Commission Meeting Portal

Regular Meeting on Jul 14, 2009 1:00PM

Minutes for the Port Of Seattle Commission meeting, held on Jul 14, 2009 1:00PM

        Commissioners                                               Tay Yoshitani 
                                                                                              Chief Executive Officer 
                      Bill Bryant 
                      Chair and President 
                   John Creighton                           P.O. Box 1209 
                     Patricia Davis                           Seattle, Washington 98111 
                   Lloyd Hara                             www. portseattle.org 
                   Gael Tarleton                              206.787.3000 

             An audio of the meeting proceedings and meeting materials are available on the Port of
                                        Seattle web site - 
                http://www.portseattle.org/about/organization/commission/commission.shtml 

             (The approximate point in the audio recording for the specific item is identified by
            minutes and seconds; example: 01:30.) 
                     APPROVED MINUTES 
                COMMISSION REGULAR MEETING JULY 14, 2009 
            The Port of Seattle Commission met in a regular meeting at 1:00 p.m., Tuesday, July 14, 
            2009 in the Commission Chambers at Pier 69, 2711 Alaskan Way, Seattle, WA.
            Commissioners Bryant, Creighton, Davis, and Hara were present. Commissioner
            Tarleton was absent. 
               1.     CALL TO ORDER 
             The regular meeting was called to order at 1:07 a.m. by Bill Bryant, Chair and President. 
               2.     EXECUTIVE SESSION pursuant to RCW 42.30.110 
           None. 
           PLEDGE OF ALLEGIANCE 
               3.     APPROVAL OF MINUTES 
            (00:01:07) Motion for approval of the minutes of the June 23 regular meeting  
          Hara 
           Second  Creighton 
           In Favor: Bryant, Creighton, Hara (3) 
            Commissioner Davis was absent from the subject meeting. 

                July 14 RM Min

        PORT COMMISSION MINUTES OF THE REGULAR MEETING 
          TUESDAY, JULY 14, 2009                              P. 2 
            Commissioner Tarleton was absent for the vote. 
               4.    SPECIAL ORDER OF BUSINESS 
           None. 
               5.   (00:01:45) UNANIMOUS CONSENT CALENDAR 
            It was noted that Item 5c would be removed from the consent calendar for discussion and
             a separate vote. 
               a.  Authorization for approval of Outstanding Claims and Obligations for the
              period of June 1 through June 30, 2009 in the amount of $42,721,497.62. 
              b.  First Amendment to the Possession and Use Agreement between WSDOT, the
              Port of Seattle and Total Terminals International at T-46 
           Request documents: Commission agenda memorandum dated June 29, 2009 from
            Michael Campagnaro, Manager, Container Leasing and Operations and Christine Wolf,
            Regional Transportation Program Planner; computer slide, February 10, 2009
           Commission memorandum to provide background; and amendment to agreement. 
                c.  Item removed from consent calendar for separate vote. 
              d.  Authorization for the Chief Executive Officer to procure and enter into IDIQ
              Professional Service Agreements for environmental review, permitting,
             compliance and mitigation services to support Seaport Environmental programs
             and Airport Environmental programs 
           Request document: Commission agenda memorandum dated July 14, 2009 from Paul
            Meyer, Manager, Review and Compliance; Stephanie Jones Stebbins, Senior Manager,
            Seaport Environmental Programs; and Elizabeth Leavitt, Director, Aviation
           Environmental Programs. 
            Motion for approval of consent calendar items 5a, 5b and 5d - Davis 
          Second: Hara 
            Motion carried by the following vote: 
           In Favor: Bryant, Creighton, Davis, Hara (4) 
            Commissioner Tarleton was absent for the vote 


                July 14 RM Min

        PORT COMMISSION MINUTES OF THE REGULAR MEETING 
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                c.   (00:02:38) Authorization for the Chief Executive Officer to execute Industrial
           Track Agreements with Burlington Northern  Santa Fe (BNSF) and Union Pacific
            (UP) railroads to allow railroads to access Terminal 18 for on-dock rail operations. 
           Request document: Commission agenda memorandum dated June 25, 2009 from
            Michael Burke, Senior Manager, Container Leasing and Operations, and copy of
            agreement. 
            Commissioner Hara asked who was responsible for the maintenance of the rails at
            Terminal 18. Mr. Burke responded that per the lease agreement with SSAT , they are
             responsible for all rail maintenance within their lease boundary, and the Port is
             responsible for what are called the arrival and departure tracks that are outside of the
            lease boundary. 
           Motion for approval of Item 5c  Hara 
           Second  Creighton 
            Motion carried by the following vote: 
           In Favor: Bryant, Creighton, Davis, Hara (4) 
            Commissioner Tarleton was absent for the vote 
               6.   DIVISION, CORPORATE AND COMMISSION ACTION ITEMS 
               a.  (00:04:30) Resolution No. 3623, Second Reading and Final Passage.
              Authorization for acquisition by purchase and/or condemnation of certain real
             property located at 14211 Des Moines Memorial Drive South (King County Tax
             ID Number 173204-9219), in the City of Burien, Washington, commonly known
              as the Sandra Oellien property. 
           Request documents: Commission agenda memorandum dated June 19, 2009 and map
            from James R. Schone, Director, Aviation Business Development and Jude P. Barrett,
            Manager, Acquisitions and Relocation 
             Presenter: Mr. Barrett 
             Mr. Barrett reviewed information provided at the First Reading of the resolution, noting
             that the acquisition of the property was related to FAA regulations regarding airport noise
             and operational impacts of airport operations. Although a buyout offer from the Port was
             made to the property owner in 2008, a response to that offer has not been received. 
           Motion for Second Reading and Final Passage of Resolution No. 3623  Davis 
           Second  Creighton 

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        PORT COMMISSION MINUTES OF THE REGULAR MEETING 
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            Motion carried by the following vote: 
           In Favor: Bryant, Creighton, Davis, Hara (4) 
            Commissioner Tarleton was absent for the vote 
              b.  (00:08:31) Authorization for the Chief Executive Officer to conduct competitive
              procurements and execute approximately 15 professional service contracts for
              environmental consultant and environmental analytical laboratory services in
             support of Aviation Environmental Programs and Seaport Environmental
            Programs 
           Request document: Commission agenda memorandum dated June 19, 2009, table, and
            computer slide presentation from Elizabeth Leavitt, Director, Aviation Environmental
            Programs; Paul Agid, Environmental Programs; Stephanie Jones Stebbins, Director,
           Seaport Environmental Programs; and Kathy Bahnick, Environmental Program
            Supervisor, Seaport Environmental Programs 
             Presenter: Mr. Agid 
            Mr. Agid noted that this request was being made in order to begin the process of
             replacing environmental support contracts that are expiring soon and that no funds will be
            expended on the contracts without prior separate authorization from the Commission. A
            review of the types of contracts to be executed was provided by Mr. Agid, and the
            information was also shown as a computer slide presentation. 
            Mr. Agid stated that the Environmental departments have worked closely with the Office
             of Social Responsibility in order to maximize small business opportunities. 
            Following Commission/staff discussion, it was noted that items of importance regarding
             contracts were notifications to the Commission of contract changes as well as clarity in
            how contract scopes of work are written. It was stated that these were items that may
            need to be clarified in the upcoming review of Resolution No. 3605, which would take
            place within the next few months. It was suggested by Commissioner Bryant that the
            Audit Committee may want to look into this prior to the review of the Resolution. 
            Commissioner Bryant suggested that perhaps staff could include at the end of the
            quarterly Capital Report, an update of funds which had been used in the open order
             contracts. 
           Motion for approval of Item 6b  Davis 
          Second: Creighton 
            Motion carried by the following vote: 

                July 14 RM Min

        PORT COMMISSION MINUTES OF THE REGULAR MEETING 
          TUESDAY, JULY 14, 2009                              P. 5 

           In Favor: Bryant, Creighton, Davis, Hara (4) 
            Commissioner Tarleton was absent for the vote 
               7.   STAFF BRIEFINGS 
               a.  (00:41:48) Briefing on the Port Centennial 
            Presentation documents: Commission agenda memorandum dated July 7, 2009 and
            computer slide presentation from Jane Kilburn, Director, Public Affairs 
             Presenter: Ms. Kilburn 
            Ms. Kilburn reviewed a computer slide presentation regarding advance plans for the Port
            of Seattle's centennial celebration, which will take place in 2011. She noted that an
             internal group had been developed to focus on initial thoughts for the celebration. 
            Reviewed were a draft mission statement; key themes; key dates; major 2011 events;
            potential partners; and possibilities of what may move forward to promote the Port's
             centennial celebration. 
            Ms. Kilburn noted that there had been discussions of convening an international
             symposium on sustainability, but was not yet sure if that would be pursued. 
            Commissioner Davis commented on the importance of giving people the understanding
             of why the Port exists and what its mission is. She suggested the idea of including within
             the themes of the celebration, perhaps the mission and purpose of the Port be included. 
               8.   NEW BUSINESS 
            (00:58:32) Mark Reis, Managing Director, Aviation Division, provided a brief overview
            of an item that would be coming forward to the Commission in the near future regarding
             baggage design services at the Airport. 
               9.   POLICY ROUNDTABLE 
           None. 
        10. ADJOURNMENT 
            There being no further business, the meeting was adjourned at 2:05 p.m. 
             (A digital recording of the meeting is available on the Port's website.) 

           Lloyd Hara 
            Secretary 

                July 14 RM Min