Commission Meeting Portal

Special Meeting on Dec 15, 2009 1:00PM

Minutes for the Port Of Seattle Commission meeting, held on Dec 15, 2009 1:00PM

        Commissioners                                               Tay Yoshitani 
                                                                                              Chief Executive Officer 
                      Bill Bryant 
                      Chair and President 
                   John Creighton                           P.O. Box 1209 
                     Patricia Davis                           Seattle, Washington 98111 
                   Lloyd Hara                             www. portseattle.org 
                   Gael Tarleton                              206.787.3000 

             An audio of the meeting proceedings and meeting materials are available on the Port of
                                        Seattle web site - 
                http://www.portseattle.org/about/organization/commission/commission.shtml 

             (The approximate point in the audio recording for the specific item is identified by
            minutes and seconds; example: 01:30.) ( Please note that the audio for the December 15
            meeting is done in two parts) 
                     APPROVED MINUTES 
              COMMISSION SPECIAL MEETING DECEMBER 15, 2009 
            The Port of Seattle Commission met in a special meeting at 1:00 p.m., Tuesday, 
            December 15, 2009 in the Commission Chambers at Pier 69, 2711 Alaskan Way, Seattle,
        WA. Commissioners Bryant, Creighton, Davis, Hara and Tarleton were present. 
               1.     CALL TO ORDER 
             The special meeting was called to order at 1:14 p.m. by Bill Bryant, Chair and President. 
               2.     EXECUTIVE SESSION pursuant to RCW 42.30.110 
           None. 
           PLEDGE OF ALLEGIANCE 
               3.     APPROVAL OF MINUTES 
            (00:00:57  Audio, Part 1) Minutes for the special meetings of October 20 and
           October 27, 2009 and the regular meeting of November 3, 2009. 
            Commissioner Tarleton stated her desire to see the October 20 minutes revised to clarify
             that she did not want to see what happened with a $67 million tax levy (that she did not in
            fact want that to happen), rather she wanted to understand the consequences for the
            subsequent years 2-5 on the Capital Plan of Finance should that that amount be adopted.
            It was so noted and the minutes were revised. 

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        PORT COMMISSION MINUTES OF THE SPECIAL MEETING 
         TUESDAY, DECEMBER 15, 2009                        P. 2 
           Motion for approval of the minutes, with October 20, as amended  Davis 
           Second  Tarleton 
            Motion carried by the following vote: 
           In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5) 
               4.    SPECIAL ORDER OF BUSINESS 
               a.  Presentations honoring service of outgoing Commissioners Davis and Hara. 
            Commissioner Bryant reviewed a history of projects at the Port which have been
            completed during the tenure of the two Commissioners and acknowledged their service to
             the Port. In recognition of their service, framed photos of both the Airport and Seaport
            were presented to Commissioners Davis and Hara. Commissioner Davis was also
            presented with a model of a container ship and Commissioner Hara was presented with a
             model of an Alaska Airlines aircraft. 
               5.    (00:08:47  Audio, part 1) UNANIMOUS CONSENT CALENDAR 
               a.  Authorization to pay the outstanding Claims and Obligations for the period of
              November 1 through November 30, 2009 in the amount of $45,406,334.30 
              b.  Authorization for the Chief Executive Officer to waive the requirement for Port
               suppliers to provide equal benefits to domestic partners or legally domiciled
               members of household, as identified in Port of Seattle Resolution No. 3549, as
              amended, for a single purchase of fishing net materials from Seattle Marine and
             Fishing Supply Company and authorization of immediate payment of
               outstanding obligation of $34,823.15. 
           Request document: Commission agenda memorandum dated November 25, 2009 from
            Stephanie Jones Stebbins, Senior Manager, Seaport Environmental Programs and Ralph
           Graves, Managing Director, Capital Development Program 
                c.  Authorization for the Chief Executive Officer to execute Change Order 001 for
              the Terminal 115, Berth 1 Modifications Project for the not-to-exceed net
              amount of $188,000. (Since the absolute value of this Change Order exceeds
              $300,000, Resolution No. 3605, as amended, requires Commission approval) 
           Request document: Commission agenda memorandum dated December 8, 2009 from
            Ralph Graves, Managing Director, Capital Development Division 
              d.  Authorization for the Chief Executive Officer to execute a professional services
              contract for consultant services ranging from approximately $500,000 to
              $700,000 to support negotiation and implementation of a Washington State

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         TUESDAY, DECEMBER 15, 2009                        P. 3 
              Department of Ecology Agreed Order for the remediation actions at Terminal
               91. The source of funding is the Tax Levy and Environmental Reserves. 
           Request document: Commission agenda memorandum dated November 19, 2009 from
            Stephanie Jones Stebbins, Senior Manager, Seaport Environmental Programs; Kathy
            Bahnick, Manager, Seaport Environmental Programs; and Fred Chou, Capital Project
           Manager 
                e.  Authorization for the Chief Executive Officer to execute a Collective Bargaining
              Agreement between the Port of Seattle and the International Brotherhood of
              Teamsters Local Union No. 174, representing Truck Drivers 
           Request document: Commission agenda memorandum dated November 13, 2009 from
            Lisa Hornfeck, Labor Relations Manager. Also provided was a copy of the Agreement 
                  f.  Authorization for the Chief Executive Officer to exercise options and otherwise
              proceed with existing goods and purchased services agreements needing renewal
               prior to January 31, 2010, a total of six contracts. 
           Request document: Commission agenda memorandum dated December 9, 2009 from
            Ralph Graves, Managing Director, Capital Development and Tim Jayne, Senior Manager,
            Procurement Services 
               g.  Authorization for the Chief Executive Officer to issue a no cost Change Order
              #193 for the South 160th Street Loop Ramp/NER Phase I to add the additional
               time required (464 days) to complete the job. Contract MC-0313556. 
           Request document: Commission agenda memorandum dated December 8, 2009 from
            Ralph Graves, Managing Director, Capital Development Division 
           Motion for approval of Consent Calendar Items 5a-5g  Davis 
           Second  Tarleton 
            Motion carried by the following vote: 
           In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5) 
               6.   DIVISION, CORPORATE AND COMMISSION ACTION ITEMS 
               a.  (00:09:40  Audio, Part 1) Commission determination that: 1) a competitive
               solicitation process is not appropriate or cost effective, thereby exempting the
              two Port Jobs contracts for 2010 from the requirements of RCW 53.19.020(5),
              and 2) authorization for the Chief Executive Officer to enter into two one-year
              contracts with Port Jobs valued at an estimated $607,000. 

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        PORT COMMISSION MINUTES OF THE SPECIAL MEETING 
         TUESDAY, DECEMBER 15, 2009                        P. 4 
           Request document: Commission agenda memorandum dated December 9, 2009 from
            Ralph Graves, Managing Director, Capital Development and Elaine Ko, Director, Office
             of Social Responsibility 
             Presenters: Ms. Ko and Lilyian Caswell-Isley, Manager, Office of Social Responsibility 
            Ms. Ko provided a breakdown of the dollar amounts of the contracts which were being
            proposed for authorization, noting that it was the same amount which had been
            authorized the previous two years. She summarized specific services provided by Airport
            Jobs, which include outreach and direct employment services to match job seekers and
             Airport employers at a centralized location at the Airport; training instruction on airport
             functions, operations, and safety. She noted that the center serves between seven and ten
             thousand visitors annually. Regarding the Port Jobs contract provides administrative
             support for a variety of education outreach training programs regarding port-specific
             industries and issues. She also noted that the Apprenticeship Opportunities Project
            (AOP) provides support services to aspiring low-income pre-apprentices and placement
            to apprenticeship programs.
            Ms. Ko stated that the request for exemption from competitive requirements of state law
             is for the period of calendar year 2010 and noted that following review, there is
             reasonable basis for approval of this exemption as appropriate or cost effective. Reasons
             cited for the basis of this request included: 
               The Commission's commitment to continuing support of workforce development
                  and job creation as a core mission of the Port 
                The Commission's desire for full review of effectiveness and relevance of the
                 entire workforce development program in light of current economic conditions 
                The Commission's preference not to disrupt current programs until a complete
                 programmatic review is completed, which will be done in 2010 
            Commissioner Creighton suggested it might be good to go the state Legislature for
             clarification of some of the issues around the contracting. Regarding the fact that there
             are two separate contracts being proposed for authorization, Ms. Ko clarified to
            Commissioner Creighton that today's request was only for the year 2010 and any further
            renewal would need to come back to the Commission. 
           Motion for approval of Item 6a  Hara 
           Second- Davis 
            Public comment regarding Item 6a was received from the following individuals: 
               Nancy Mason, IBEW 46 and President Port Jobs Board of Directors. Ms. Mason
                  stated her belief that the need for Port Jobs is even more critical today than when
                 it was created, and noted that the program as become a national model. 

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         TUESDAY, DECEMBER 15, 2009                        P. 5 
              Mengstab Tzegai, citizen. Mr. Tzegai noted that is work is in the area of referring
                 people for employment and stated that he sends many people to Airport Jobs in
                  order to obtain necessary training that is provided by them. 
              Saif Azeez, Aramark. Mr. Azeez spoke about the interview skills he was taught
                 and other training received from Airport Jobs, which helped him gain
               employment. 
              Margitu Argo, Neighborhood House, Airport Jobs. Ms. Argo stated that she is
                 responsible for helping non-English speaking people obtain employment, and
                 commented on training that is provided by Airport Jobs. She noted that assistance
                  is also provided in the areas of transportation and child care. 
              Mark Okazaki, Director, Neighborhood House. Mr. Okazaki spoke in support of
                  Port Jobs and the programs they offer. 
              Dan Bent, Manager, Filo Foods and BF Foods at STIA. Mr. Bent spoke in
                  support of Airport Jobs. He stated that he is an instructor of a leadership class at
                 Airport Jobs and also has the support of Airport Jobs when his businesses need
                employees. 
               Jack Moffitt, COO, Pacific Associates, a career development firm. Mr. Moffitt
                  noted that Port Jobs is helpful in filling in employment service gaps, and stated
                  that they do not replicate services done by King County, but are a unique
                program. 
              Paige Miller, former Port Commissioner. Ms. Miller spoke about the history of
                 Port Jobs and urged the Commission for continuing support of the program. 
               Tawny Sayers, Apprenticeship coordinator, Northwest Laborers. Ms. Sayers
                  stated that she works with Port Jobs and their financial tools for the trade. She
                  noted that she has personally benefitted from their program in the past, and said
                  that she frequently directs people to the AOP for assistance. 
               Veranique Lewis, Labor apprentice with Local 440. Ms. Lewis stated that the
                 support of the AOP program helped make it possible for her to participate. 
               Lisa Telford, Job developer for Apprenticeship Opportunities Project (AOP). Ms
                  Telford spoke in support of Port Jobs, noting that she wants to be able to continue
                 helping people. 
              Johanna Chestnutt, Executive Director, ANEW (Apprenticeships and Non-
                traditional Employment for Women). Ms. Chestnutt spoke in support of the Port
                 Jobs programs noting how the programs work together to provide seamless
                  support for those seeking to participate in apprenticeship programs. 
              Marie Louise Kayinamura, citizen. Ms. Kayinamura spike in support of ANEW,
                  stating that she had come to the United States seven years ago as a refugee and
                 noted that the ANEW program was helpful in providing assistance to her with
                 training and support for finding employment. 
              Mina Amin, Program Director, South King County Employment Services,
           YWCA. Written comments from Ms. Amin dated December 14, 2009 were
                 received and are, by reference, made a part of these minutes, are marked Exhibit
                   'A'; and are on file in Port offices. 


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         TUESDAY, DECEMBER 15, 2009                        P. 6 
             Commissioner Creighton again raised the possibility of going to the state Legislature
            regarding programs such as Port Jobs. CEO Yoshitani responded that as the Commission
             appeared to be supportive of the program, he would like to draft a proposal for legislative
            change, specifically addressing the twenty-cent issue, which would hopefully receive a
             great deal of support. He noted that this would be part of the Legislative agenda which
            would be presented to the Commission in the near future.
            Commissioner Davis commented on the importance of understanding the definition of
             pre-apprenticeship training and whether or not that really means that jobs are generated
             for the Port, and reiterated her belief that the Commission believes that to be true. 
            Commissioner Davis also stated that if there is an RFP (Request for Proposals) following
            this year's contracts, perhaps public comments made today should be reviewed by staff in
            preparing the RFP.
            Commissioner Davis also noted that it is important to have a statement from the
            Commission as to why the request for an exemption to the competitive process is
             appropriate at this time. She stated her belief that this exemption should occur because
            she thinks the Commission believes that the entire workforce development program
             should be reviewed for effectiveness and relevance, but they do not wish to disrupt the
             program this year. 
            Motion carried by the following vote: 
           In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5) 
            The agenda was returned to an additional Special Order of Business as follows: 
               4.   (00:54:23  Audio, Part 1) SPECIAL ORDER OF BUSINESS 
              b.  Presentation of Patricia Davis Women's Leadership Award 
            CEO Yoshitani commented on the creation of an award as a result of a grass roots effort,
            and which would be brought forward by participants of the Port's Women's Initiative.
            This award would be presented this year in honor women soon to depart the Port who
            have been pioneers and role models for many people within the organization. The award
            created is known as the 'Patricia Davis Leader Award.' He stated that the first recipients
            of the award are Linda Strout, Deputy CEO and Rosalee Walz, Director, Human
           Resources and Development. 
             Prior to presenting the award, participants of the Women's Initiative read aloud the
            Initiative legacy statement in honor of Commissioner Davis, Ms. Strout, and Ms. Walz. 
            The agenda was returned to Item 6b as follows: 
               6.    DIVISION, CORPORATE AND COMMISSION ACTION ITEMS 

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         TUESDAY, DECEMBER 15, 2009                        P. 7 

         b (01:02:41  Audio, Part 1) Commission approval of the revised Port of Seattle
           Art Program Guidelines and a review of Art Projects in 2009 
            Request/presentation documents: Commission agenda memoranda dated December 9,
            2009 from Keith Gillin, Aviation Architectural Manager and Colleen McPoland, Aviation
           Art Program Manager. Also provided was a copy of the revised Art Program Policy and
            Guidelines and a computer slide presentation. 
             Presenters: Mr. Gillin, Ms. McPoland and Laura Haddad and Tom Drugan, artists 
             Mr. Gillin commented on art projects currently in progress, noting that significant
             progress has been made during 2009 on four public art projects, stating that all are
             associated with major capital projects as part of the Port's percent-for-art program.
            Those include the projects at the Seaport Division's Smith Cove Cruise Ship Terminal,
            and at the Airport, the North Expressway's Emerald City installation, as well as two
             projects for the Rental Car Facility, the helix vehicular ramps and a parking screen wall. 
            Ms. McPoland and Ms. Hadad provided more in-depth information on the projects
             referred to by Mr. Gillin and also provided within their slide presentation artist renderings
              of the projects. 
            Ms. McPoland then reviewed the revisions proposed to the Art Program Guidelines,
             which further clarify the guidelines in the interest of transparency of the Program. The
            revisions included language changes to the following areas: 
                  1.  Art Pool 
                  2.  Procurement Policy for Artwork 
                  3.  Artist Selection Processes 
                  4.  Art Oversight Committee Membership 
            Commissioner Tarleton raised the question of whether or not the Commissioner needed
            to direct the CEO to develop a separate procurement policy for art procurements. Mr.
            Yoshitani stated that staff would be happy to develop a set of guidelines to recommend
            which would then be added to the delegation of authority for 2010. 
           Motion for approval of Item 6b  Davis 
           Second  Tarleton 
            Motion carried by the following vote: 
           In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5) 
                c.  (01:25:35) Approval of the Letter of Intent (LOI) authorizing the Chief
              Executive Officer to execute final lease amendments for lease agreements 131,

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         TUESDAY, DECEMBER 15, 2009                        P. 8 
             594, 842, and 1481 at Terminal 91 with CityIce Cold Storage Company and with
              Seafreeze Acquisition LLC for lease agreement 1532 at Terminal 115. 
           Request document: Commission agenda memorandum dated December 8, 2009 from
            Phil Lutes, Deputy Managing Director, Seaport and Michael McLaughlin, Senior
            Manager, Cruise and Industrial Properties. Also included was a copy of the LOI. 
             Presenters: Mr. Lutes and Mr. McLaughlin 
            Mr. Lutes commented that CityIce Cold Storage Company had decided to sell its business
            to Bay Grove Capital, which purchased SeaFreeze last year. He stated that Bay Grove
             has requested an extension of lease terms, and as a result, the Port has negotiated other
              benefits as a result of their request. The three main benefits which were negotiated were: 
               Immediate increase in all lease rates 
               A clean-up of lease language 
              Obtained a longer term lease commitment 
            Mr. McLaughlin reviewed key elements of the five leases which are to be amended. 
           Motion for approval of Item 6c  Creighton 
          Second: Hara 
            Public comment regarding Item 6c was received from the following individual: 
               Jack Rosling, CityIce Cold Storage. Mr. Rosling spoke about the good
                  partnership he has had with the Port. 
               Kevin Marchetti, Seafreeze Cold Storage. Mr. Marchetti 
            Motion carried by the following vote: 
           In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5) 
            Items 6i and 6j were advanced on the agenda as follows: 
                   i.    (01:42:01  Audio, Part 1) Authorization for the Chief Executive Officer to
           award the contract for On-Demand Taxi Services, effective September 1, 2010
           through August 31, 2015. 
           Request document: Commission agenda memorandum dated December 10, 2009 from
            Michael Ehl, Director, Airport Operations. Also provided were copies of the Request for
             Proposals (RFP); the scoring sheet with evaluation criteria, and letters to the respondents
             to the RFP. 
             Presenters: Mr. Ehl and Paul Grace, Senior Manager, Airport Operations - Landside 

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         TUESDAY, DECEMBER 15, 2009                        P. 9 

            Mr. Ehl reviewed the objectives of the RFP process for the on-demand contract, which
            were: 
               Maintain safe, efficient service with maximum five-minute wait times 
               Operate an environmentally superior fleet and reduce deadheading 
                Provide economic benefit to taxi associations, operators, drivers and the Port 
                Standardize taxi rules and regulations within the Region to the greatest extent
                  possible 
            Mr. Grace reviewed background of how the RFP was put together, and stated that there
             really was no model to use since this was the first time this contract had been bid
            competitively. He noted the staff had looked at the taxi industry at other airports and had
             also met with local stakeholder groups including the city and county licensing
            departments, the Deputy Mayor of Seattle, and taxi industry representatives. He also
             mentioned meetings which were held with representatives of all of the taxi associations,
             with representatives of the owner associations, and with representatives of the driver
             associations. 
            Mr. Grace reviewed the five criteria which were used and described in the RFP as
             follows: 
               Business, Customer Service, Operations Plan 
              Revenue to the Port 
             Deadhead Reduction 
               Financial Stability 
               Experience, Qualifications, References 
             He then reviewed the scoring results for the proposals of each of the six respondents to
           the RFP. He also spoke about the importance of a transition period between the award of
             the new contract and the expiration of the current contract. 
           Responding to comments from Commissioner Creighton about deadheading issues, Mr.
             Grace stated that it is the City and the County that are the regulatory bodies responsible
             for dealing with these issues. He noted that in the Port's plan is to work with those
             agencies in obtaining an overall taxi regulation to avoid multiple regulations, but noted
             that ultimately it will be up to the City Council and the County Council. 
            Motion for approval of Item 6i  Creighton 
           Second  Tarleton 
            Public comment regarding Item 6i was received from the following individuals: 
               Bruce Carter, citizen. Mr. Carter recommended waiting to vote on this issue until
                 after the first of the new year when the newly-elected Commissioners could

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         TUESDAY, DECEMBER 15, 2009                        P. 10 
                   participate. Mr. Carter also provided a written comments, a copy of which is, by
                  reference, made a part of these minutes; is marked Exhibit 'B'; and is on file in
                   Port offices. 
              Patricia Stephens, STITA. Ms. Stephens commented on her service at the Airport
                 going back to 1979, noting that she had been with STITA for the past 20 years. 
              John Ruhl, Attorney, representing STITA. Mr. Ruhl spoke on behalf of STITA
                 with the authorization of Kanwaljit Dhaliwal, president STITA Board of
                  Directors. He suggested that the Commission return the RFP to Port staff to be
                  rewritten to comply with the Port's longstanding core principles and values. 
              Kanwalijit Dhaliwal, STITA. Mr. Dhaliwal submitted written comments dated
                 December 14, 2009, a copy of which is, by reference, made a part of these
                  minutes; is marked Exhibit 'C'; and is on file in Port offices. 
               Chester Gul, STITA driver. Mr. Gul commented on STITA's excellent customer
                 service at the Airport and noted his disappointment that STITA may lose the
                   contract. 
             Kulwant Sandhu, STITA. Mr. Sandhu stated his belief that Commissioners have
                  been provided with misinformation by Port staff regarding the taxi contract. 
               Bashi Hassan, Seattle King County Taxi Drivers' Association. Mr. Hassan stated
                 his appreciation of work done by Port staff and noted his belief that STITA has
                 had a monopoly at the Airport. 
              Gurcharan Dhaliwal, Farwest Taxi. Mr. Dhaliwal stated his belief that 210 cabs
                 cannot control deadheading. 
              Chris VanDyk, Yellow Taxi Association. Mr. VanDyk stated his appreciation of
                 the Port's decision of the contract award and noted that Yellow cab welcomes the
                  opportunity for collaborative effort. 
              Jesse Buttar, STITA. Mr. Buttar commented on the low number of customer
                 complaints regarding STITA's service as well as their good customer service. 
             Nirmal Pannu, STITA. 
              Harpreet Bassi, STITA. Mr. Bassi stated his belief that the RFP process was
                 flawed and should be reconsidered. 
              Ike Jouhal, STITA. Mr. Jouhal stated that STITA has already done what Yellow
                  Cab states they will do. 
             Mohammad Hashemiolia, STITA. Mr. Hashemiolia spoke about his history with
               STITA. 
             Paul Dharwi, STITA. Mr. Dharwi voiced his concern about STITA employees
                   losing their jobs. 
             Satwinder Sandhu, STITA. Mr. Sandhu asked the Commission to consider the
                  people who will be affected by their decision. 
             Sucha Randhawa, STITA. Mr. Randhawa noted that STITA has always been
                  responsive to the Port's requests and stated that now the drivers will have
                 nowhere to go. 
              Jennifer Singh. Ms. Singh expressed her thoughts that STITA is being perceived
                 as a lesser company. 
             Alex Singh. Mr. Singh stated his belief that the system is flawed and there should
                  be a reconsideration of the Port's decision. 

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             Karan Gill. Mr. Gill voiced his concern of the decision as his family relies on
                 STITA incomes and stated that the decision will have a profound impact on
                  families and should be reviewed further. 
               Muussei Aldifitah, Taxi driver. 
              Frank Zoldi Jr, STITA cab owner. Mr. Zoldi commented on STITA's experience
                  and suggested that the Port reconsider their decision. 
                Gloria Ulit, STITA. Ms. Ulit voiced her protest over the Port's decision to
                replace STITA with another company. 
             JP Athwal. Mr. Althwal commented on STITA as family. 
             Admal Keddy, STITA. Mr. Keddy stated his belief that the evaluation process for
                 the Port's decision was done wrong. 
              Kanwarjit Bassi, STITA. Mr. Bassi commented on Yellow Cab, stating his belief
                 that they are the biggest monopoly in the city and if they come to STITA they will
                 have the biggest monopoly in the State. 
             Fikre Ware, STITA. Mr. Ware commented on the efforts always made by
               STITA. 
              Mustafe Ismail, STITA. Mr. Ismail stated his belief that if Yellow Cab is not
                  awarded this contract, no one will lose jobs, but if STITA is not awarded the
                  contract, many people will lose their jobs. 
             Jaswinder Pannu, STITA. Mr. Pannu urged the Commission to reconsider the
                  decision of awarding the contract. 
             Susan Gladden, STITA. Ms. Gladden commented that STITA drivers will have
                  nowhere to go as a result of this decision, and asked that the decision be put on
                  the back burner. 
             Parminder Sandhu, STITA. Mr. Sandhu spoke about STITA as family and stated
                  that financial returns to the Port should not be the only thing being looked at, but
                  also the loss of income to families which will result if STITA loses the taxi
                   contract. 
            Commissioner Tarleton commented on the importance of competing this contract as well
             as of the difficulty of maintaining an incumbency for a long period of time. 
           Commissioner Creighton commented on the importance of the Commission hearing from
            the community on issues and thanked all those who provided testimony at the meeting.
            He also spoke about the Commission's responsibility to the public to push past old ways
            of doing business and going more toward competitive bidding processes, while at the
             same time maintaining a commitment to the Port's partners. He stated that he felt this
            process had been conducted in an open and transparent way. 
            Commissioner Davis stated her belief that the process was conducted in an appropriate
             way and noted that there would be no difference in the issue if it was postponed until the
            new Commissioners were in office. She also noted that the State Auditor has demanded
             that the Port use a competitive process. 


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         TUESDAY, DECEMBER 15, 2009                        P. 12 
            Mr. Grace clarified in response to comments made by Commissioner Hara that STITA
            representatives had, in fact, been engaged in meetings held throughout the RFP process.
            Commissioner Hara voiced his concern of the potential of a loss of opportunity for
             STITA drivers as a result of the final contract decision. 
            General Counsel assured the Commission that he is confident that this RFP process was
            appropriately conducted. 
           Motion approved by the following vote: 
           In Favor: Creighton, Davis, Hara, Tarleton (4) 
          Opposed: Bryant (1) 
            Commissioner Bryant call for a brief recess at 5:00 p.m. and the special meeting was
            reconvened at 5:07. 
                  j.   (00:00:09  Audio, Part 2) Seattle Port Commission motion regarding On-
           Demand Taxi Services from Seattle-Tacoma International Airport. 
            Commissioner Creighton introduced the motion, noting that it came about as a result of
            the Commission's desire to address the deadheading issue at the Airport. 
             The substance of the motion is as follows: 
           The Commission hereby: 
               1. Directs the Port's Chief Executive Officer and the President of the Commission to
                  arrange a meeting or meetings during the first quarter of 2010 with the political
                  leadership and other appropriate officials of the City of Seattle and King County,
                  to discuss the deadheading problem with the intent of finding solutions that
                   address this issue. 
                  2.  Expects and directs that any contract awarded to a taxi service provider through
                  the RFP process will require the selected provider and the Port to negotiate in
                 good faith to accommodate and incorporate any such solutions within the terms of
                 the agreement 
                  3.  Directs Port staff to report back to the Commission during the course of 2010 on
                  the status of discussions with the City of Seattle and King County regarding the
                deadheading problem. 
            Motion for approval of Item 6j - Creighton 
          Second: Tarleton 
            Motion carried by the following vote: 

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         TUESDAY, DECEMBER 15, 2009                        P. 13 

           In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5) 
              d.  (00:04:36  Audio, Part 2) Authorization for the Chief Executive Officer to
              spend up to $1,000,000 under the existing authorized budget for the Terminal
              30/91 Program, CIP No. C800085, for the preliminary design, final design,
              permitting and construction phases of the final work scope. No additional
              funding is requested. 
           Request document: Commission agenda memorandum dated December 7, 2009 from
            Fred Chou, Capital Project Manager, Seaport Project Management and Mike
            McLaughlin, Director, Cruise & Industrial Properties. Also provided was a computer
             slide presentation. 
           Motion for approval of Item 6d  Tarleton 
          Second: Creighton 
            Motion carried by the following vote: 
           In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5) 
                e.  (00:05:46  Audio, Part 2) Authorization for the Chief Executive Officer to
             approve funding and proceed with permitting, project management, in-house
             design and prepare construction documents for the Terminal 91 Roadway
              Pavement Project in the amount of $88,000, for a total authorization to date of
               $138,000. The total cost of the project is estimated to be $570,000. 
           Request document: Commission agenda memorandum dated November 23, 2009 from
            Mike McLaughlin, Director, Cruise and Industrial Properties and Rod Jackson, Capital
            Construction Project Manager, Seaport Division 
             Presenters: Greg Englin, Manager, Dock Operations and Rod Jackson, Capital Project
            Manager III 
            Motion for approval of Item 6e  Tarleton 
           Second  Davis 
            Motion carried by the following vote: 
           In Favor: Bryant, Creighton, Davis, Hara, Tarleton 
                 f.  (00:08:34  Audio, Part 2) Authorization for the Chief Executive Officer to
             approve the design and construction of Water and Sewer Meter Upgrades in the
              amount of $373,000. 

                Dec 15 SM Min

        PORT COMMISSION MINUTES OF THE SPECIAL MEETING 
         TUESDAY, DECEMBER 15, 2009                        P. 14 

           Request document: Commission agenda memorandum dated November 16, 2009 from
            Phil Lutes, Deputy Managing Director, Seaport Division; Joe McWilliams, Managing
            Director, Real Estate and Property; and Ticson Mach, Capital Project Manager, Seaport
           Project Management 
             Presenter: Mr. Mach 
           Motion for approval of Item 6f  Hara 
           Second  Creighton 
            Motion carried by the following vote: 
           In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5) 
               g.  (00:09:32  Audio, Part 2) Authorization for the Chief Executive Officer to
              execute an amendment to extend the license agreement for the Wireless
             Communication Access System with New Cingular Wireless PCS, LLC,
             formerly AT&T Mobility, for cellular communication service at Seattle-Tacoma
              International Airport. 
           Request document: Commission agenda memorandum dated November 18, 2009 from
            James R. Schone, Director, Aviation Business Development and Jeff Wolf, Manager,
            Aviation Business Development and Analysis. Also provided was a copy of the First
            amendment to the license agreement for Wireless Communications Access System. 
             Presenters: Mr. Schone and Mr. Wolf 
           Motion for approval of Item 6g  Creighton 
           Second  Tarleton 
            Motion carried by the following vote: 
           In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5) 
              h.   (00:10:54  Audio, Part 2) Authorization for the Chief Executive Officer to
              execute a construction contract for the Off-Site Roadway Improvement project,
              as part of the Rental Car Facility program at Seattle-Tacoma International
              Airport, in the amount of $16,334,400, bringing the total Rental Car Facility
              program authorization to $390,705,746; and to enter into contracts currently
              estimated at $17,534,400 for the construction of this project incorporating the
             Washington State Department of Transportation's bridge seismic
             improvements. 

                Dec 15 SM Min

        PORT COMMISSION MINUTES OF THE SPECIAL MEETING 
         TUESDAY, DECEMBER 15, 2009                        P. 15 
           Request document: Commission agenda memorandum dated December 3, 2009 from
            Michael Ehl, Director, Airport Operations and George Ehl, Program Leader, Aviation
           Capital Improvement Program. Also provided was an attachment showing a map of the
                site. 
             Presenter: Mr. England 
           Motion for approval of Item 6h  Tarleton 
           Second  Creighton 
            Motion carried by the following vote: 
           In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5) 
               7.   STAFF BRIEFINGS 
            (00:14:20  Audio, Part 2) CEO Yoshitani provided a brief update on the current status
             of the Eastside Rail Corridor, noting that there are several partners involved and that
            there has been much transparency throughout the process. He stated that the initial
            transaction was scheduled to close during the current week, which would be when the
            Port would then own the entire Corridor. He also noted that there would then be a second
             transaction, the exact date of which is not yet determined, but would be sometime in the
            following year. He noted that there are still some minor details needing to be worked out,
            none of which are deal breakers.
               8.   NEW BUSINESS 
            Prior to adjourning, Commissioner Bryant again thanked outgoing Commissioners Davis
            and Hara for their service and wished them well. He also acknowledged the presence in
            the audience of Dr. John Davis, Commissioner Davis' husband. 
               9.   POLICY ROUNDTABLE  BUDGET WORKSHOP 
           None. 
               9.   ADJOURNMENT 
            There being no further business, the meeting was adjourned at 5:25 p.m. 
             (A digital recording of the meeting is available on the Port's website) 

             Bill Bryant 
             President 

                Dec 15 SM Min