the Maritime Industrial Center for an amount of $360,000. 

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           Request document: Commission agenda memorandum dated December 12, 2009 and
            computer slide presentation from Darlene Robertson, Director, Harbor Services and Tim
            Leonard, Capital Project Manager 
             Presenters: Mr. Leonard and Kenny Lyles, Manager, Fishing Vessel Services 
            Motion for approval of Item 9a - Davis 
            Motion carried by the following vote: 
           In Favor: Bryant, Creighton, Davis, Hara (4) 
            Commissioner Tarleton was absent for the vote 
             10.    REAL ESTATE 
           None. 
             11.    GENERAL BUSINESS 
           None. 
             12.    NEW BUSINESS 
            Commissioner Davis commented on a recent booklet which had been distributed titled
            "Seattle's Hidden Gems." 
             13.    ADJOURNMENT 
            There being no further business, the meeting was adjourned at 5:37 p.m. 
             (A digital recording of the meeting is available on the Port's website.) 

           Lloyd Hara 
            Secretary 




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