Commission Meeting Portal

Special Meeting on Nov 23, 2009 1:00PM

Minutes for the Port Of Seattle Commission meeting, held on Nov 23, 2009 1:00PM

        Commissioners                                               Tay Yoshitani 
                                                                                              Chief Executive Officer 
                      Bill Bryant 
                      Chair and President 
                   John Creighton                           P.O. Box 1209 
                     Patricia Davis                           Seattle, Washington 98111 
                   Lloyd Hara                             www. portseattle.org 
                   Gael Tarleton                              206.787.3000 

             An audio of the meeting proceedings and meeting materials are available on the Port of
                                        Seattle web site - 
                http://www.portseattle.org/about/organization/commission/commission.shtml 

             (The approximate point in the audio recording for the specific item is identified by
            minutes and seconds; example: 01:30.) 
                     APPROVED MINUTES 
              COMMISSION SPECIAL MEETING NOVEMBER 23, 2009 
            The Port of Seattle Commission met in a special meeting at 12:00 p.m., Monday, 
            November 10, 2009 in the International Auditorium, Seattle-Tacoma International
            Airport, Seattle, WA. Commissioners Bryant, Creighton, Davis, Hara and Tarleton were
             present. 
               1.     CALL TO ORDER 
            The special meeting was called to order at 12:04 p.m. by Bill Bryant, Chair and
             President. 
               2.     EXECUTIVE SESSION pursuant to RCW 42.30.110 
            The special meeting was immediately recessed to an Executive Session to discuss Real
            Estate (RCW 42.30.110)(b) and Legal Risk (RCW 42.30.110)(i) matters for
            approximately one hour and reconvened to open public session. 
           PLEDGE OF ALLEGIANCE 
               3.     APPROVAL OF MINUTES 
           None. 
               4.    SPECIAL ORDER OF BUSINESS 
           None. 

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               5.    (00:01:11) UNANIMOUS CONSENT CALENDAR 
               a.  Port of Seattle Commission motion authorizing the General Counsel to engage
               or continue the engagement of legal counsel to represent in current legal
              matters, those employees that have accepted the terms of the Port's Voluntary
              Separation Program following their termination from the Port, and subject to
               the limitations set forth in RCW 53.08.208. 
           Motion for approval of Item 5a  Tarleton 
           Second  Creighton 
            Motion carried by the following vote: 
           In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5) 
               6.   DIVISION, CORPORATE AND COMMISSION ACTION ITEMS 
                a.  (00:02:23) Resolution No. 3634, Second Reading and Final Passage. Adopting
              the final budget of the Port of Seattle for the Year 2010; making, determining,
              and deciding the amount of taxes to be levied upon the current assessment roll;
              providing payment of bond redemptions and interest, cost of future capital
              improvements and acquisitions, and for such general purposes allowed by law
              which the Port deems necessary; and directing the King County Council as to
               the specific sums to be levied on all of the assessed property of the Port of Seattle
               District in the year 2010. 
           Request documents: Commission agenda memorandum dated November 12, 2009 from
            Dan Thomas, Chief Financial Officer; Elizabeth Morrison, Senior Manager, Corporate
           Finance; and Michael Tong, Corporate Budget Manager. Also provided were a computer
             slide presentation and a copy of the Resolution 
             Presenters: Mr. Thomas and Boni Buringrud, Manger, Seaport Finance and Budget 
            Mr. Thomas noted that there were a few minor revisions to the operating budget related
             to the Aviation Division since the last presentation, which included: 
               Expenses increased for rental and demobilization costs of emergency backup
                 generators and addition of International Service Incentive program 
               Revenues increased as a result of refining cost recovery formulas 
           Also reviewed by Mr. Thomas were: 
             2010 Budget change summary 
               Operating budget summary, not including Environmental Reserves 
              Operating budget summary, including Environmental Reserves 

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              Non-operating budget summary 
             Port-wide FTE summary 
            Ms. Buringrud reviewed major changes to the Real Estate Division Capital Budget which
           had been implemented. Prior to addressing those changes, she provided a re-cap of the
             Real Estate Capital Plan as it was presented at First Reading. 
            Ms. Buringrud provided both a summary of changes as well as detailed information on
             the changes to the Capital Plan. Details of change included the areas of: 
              Committed Projects: 
                   o Reduction to Maintenance Shop Solution 
                    o Reduction to Green Port Initiative 
                   o Reduction to Tenant Improvements  Capital 
              Business Plan Prospective 
                   o Fishermen's Terminal Net Shed Solution 
                    o Terminal 91  North Bay Utilities 
                   o Pier 86 Fishing Dock 
            In summary, Mr. Thomas stated that between First Reading and Second Reading of the
            Budget Resolution, staff had worked to incorporate suggested revisions received from the
            Commission in order to help reduce the tax levy compared to what was collected in 2009
             to provide some relief for tax payers, while at the same time preserving some flexibility
             for future potential obligations related to either environmental or transportation
               initiatives. 
             Mr. Thomas stated that staff's tax levy proposal at this time was $73.5 million, and noted
            that in the Preliminary Budget the amount was $75.9 million, and that was changed to
            $70 million at First Reading of the Budget Resolution. Mr. Thomas reviewed a summary
             of the revised tax levy scenario, which would set the amount at $73.5 million. He noted
             that in order to set that amount, the current Resolution would need to be amended. 
           Motion to amend Resolution No. 3634, incorporating stated changes as presented
            today  Tarleton 
          Second: Davis 
            Motion carried by the following vote: 
           In Favor: Bryant, Davis, Hara, Tarleton (4) 
           Opposed: Creighton (1) 
           Motion for Resolution No. 3634, as amended  Tarleton 
           Second  Davis 

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            Motion carried by the following vote: 
           In Favor: Bryant, Davis, Tarleton 
          Opposed: Creighton 
            Commissioner Hara abstained from the vote. 
              b.  (00:44:13) Resolution No. 3632, Second Reading and Final Passage.
              Authorizing an increase in limit factor for maximum levy capacity pursuant to
            RCW 84.55.0101. 
           Request documents: Commission agenda memorandum dated November 12, 2009 from
            Dan Thomas, Chief Financial Officer and Elizabeth Morrison, Senior Manager,
            Corporate Finance 
             Presenter: Mr. Thomas 
           Motion for Resolution No. 3632, Second Reading and Final Passage  Creighton 
           Second  Davis 
            Motion carried by the following vote: 
           In Favor: Bryant, Creighton, Davis, Tarleton (4) 
            Commissioner Hara abstained from the vote. 
                c.  (00:46:28) Resolution No. 3633, Second Reading and Final Passage. 2010 Salary
              and Benefit Resolution. Establishing Jobs, Pay Grades, Salaries, Allowances,
              and Adjustments for Port employees not covered by a collective bargaining
              agreement and authorizing and establishing various Benefits, including Social
             Security, Unemployment Compensation, Military Leave, Retirement,
             Compensated Leave, Holidays, Paid Time Off, Extended Illness Leave, Medical,
              Dental and Long-Term Disability Insurance and other benefits, effective
              January 1, 2010. 
           Request documents: Commission agenda memorandum dated November 13, 2009 from
           Tammy Woodard, Senior Manager, Total Compensation and copy of Resolution 
             Presenter: Ms. Woodard 
           Motion for Resolution No. 3633, Second Reading and Final Passage  Davis 
           Second  Creighton 

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            Motion carried by the following vote: 
           In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5) 
              d.  (00:47:31) Authorization for the Chief Executive Officer to procure and execute
              contracts for consultant services to implement an update to Seattle-Tacoma
              International Airport's Part 150 Noise Compatibility Plan at an overall
              approximate cost of up to $2.5 million. This represents an increase of $1.5
              million over the previously authorized amount. 80% of the funding is provided
             by the Federal Aviation Administration and the remaining 20% by Airport
             Development Funds. 
           Request document: Commission agenda memorandum dated November 16, 2009 from
            Stan Shepherd, Manager, Airport Noise Programs 
             Presenter: Mr. Shepherd 
            Mr. Shepherd noted that when authorization was received last June to procure a
             consultant for the Part 150 study, the estimated cost was in the range of $500,000 - 
            $1,000,000. Since that time, and following negotiations with the consultant, staff has
             realized that those estimates were significantly lower than will be necessary to complete
            the work. Staff is currently requesting that the amount be revised for an approximate cost
             of up to $2.5 million. Mr. Shepherd noted that funding has been secured through the
           FAA at 80% and the remaining 20% through the Airport Development Fund. 
           Motion for approval of Item 6d  Davis 
           Second  Creighton 
            Motion carried by the following vote: 
           In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5) 
            Commissioners reiterated the importance of public engagement as the Port goes through
             the Part 150 process. 
                e.  (00:57:27) Authorization for the Chief Executive Officer to execute a series of
             Indefinite Delivery Indefinite Quantity (IDIQ) Information and Communication
             Technology (ICT) Master Service Agreements and associated Service Directives
              to engage temporary contractors to augment ICT staff as needed in supporting
              systems, projects and services for an amount not to exceed $11,000,000 for a
             maximum duration of three years. 


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           Request document: Commission agenda memorandum dated November 5, 2009 from
            Peter Garlock, Chief Information Officer and Kim Albert, Senior Manager, ICT Business
             Services. 
             Presenters: Mr. Garlock and Ms. Albert 
            Mr. Garlock stated that the request being made was due to a need to augment staff from
             time to time, primarily to provide expertise for certain specific projects as they arise or
            when there is an increased workload at the time of implementing a major upgrade. He
             noted that staff is not asking for any funding, but for approval to renew a process. 
            Responding to a question from Commissioner Creighton, Mr. Garlock clarified that ICT
             is working with the Office of Social Responsibility in this endeavor. 
            Motion for approval of Item 6e  Davis 
           Second  Creighton 
            Motion carried by the following vote: 
           In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5) 
               7.   STAFF BRIEFINGS 
           None. 
               8.   NEW BUSINESS 
            As new business, public comment was received regarding Port Jobs from the following
             individuals: 
              Kelly Young, HR Recruiter with HMS Host. Ms. Young spoke in support of Port
                  Jobs, noting that she uses Port Jobs as a source for hiring employees. 
               Judith Olson, Wells Fargo Bank and Port Jobs board member. Ms. Olson stated
                 her concern for continued funding of Port Jobs, and spoke in support of the
                program. 
               Christina Buff, Skywest Airlines. Ms. Buff stated that she has used Port Jobs in
                   the past to help in staffing. 
              Martha Malath, student. Ms. Malath spoke in support of Port Jobs and 
                 commented on how the program has benefitted her personally. 
               Jamal Arr, citizen. Mr. Arr spoke in support of Port Jobs, and commented that the
                 program had been of great help to him personally. 
              Nancy Mason, Port Jobs Board President. Ms. Mason read into the record a letter
                dated November 23, 2009 from Paul Lawson, District Manager, Ivar's Seafood
                 Bars and Suzette Graham, General Manager, Ivar's Seafood Bars. The letter was

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        PORT COMMISSION MINUTES OF THE SPECIAL MEETING 
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                 supportive of the Port Jobs Program. A copy of the letter is, by reference, made a 
                  part of these minutes; is marked Exhibit 'A'; and is on file in Port offices. 
             Durga Sinh, HMS Host. Mr. Sinh spoke in support of Port Jobs, noting that the
                 program had been of great assistance to him personally and helped him in
                 obtaining his current employment position. 
             Prior to adjourning, Commissioner Hara extended an invitation to Port staff to attend the
            ceremony the following day at which he would be sworn in as County Assessor. 
           Commissioner Davis commented on information about Sea-Tac Airport's Concessions
            staff which was included in a recent edition of Airport Revenue News. 
           Commissioner Bryant noted that the Commission meeting which would normally occur
            on Tuesday, December 1, would instead be held on Monday, November 30 at 1:00 p.m.
              at Pier 69. 
            Commissioner Bryant then offered congratulations and well wishes to Commissioner
            Hara in his new position with the County. He also wished Commissioner Creighton a
            happy birthday. 
               9.   POLICY ROUNDTABLE  BUDGET WORKSHOP 
           None. 
        10. ADJOURNMENT 
            There being no further business, the meeting was adjourned at 2:40 p.m. 
             (A digital recording of the meeting is available on the Port's website) 

            Gael Tarleton 
            Vice-chair and Vice-president 






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