Commission Meeting Portal

Joint - Special Work Meeting on Apr 30, 2009 9:01am

Minutes for the Port Of Seattle Commission meeting, held on Apr 30, 2009 9:01am

        Commissioners                                               Tay Yoshitani 
                                                                                          Chief Executive Officer 
                  Bill Bryant 
                   Chair and President 
               John Creighton                           P.O. Box 1209 
                 Patricia Davis                           Seattle, Washington 98111 
               Lloyd Hara                             www. portseattle.org 
                Gael Tarleton                              206.728.3000 

           An audio of the meeting proceedings and meeting materials are available on the Port of Seattle
             web site - http://www.portseattle.org/about/organization/commission/commission.shtml 
          (The approximate point in the audio recording for the specific item is identified by minutes and
          seconds; example: 01:30.) 
                     APPROVED MINUTES 
                     SPECIAL JOINT STUDY SESSION 
                  PORT OF SEATTLE - PORT OF TACOMA 
                               APRIL 30, 2009 
          The Port of Seattle Commission met in a special work session with the Port of Tacoma at 1:00 
          p.m., Thursday, April 30, 2008 in the International Conference Center, Airport Office Building,
          Seattle-Tacoma International Airport, Seattle, WA. 
          Present were: 
             Port of Seattle 
            Commission President, Bill Bryant 
            Commissioner John Creighton 
           Commissioner Lloyd Hara 
           Commissioner Pat Davis 
            Commissioner Gael Tarleton 
            Tay Yoshitani, Chief Executive Officer 
            Port of Tacoma 
            Commission President, Clare Petrich 
           Commissioner Connie Bacon 
           Commissioner Don Johnson 
           Commissioner Richard Marzano 
             Tim Farrell, Executive Director 
         Port of Tacoma Commissioner Bottiger was absent from the meeting. 
       CALL TO ORDER 
          The special joint work session was called to order at 1:05 p.m. by Port of Tacoma Commission
          President Petrich. 
              April 30 SJSS Min

       PORT COMMISSION MINUTES OF THE SPECIAL JOINT STUDY SESSION 
       PORT OF SEATTLE / PORT OF TACOMA 
        THURSDAY, APRIL 30, 2009                            P. 2 

      PLEDGE OF ALLEGIANCE 
         (Audio One - 00:00:42) OPENING REMARKS 
          Commissioner Petrich made opening remarks, noting that the entire region looks toward the
          Ports for their leadership for economic impetus, and commented on the importance of the Ports
          working together. 
         Commissioner Bryant also made opening remarks, welcoming the Port of Tacoma, and
         commented on the importance of working together and focusing on common objectives,
         common threats, and common strategies. He commented on the importance of jobs and also the
          need to protect investments. 
         (Audio One - 00:04:17) REPORT FROM THE CHIEF EXECUTIVE OFFICER AND
      THE EXECUTIVE DIRECTOR 
          Mr. Yoshitani commented that the agenda of the meeting would be a focus on the need to keep
          the Ports competitive, and the importance of surviving the current economic downturn, and to
          thrive when the cargo returns. 
          Mr. Farrell commented on a recent trip to Washington, DC, attended by both Mr. Yoshitani and
          himself, where they visited with each member of their Congressional delegation to stress the
          importance of the economy of the two Ports. They also discussed the use of the Harbor
          Maintenance Tax for environmental projects and the importance of funding of freight mobility
           projects.
          Mr. Yoshitani noted that the two Ports are working together on security issues, and noted that
         there would be a Maritime and Port Security Summit on May 28, 2009 and Commissioners
          Petrich and Tarleton would be participating. He also stated that both Ports had announced plans
          to focus on reducing emissions from drayage trucks. 
         (Audio One - 00:13:13) REGIONAL PROMOTION PRESENTATION 
         Presentation documents: Agenda memorandum dated April 24, 2009 from Phil Lutes, Deputy
          Director, Seaport Division, Port of Seattle and Tong Zhu, Director of Commercial Strategy, Port
          of Tacoma and computer slide presentation. 
          Presenters: Mr. Lutes and Ms. Zhu 
          Staff members provided an update on the activities of the Joint Regional Promotional Team 
          Mr. Lutes noted that the team had three initial areas of focus, which include joint presentation
         and sponsorships; development of Gateway key marketing messages and outreach; and
          discussion among marketing groups about customer perceptions of the two Ports. 

              April 30 SJSS Min

       PORT COMMISSION MINUTES OF THE SPECIAL JOINT STUDY SESSION 
       PORT OF SEATTLE / PORT OF TACOMA 
        THURSDAY, APRIL 30, 2009                            P. 3 
          Mr. Lutes addressed a survey which had been conducted with existing customers regarding their
          perceptions of the Ports, and stated that common perceptions include the importance of
          environmental consciousness and reliability, and also noted that total cost is the number one
          concern in port selection. 
          Commissioner Tarleton stated that it would be helpful in the next phase of surveys to have
          information regarding how we compare with competitive ports in the areas of productivity and
           efficiency. 
          Commissioner Davis noted that productivity and efficiency, as well as environmental issues,
          translate into costs, and that that information should be marketed, translating why that is better
           for business. 
         Commissioner Bacon commented on the importance of increasing the perception of productivity
          levels, and noted the importance of going out to 'not yet' customers to find out what they need in
          order to consider our ports. 
          Commissioner Marzano stated he believes it is important to talk with current stakeholders on
          how to address productivity before looking at future customers. 
         Commissioner Hara commented on the importance of having benchmarks, and of learning from
           other ports as a result of surveys. 
          Ms. Zhu spoke about a joint sponsorship of the annual Trans-Pacific Maritime Conference which 
          was held in March, 2009, and noted that the team is evaluating possible future sponsorship
          opportunities. 
          Ms. Zhu also addressed the importance of strengthening relationships with the Customs and
          Border Patrol to better understand causes of delay. 
          Comments were made that since both ports have a lot to sell to the maritime community, they
          should market the strengths of each other. 
         (Audio One - 01:00:04) TRANSPORTATION INFRASTRUCTURE PRESENTATION 
         Presentation Document: Agenda memorandum dated April 24, 2009 from Kurt Beckett and Dan
          Burke, Port of Seattle; Mike Reilly, Allison Smith, Stephanie Bowman, and Sean Eagan, Port of
        Tacoma. Also provided was a map, showing locations of possible projects along the I-5 corridor. 
          Presenters: Mr. Burke and Mr. Reilly; and Mr. Beckett and Ms. Bowman 
          Mr. Burke and Mr. Reilly provided background of the infrastructure issues, and reviewed the
          presentation given at the previous joint Port meeting in October, 2008. Also reviewed were road
          and rail recommendations and a report on what has taken place since January. Comments were
          made regarding the importance of making freight corridors work for our customers. 

              April 30 SJSS Min

       PORT COMMISSION MINUTES OF THE SPECIAL JOINT STUDY SESSION 
       PORT OF SEATTLE / PORT OF TACOMA 
        THURSDAY, APRIL 30, 2009                            P. 4 
         (Audio Two  00:00:00) Mr. Beckett and Ms. Bowman provided a legislative update regarding
          transportation issues, and commented that the best source of funding is Federal. The history of
          joint work between the Port of Seattle and the Port of Tacoma was noted.
         Ms. Bowman stated that the two ports have been working with the Ports of LA/Long Beach,
          Oakland, and Portland on the surface reauthorization act, and a also focused on work regarding
          the Harbor Maintenance Tax and the possibility of using it for environmental mitigation
          purposes. 
         (Audio Two  00:08:42)) COMMISSION DISCUSSION ON COMPETITIVENESS 
          Commission discussion included the following: 
             Areas of joint security coordination to include planning, securing grants, mutual aid
               agreements, and promoting interjudicial agency coordination. 
             Developing a specific comparative analysis of the two ports' advantages and
               disadvantages. 
             Relationship building and infrastructure coordination with local cities and counties to
               develop productive systems, as opposed to individual, isolated projects. 
             Determining which road and rail projects will increase productivity by 2014. 
             Future joint tour of southwest Washington road and rail projects and the Port of
              Vancouver. 
             Land use and tax structure. 
         (Audio Two  00:01:07) PUBLIC COMMENT 
             Heather Weiner, Coalition for Clean and Safe Ports. Ms. Weiner stated that her
               organization does not support the Northwest Ports Clean Air Strategy, noting her belief
                that the plan will not do much to clean up the air. 
             Fred Felleman, Friends of the Earth. Mr. Felleman commented that SSA Marine is
               looking into building a bulk commodities terminal at Cherry Point at the expense of the
               environment, as it is a herring spawning ground. He also noted concern about dredge
              standards and stated he would support use of the Harbor Maintenance Tax for
               environmental mitigation projects. 
         (Audio Two  01:08:06) ADJOURNMENT 
          There being no further business, the joint special study session was adjourned at 3:30 p.m. 

         Lloyd Hara 
          Secretary 

              April 30 SJSS Min