Commission Meeting Portal

Regular Meeting on Oct 13, 2009 1:00PM

Minutes for the Port Of Seattle Commission meeting, held on Oct 13, 2009 1:00PM

        Commissioners                                               Tay Yoshitani 
                                                                                              Chief Executive Officer 
                      Bill Bryant 
                      Chair and President 
                   John Creighton                           P.O. Box 1209 
                     Patricia Davis                           Seattle, Washington 98111 
                   Lloyd Hara                             www. portseattle.org 
                   Gael Tarleton                              206.787.3000 

             An audio of the meeting proceedings and meeting materials are available on the Port of
                                        Seattle web site - 
                http://www.portseattle.org/about/organization/commission/commission.shtml 

             (The approximate point in the audio recording for the specific item is identified by
            minutes and seconds; example: 01:30 
                     APPROVED MINUTES 
                 COMMISSION REGULAR OCTOBER 13, 2009 
            The Port of Seattle Commission met in a regular meeting at 1:00 p.m., Tuesday, August
            11, 2009 in the Commission Chambers at Pier 69, 2711 Alaskan Way, Seattle, WA.
            Commissioners Bryant, Davis, Hara and Tarleton were present. Commissioner Creighton
            participated via conference phone, the first time this method has been used as allowed by
           the Commission Bylaws. 
               1.     CALL TO ORDER 
             The regular meeting was called to order at 1:05 p.m. by Bill Bryant, Chair and President. 
               2.     EXECUTIVE SESSION pursuant to RCW 42.30.110 
            The regular meeting was immediately recessed to an executive session for approximately
             one hour to discuss legal risk matters and reconvened to open public session 
           PLEDGE OF ALLEGIANCE 
               3.     APPROVAL OF MINUTES 
           None. 
               4.    SPECIAL ORDER OF BUSINESS 
           None. 
               5.    UNANIMOUS CONSENT CALENDAR 

                Oct 13 RM Min

        PORT COMMISSION MINUTES OF THE REGULAR MEETING 
         TUESDAY, OCTOBER 13, 2009                         P. 2 

               a.  (00:01:30) Authorization for approval of Outstanding Claims and Obligations 
              for the period of September 1 through September 30, 2009 in the amount of
               $41,785,074.11. 
           Motion for approval of Item 5a  Hara 
           Second  Davis 
            Motion carried by the following vote: 
           In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5) 
               6.   DIVISION, CORPORATE AND COMMISSION ACTION ITEMS 
               a.  (00:02:39) Resolution No. 3629, Second Reading and Final Passage. (1)
              Declaring real property known as the 3-acre parcel (King County Parcel
              3222304-9332) surplus and no longer needed for Port district purposes, and (2)
              Authorization for the Chief Executive to execute all necessary documents for the
               sale of the real property interests to the Highline School District. 
           Request documents: Commission agenda memorandum dated September 18, 2009 from
            James R. Schone, Director, Aviation Business Development and W. Allan Royal,
            Manager, Port Real Estate Development 
            Presenter Mr. Royal 
           Motion for approval of Resolution No. 3629, Second Reading and Final Passage  
          Hara 
           Second - Tarleton 
            Motion carried by the following vote: 
           In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5) 
              b.  (00:04:17) Resolution No. 3630, Second Reading and Final Passage.
              Authorization for the Chief Executive Officer to acquire by purchase and/or
             condemnation real property located at 14431 Des Moines Memorial Drive South,
             in the City of Burien, Washington, commonly known as the Richard Williams
              property. 
           Request document: Commission agenda memorandum dated September 1, 2009 from
            James R. Schone, Director, Aviation Business Development and Jude P. Barrett,
            Manager, Acquisitions and Relocation 

                Oct 13 RM Min

        PORT COMMISSION MINUTES OF THE REGULAR MEETING 
         TUESDAY, OCTOBER 13, 2009                         P. 3 
             Presenter: Mr. Barrett 
           Motion for Resolution No. 3630, Second Reading and Final Passage - Davis 
           Second  Tarleton 
            Motion carried by the following vote: 
           In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5) 
                c.  (00:05:50) Authorization for the Chief Executive Officer to execute an
             amendment to the Rental Car Lease and Concession Agreement to extend the
              lease term for the rental car companies operating at the Airport until the
             opening of the Rental Car Facility and modify the Minimum Annual Guarantee
              requirements during this extended lease term. 
           Request document: Commission agenda memorandum dated September 18, 2009 from
            James R. Schone, Director, Aviation Business Development and Jolene Culler, Senior
            Property Manager, Aviation Properties, draft amendment and agreement. 
             Presenters: Mr. Schone and Ms. Culler 
            Ms. Culler provided background information on the proposed lease amendment and
           modifications to the Minimum Annual Guarantee. She explained that the leases are
             currently scheduled to expire at the end of October of this year and that by extending the
             terms, the leases would be extended until the new Rental Car Facility is opened. 
            Responding to Commissioner Creighton's question about mid-term investments as
            related to these leases and whether or not the Rental Car Companies currently have
             incentives to keep up their spaces, Ms. Culler stated that there is no mid-term provision in
             the lease and does not believe it is necessary and that the areas are well maintained. 
            Mr. Schone clarified in response to a question from Commissioner Davis that this plan
            has been reviewed with all of the Rental Car Companies and is supported by all of them.
            He also noted that Port legal counsel has been involved throughout the process.
            Commissioner Davis reiterated the importance of accurate documentation of the entire
             process in case of any future audit. 
            Commissioner Hara also commented on the need to assure that we are clearly within
             legal authority to extend the lease terms rather than rebidding at this time. Craig Watson,
             Port General Counsel confirmed that in this particular case there is nothing that requires
            an RFP. 
            Motion for approval of Item 6c  Davis 
           Second  Tarleton 

                Oct 13 RM Min

[Link]
Environmental_Conditions_Report.htm
        PORT COMMISSION MINUTES OF THE REGULAR MEETING 
         TUESDAY, OCTOBER 13, 2009                         P. 4 

            Motion carried by the following vote: 
           In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5) 
              d.  (00:19:16) Authorization for the Chief Executive Officer to: 1) Spend up to
              $700,000 on Source Control Project at Seaport's Terminal 108 Site, and 2)
              Execute a professional service agreement to perform source control actions at
             Terminal 108. 
           Request documents: Commission agenda memorandum dated September 18. 2009 from
            Stephanie Jones Stebbins, Senior Manager, Seaport Environmental Programs and Roy
            Kuroiwa, Environmental Program Manager and map of area discussed. 
             Presenters: Ms. Jones Stebbins and Mr. Kuroiwa 
            Ms. Jones Stebbins noted that today's request was for both project authorization and
             contract authorization. Historical background information on the Terminal 108 site was
             provided. Previous industrial use of the site was noted, as well the resulting
            contamination which now requires cleanup and removal. 
           Commissioner Tarleton commented on an Environmental Conditions Report which was
            referenced in the item's memo and which was related to the source control strategy. Staff
            noted that the report was available on the Department of Ecology website and that they
             would also provide a link to the Port's website for easy public access. 
           Motion for approval of Item 6d  Tarleton 
           Second  Davis 
            Motion carried by the following vote: 
           In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5) 
               7.   STAFF BRIEFINGS 
           None. 
               8.   NEW BUSINESS 
            Public comment was received on the topic of the Eastside Rail Corridor from the
             following individual: 
              Dwight Baker, citizen. Mr. Baker stated his interest in the outcome of the
                  purchase of the Eastside Rail Corridor and stated that he had some creative ideas
                 on how it could be accomplished. 

                Oct 13 RM Min

        PORT COMMISSION MINUTES OF THE REGULAR MEETING 
         TUESDAY, OCTOBER 13, 2009                         P. 5 

               9.   POLICY ROUNDTABLE 
           None. 
        10. ADJOURNMENT 
            There being no further business, the meeting was adjourned at 1:40 p.m. 
             (A digital recording of the meeting is available on the Port's website.) 

           Lloyd Hara 
            Secretary 













                Oct 13 RM Min