Commission Meeting Portal

Special Meeting on May 19, 2009 1:00PM

Minutes for the Port Of Seattle Commission meeting, held on May 19, 2009 1:00PM

        Commissioners                                                                      Tay Yoshitani 
                                                                                                                 Chief Executive Officer 
                        Bill Bryant 
                            Chair and President 
                        John Creighton                                   P.O. Box 1209 
                        Patricia Davis                               Seattle, Washington 98111 
                        Lloyd Hara                                    www. portseattle.org 
                        Gael Tarleton                                     206.728.3000 

                   An audio of the meeting proceedings and meeting materials are available on the Port of
                                                            Seattle web site - 
                        http://www.portseattle.org/about/organization/commission/commission.shtml 

                   (The approximate point in the audio recording for the specific item is identified by
                  minutes and seconds; example: 01:30.) 
                                APPROVED MINUTES 
                        COMMISSION SPECIAL MEETING MAY 19, 2009 
                  The Port of Seattle Commission met in a special meeting at 1:30 p.m., Tuesday, May 19, 
                 2009 in the Commission Chambers at Pier 69, 2711 Alaskan Way, Seattle, WA.
                  Commissioners Bryant, Creighton, Davis, Hara and Tarleton were present. 
                      1.       CALL TO ORDER 
                   The special meeting was called to order at 1:37 p.m. by Bill Bryant, Chair and President. 
                      2.       EXECUTIVE SESSION pursuant to RCW 42.30.110 
                 None. 
                 PLEDGE OF ALLEGIANCE 
                      3.       APPROVAL OF MINUTES 
                 None. 
                       4.   SPECIAL ORDER OF BUSINESS 
                 None. 
                       5.   UNANIMOUS CONSENT CALENDAR 
                 None. 

                       May 19 SM Min

            PORT COMMISSION MINUTES OF THE SPECIAL MEETING 
              TUESDAY, MAY 19, 2009                                            P. 2 
                       6.   DIVISION, CORPORATE, AND COMMISSION ACTION ITEMS 
                 None. 
                       7.   STAFF BRIEFINGS 
                 None. 
                       8.   NEW BUSINESS 
                 None. 
                       9.   POLICY ROUNDTABLE  BUDGET DISCUSSION 
                          a.  (00:02:34) First Quarter Performance Report 
                  Presentation documents: Commission agenda memorandum dated May 19, 2009,
                  computer slide presentation and Quarterly Performance Report from Michael Tong,
                 Corporate Budget Manager 
                   Presenters: Dan Thomas, Chief Financial Officer; Mark Reis, Managing Director,
                  Aviation Division; Phil Lutes, Deputy Managing Director, Seaport Division; Joe
                 McWilliams, Managing Director, Real Estate and Property Management; and Ralph
                  Graves, Managing Director, Capital Development Division. 
                  Mr. Thomas provided a Portwide Income Summary for the first quarter of 2009 as well as
                   a Portwide Year-end forecast and totals of 2009 capital spending for first quarter.
                   Mr. Reis reviewed first quarter operating results for the Aviation Division as well as the
                   division's year-end forecast and capital budget spending. 
                  Responding to Commissioner Tarleton's question about what areas of operations he felt
                   to be most at risk due to budget cuts, Mr. Reis stated that he does not really feel any
                    revenues are at risk, but did note that customer service is being affected on a daily basis. 
                  Responding to Commissioner Hara's question regarding possible expanded potential
                   revenues for the future, Mr. Reis commented on the possibility of additional advertising
                   as well as additional concessions. 
                   Mr. Lutes reviewed details of the Seaport first quarter operating results; the year-end
                    forecast; and capital spending of the division. 
                   Responding to staff comments on budget results being attributed to timing,
                  Commissioner Bryant stated that he would prefer budgets being planned out over a
                   month-to-month basis as opposed to being 'straightlined' or equally spread out over the
                    year. 

                       May 19 SM Min

            PORT COMMISSION MINUTES OF THE SPECIAL MEETING 
              TUESDAY, MAY 19, 2009                                            P. 3 

                   Commissioner Tarleton stated that she would like to see tracked on a quarterly basis,
                    trends within the fishing and grain industries. 
                   Mr. McWilliams provided a briefing on first quarter Real Estate operating results; yearend
                   forecast; and capital spending. 
                  Commissioner Tarleton noted the importance of the Port weighing in on long-term
                    strategies for the working waterfront and properties that are part of an urban port.. 
                  Mr. Graves provided a brief update on the operating results of the Capital Development
                    Division for first quarter of 2009. 
                   Mr. Thomas reviewed the Corporate Division operating results for first quarter of 2009 as
                   well as year-end projections. 
                         b.  (01:08:46) 2010 budget Planning Briefing 
                 Presentation Documents: Commission agenda memorandum dated May 19, 2009 and
                  computer slide presentation from Dan Thomas, Chief Financial Officer and Michael
                 Tong, Corporate Budget Manager 
                   Presenter: Dan Thomas, Chief Financial Officer 
                  Mr. Thomas review an overview of the 2010 budget planning process, including
                   information regarding: 
                    2010 Budget Challenges 
                    Proposed 2010 Budget Targets 
                     Zero Based Budgeting and Modified Zero Based Budgeting Process 
                    2010 Budget Calendar 
                  Commissioner Tarleton commented on the need to look at strategies other than furloughs
                   for 2010. 
                   Mr. Thomas noted that budget information available later in the year will be more
                    accurate than what will be available initially. 
                  Commissioner Bryant stated that he would like to have another discussion of the budget
                   in June. He also asked that in order to provide adequate time for a thorough review, it
                  might be possible for Commissioners receive budget documents 30 days in advance of
                   the budget workshops that will take place later in the budget planning process. 
                           c.   (01:41:57) Budget Discussion 

                       May 19 SM Min

            PORT COMMISSION MINUTES OF THE SPECIAL MEETING 
              TUESDAY, MAY 19, 2009                                            P. 4 
                  Mr. Thomas provided as background information for discussion, two computer slides 
                   from the 2009 budget and tax levy presentations. 
                  Although there was no further discussion, Commissioner Bryant stated that he hoped to
                  have a budget discussion at least once a month between the current time and September,
                 when tax levy workshops would begin. 
            10. ADJOURNMENT 
                   There being no further business, the meeting was adjourned at 3:28 p.m. 
                   (A digital recording of the meeting is available on the Port's website.) 

                 Lloyd Hara 
                   Secretary 












                       May 19 SM Min