Commission Meeting Portal

Special Meeting on Oct 27, 2009 1:00PM

Minutes for the Port Of Seattle Commission meeting, held on Oct 27, 2009 1:00PM

        Commissioners                                               Tay Yoshitani 
                                                                                              Chief Executive Officer 
                      Bill Bryant 
                      Chair and President 
                   John Creighton                           P.O. Box 1209 
                     Patricia Davis                           Seattle, Washington 98111 
                   Lloyd Hara                             www. portseattle.org 
                   Gael Tarleton                              206.787.3000 

             An audio of the meeting proceedings and meeting materials are available on the Port of
                                        Seattle web site - 
                http://www.portseattle.org/about/organization/commission/commission.shtml 

             (The approximate point in the audio recording for the specific item is identified by
            minutes and seconds; example: 01:30.) 
                     APPROVED MINUTES 
               COMMISSION SPECIAL MEETING OCTOBER 27, 2009 
            The Port of Seattle Commission met in a special meeting at 1:00 p.m., Thursday, October
            27, 2009 in the Commission Chambers at Pier 69, 2711 Alaskan Way, Seattle, WA.
            Commissioners Bryant, Creighton, Davis, Hara and Tarleton were present. 
               1.     CALL TO ORDER 
             The regular meeting was called to order at 1:07 p.m. by Bill Bryant, Chair and President. 
               2.     EXECUTIVE SESSION pursuant to RCW 42.30.110 
           None. 
           PLEDGE OF ALLEGIANCE 
               3.     APPROVAL OF MINUTES 
            Motion for approval of the minutes of the September 1, 2009 regular meeting  
           Tarleton 
           Second  Creighton 
            Motion carried by the following vote: 
           In Favor: Creighton, Davis, Hara, Tarleton (4) 
            Commissioner Bryant was absent from the subject meeting 

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           Motion for approval of the minutes of the September 17, 2009 special meeting and
           the September 22, 2009 regular meeting  Hara 
           Second  Tarleton 
            Motion carried by the following vote: 
           In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5) 
               4.    SPECIAL ORDER OF BUSINESS 
           None. 
               5.    UNANIMOUS CONSENT CALENDAR 
            Prior to the vote, it was noted that Item 5b would be removed from the consent calendar
             for discussion and a separate vote. 
               a.  (00:04:40) Authorization for the Chief Executive Officer to enter into one
              project specific category III contract for consultant support at Terminal 30 to
             comply with Washington State Department of Ecology Remedial Investigation
              Feasibility Agreed Order with a total value not-to-exceed $750,000 and a
               contract duration of five 3 years. 
           Request document: Commission agenda memorandum dated September 22, 2009 from
            Stephanie Jones Stebbins, Senior Manager, Seaport Environmental Programs and Kathy
            Bahnick, Environmental Program Supervisor, Seaport Environmental Programs. 
           Motion for approval of Consent Item 5a  Tarleton 
           Second  Creighton 
            Motion carried by the following vote: 
           In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5) 
              b.  (00:05:54) Authorization for the Chief Executive Officer to execute a Category
              III procurement process for an Indefinite Delivery, Indefinite Quantity (IDIQ)
              contract for tourism representation services in the United Kingdom to maintain
              the Port's tourism marketing and promotional strategies. The initial period of
              the contract will be one year from the date of contract execution and includes
               two one-year options to extend to be exercised at the Port's sole discretion. The
               total estimated value of the contract is $300-$450,000. 


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           Request document: Commission agenda memorandum dated October 14, 2009 from Jane
            Kilburn, Director, Public Affairs and BJ Stokey, Senior Manager, International Tourism
           Development 
             Presenter: Ms. Stokey 
            Ms. Stokey provided a brief background on the procurement process being requesting,
             noting that the initial performance of the contract will be for one year with two one-year
             options to extend, which would be exercised at the Port's sole discretion. 
            Commissioners commented on the importance of tourism promotion to the Port. In
            response to a question from Commissioner Hara about how this contract would compare
            to the past year's annual contract, Ms. Stokey stated that the upcoming contract would be
            $10,000 lower. Ms. Stokey also responded to Commissioner Tarleton's question about
             the 2008 travel budget, stating that it was cut by 50%. 
           Motion for approval of Item 5b  Tarleton 
           Second  Creighton 
            Motion carried by the following vote: 
           In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5) 
            Item 7a was advanced on the agenda as follows: 
               7.   STAFF BRIEFINGS 
               a.  (00:19:06) Monthly Briefing on the Consolidated Rental Car Facility (RCF)
              Project 
            Presentation documents: Commission agenda memorandum dated October 16, 2009
            from Michael Ehl, Director, Airport Operations; George England, Program Leader,
            Project Manager, Project Management Group; and Janice Zahn, Assistant Director,
            Engineering Construction Services. Also provided was a related computer slide
             presentation. 
             Presenter: Ms. Zahn 
            Ms. Zahn gave a brief review of the status of work currently ongoing at the RCF. Photos
             were shown of the current construction at the site. She reviewed a cost summary of the
             project and noted that staff is continuing to review costs related to the earlier temporary
             suspension of the project and also noted that those costs are coming in lower than
            previously expected. 


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               6.   DIVISION, CORPORATE AND COMMISSION ACTION ITEMS 
            Item 6c was advanced on the agenda as follows: 
                c.   (00:24:23) Authorization for the Chief Executive Officer to prepare contract
           documents, advertise a request for proposals, and procure 29 low-floor, compressed
            natural gas shuttle buses for an estimated amount of $16,000,000 as part of the total 
            Consolidated Rental Car Facility project cost of $419,306,000 bringing the total
           authorized amount to $374,371,346. 
           Request document: Commission agenda memorandum dated September 29, 2009 from
            Michael Ehl, Director, Airport Operations and Paul Grace, Senior Manager, Airport
            Operations 
             Presenters: Jeff Hoevet, Manager, Airport Landside Operations and Peter Lindsay,
           Airport Operations Development Manger 
             Mr. Lindsay stated that the buses being discussed in the request would serve as the
             primary passenger link to the future Rental Car Facility. He reviewed the planning
             process and factors used to determine the necessary size of the fleet. He commented on
            the importance of environmental factors in determining what type of vehicles were
             selected.
            Motion for approval of Item 6c -Davis 
           Second - Hara 
            Motion carried by the following vote: 
           In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5) 
               a.  (00:33:29) Authorization for the Chief Executive Officer to execute one
              Category III Indefinite Delivery Indefinite Quantity (IDIQ) procurement
              process and execute a professional services contract for Environmental Field
             Support Services for various Aviation Environmental Programs for a maximum
              amount of $1.8 Million over a period of three years. 
           Request document: Commission agenda memorandum dated September 15, 2009 from
            Elizabeth Leavitt, Director, Aviation Planning and Environmental and Paul Agid,
           Environmental Program Supervisor, Aviation Environmental Programs 
             Presenter: Ms. Leavitt 
             Ms. Leavitt explained that today's request to contract for environment field support
            services would allow the Port to respond to environmental conditions that are found
             during the course of construction or normal operation of the Airport. She noted its

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            importance in order to comply with permits and approvals currently in place at the
             Airport.
           Motion for approval of Item 6a  Tarleton 
          Second: Davis 
            Motion carried by the following vote: 
           In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5) 
              b.  (00:36:51) Authorization for t he Chief Executive Officer, using previously
            authorized funds under the Comprehensive Stormwater Management Program
                 to: 
                      1.  Prepare final designs and construction contract documents; negotiate
                    and execute a service directive under an existing professional services
                   agreement for final engineering and construction management support;
                  and 
                      2.  For Central Procurement Office to advertise for construction bids for
                  the Stormwater Adaptive Management work in various locations of
                    stormwater sub-basins for an estimated total project cost of $1,500,000. 
           Request documents: Commission agenda memorandum dated September 25, 2009 and
           map from George England, Program Leader, Aviation Project Management Group;
            Elizabeth Leavitt, Manager, Aviation Environmental Programs; and Richard Ottele,
            General Manager, Aviation Facilities and Infrastructure 
             Presenter: George England 
             Mr. England clarified that today's request was for authorization of only the scope for
            constructing best management practices water quality upgrades to three of the existing
            stormwater facilities that are build under the Comprehensive Stormwater Management
           Program. He reiterated that no additional budget is being authorized at this time. He also
            reviewed the proposed schedule for the completion of the project. 
           Motion for approval of Item 6b  Creighton 
           Second  Hara 
            Motion carried by the following vote: 
           In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5) 

            New Business was advanced on the agenda as follows: 

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               8.   (00:41:32) NEW BUSINESS 
            Ralph Graves, Managing Director, Capital Development Division provided a 'pre-
            briefing' to the Commission about an item which would be coming forward to the
            Commission at the next meeting. Mr. Graves spoke about a dock located at Terminal
            103, which is located on the west side of the Duwamish River. He stated that engineers
             had recently inspected the dock and found that it was in need of repair. He noted that
            staff would return to the Commission in a week or two with a proposed course of action. 
               9.   POLICY ROUNDTABLE  PUGET SOUND ISSUES 
               a.  (00:46:58) Briefing on the Seaport's Environmental Costs and Cost Recovery
             from 1991-2009 
           Presentation documents: Commission agenda memorandum dated October 21, 2009 and
            computer slide presentation from Stephanie Jones Stebbins, Senior Manager, Seaport
           Environmental Programs 
             Presenter: Ms. Jones Stebbins 
            Ms. Jones Stebbins provided a chart reflecting a summary of past costs which total $102
            Million as well as charts showing summaries of cost recovery by site, by source, and by
            year and source. Staff noted an error in the summary slide reflecting cost recovery by
               site. The corrected slide is incorporated into the slide presentation linked to these
            minutes. 
             It was noted that some costs are recovered as they occur, but others typically take
           months. Ms Jones Stebbins also stated that recovery from State grants has gone from 50
             cents on the dollar to around 10 cents on the dollar, noting that difference had begun
             during this year. 
            Commissioner Tarleton then noted her concerns that under a 10 cents on the dollar
            recovery, the Port would be losing about 90% of what the recovery capacity might be for
            projects previously done on the Lower Duwamish Waterway, noting that the clean-up
            phase has not even yet begun. She also commented on the need for a different strategy
            and that the Commission would work with the environmental staff. 
            Public comment was received by the following individual: 
               Fred Felleman, Friends of the Earth. Mr. Felleman stated that he had hoped to
                 hear information regarding Terminal 30 cost recovery. Ms. Jones Stebbins
                 responded with information about the uplands disposal of dredged materials,
                 stating that the total cost was approximately $3.6 Million and of that amount King
                 County has paid about $1.4 Million as a result of a cost-sharing agreement 

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              b.  (01:08:51) Briefing on the Cruise Vessel Biomass Management Study 
            Presentation documents: Commission agenda memorandum dated October 16, 2009
            from Stephanie Jones Stebbins, Senior Manager, Seaport Environmental Programs. Also
            provided was a report titled "Cruise Ship Wastewater Management Report and a
           document titled "Cruise Vessel Biomass Management Study Phase 1A  Data
            Compilation and Initial Assessment' 
             Presenter: Ms. Jones Stebbins 
            Ms. Jones Stebbins stated that the Phase 1A Study regarding biomass management was a
             feasibility study with a focus on 'can it be done,' or can biomass be taken off of vessels
             while they are at port. Ms. Jones Stebbins noted that based on the data in the report,
             staff's recommendation is to not pursue this issue further at this point. She stated that as
            there are urgent things needing to happen in Puget Sound, her recommendation is staff
             efforts be focused, at this point in time, on where we can benefit Puget Sound. 
            Commissioner Tarleton commented on the importance of thinking about long-term
             strategies with cruise lines and with King County agencies, as well as state agencies if
           needed. Ms. Jones responded that she believes this is something staff has already
            embarked on as part of the memorandum of understanding with the cruise lines. 
            Public comment regarding Item 9b was received from the following individuals: 
              Captain Bill Morani, Holland America Line. Regarding the Phase 1 Study, Capt.
                 Morani commented on behalf of a number of cruise lines, stating support of the
                   results of the study. He commented that he feels that off-loading is over-rated and
                  feels the study is justified in recommending no further action. 
               Fred Felleman, Friends of the Earth. Mr. Felleman stated his belief that further
                 evaluation could be done and other options explored. 
            Commissioner Bryant raised a question on the practice of dockside emissions. A
             response was given by Ms. Jones Stebbins, who stated that currently if a cruise ship has
            an advanced wastewater treatment system, they could theoretically discharge at the dock,
            but they would need a permit from the Department of Ecology to do so.
                c.  (01:42:51) Staff briefing on the Cruise Memorandum of Understanding (MOU) 
            Presentation documents: Commission agenda memorandum dated October 16, 2009
            from Stephanie Jones Stebbins, Senior Manager, Seaport Environmental Programs. Also
            provided were a copy of the Memorandum of Understanding, a document titled '2008
            Assessment of Cruise Ship Environmental Effects in Washington, and a computer slide
           presentation from the Washington State Department of Ecology (WSDOE). 
             Presenters: Ms. Jones Stebbins and Amy Jankowiak, Washington State Department of
           Ecology 

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            Ms. Jankowiak provided background information on the MOU and brief information on
            how things are proceeding. She noted that the MOU covers vessels within the Northwest
            CruiseShip Association but that the MOU does not cover smaller cruise ships, Alaska
             marine highway vessels, ferries, or other type of vessels.
            Topics reviewed included: 
             Major components of the MOU 
             Amendments to the MOU 
               History and kinds of DOE approvals to discharge 
              Compliance requirements and history 
               Overall benefits and issues 
            Commissioner Creighton raised the question of whether or not there are any proposed
           amendments being considered by the DOE. Ms. Jankowiak stated that evaluation has just
            started of this year's cruise season and what changes might need to be made. 
            Public comment on Item 9c was received from the following individual: 
               Fred Felleman, Friends of the Earth. Mr. Felleman noted that even with an
                 advanced wastewater treatment system, nutrients are allowed to be released into
                 the environment in high quantities, which is something Puget Sound could use
                    less of. 
              d.  (02:02:20) Discussion with Puget Sound Partnership on the Relationship
              between the Port of Seattle and the Puget Sound Partnership 
            Mr. David Dicks, Executive Director, Puget Sound Partnership was introduced by
           Commissioner Bryant. 
            Mr. Dicks provided a brief history of the Puget Sound Partnership, which was created in
            2007 by the Legislature as a new agency in order to have an entity that would put
             together a single plan which would drive action for issues related to Puget Sound. He
             noted that an action agenda has been completed, which is essentially a single, unified
            plan with ranked priorities for recovering the Sound by 2020.
            Mr. Dicks stated that due to the recent government stimulus package resulting from the
             economic situation, a number of related projects have been able to get off the ground,
             including a sewer project in Belfair, an Elwha River project, and a Nisqually Delta
              project. 
            Mr. Dicks commented of four strategies included in the action agenda, which include: 
               Protect the best remaining places around Puget Sound 
               Stop additional contamination from going into the Sound 
               Restore places where you can really recreate ecosystems 

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               Work with other partners throughout the region 
             Mr. Dicks stated that he believes the reason for receiving stimulus money is in part
            because Washington State has a game plan. He also commended the Port for its Green
             Port Initiative and work on trying to align indicators. 
            Commissioner Bryant mentioned that as there will be unfunded mandates for
            environmental cleanup and the importance of having benchmarks that we need on what
            we will need to spend. He felt that indicators of the Puget Sound Partnership will help in
            the development of those benchmarks. 
             Mr. Dicks stated that decisions will need to be made about what projects really matter to
             Puget Sound and to really prioritize. 
            Commissioner Bryant stated that it would be good to have another similar discussion to
            today's sometime next Spring. 
            Public comment regarding Item 9d was received from the following individual: 
               Fred Felleman, Friends of the Earth. Mr. Felleman stated that he would like to
                 see ongoing environmental issues on Commission agendas rather than addressing
                  them all at once. 
        10. ADJOURNMENT 
            There being no further business, the meeting was adjourned at 3:40 p.m. 
             (A digital recording of the meeting is available on the Port's website) 

           Lloyd Hara 
            Secretary 






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