Commission Meeting Portal

Special Meeting on Jan 17, 2017 1:00pm

Minutes for the Port Of Seattle Commission meeting, held on Jan 17, 2017 1:00pm

        Digital recordings of the meeting proceedings and meeting materials are available online – www.portseattle.org. APPROVED MINUTES COMMISSION SPECIAL MEETING JANUARY 17, 2017 The Port of Seattle Commission met in a special meeting Tuesday, January 17, 2017, at Port of Seattle Headquarters, Commission Chambers, 2711 Alaskan Way, Seattle, Washington. Commissioners Albro, Bowman, Creighton, Felleman, and Gregoire were present. 1. CALL TO ORDER The meeting was called to order at 10:57 a.m. by Commissioner John Creighton. 2. EXECUTIVE SESSION pursuant to RCW 42.30.110 The public meeting was immediately recessed to an executive session estimated to last two hours to discuss one matter relating to performance of a public employee. Following the executive session, which lasted approximately 75 minutes, the public meeting reconvened at 1:25 p.m. Commissioner Creighton led the flag salute. 3. SPECIAL ORDERS OF BUSINESS 3a. Election of 2017 Commission Officers. The following slate of officers for 2017 was moved:  President – Tom Albro  Vice President – Courtney Gregoire  Secretary – Stephanie Bowman  Assistant Secretary – Fred Felleman  Commissioner At Large – John Creighton The motion carried by the following vote: In favor: Albro, Bowman, Creighton, Felleman, Gregoire (5) A recording of this part of the meeting has been made available online. 3b. Officer Remarks. Commissioner Creighton commented on the achievements of the past year, noting efforts of the Port of Seattle to create economic vitality, protect the environment, and create a strong airport and seaport. He applauded the dedication of his colleagues, CEO Ted Fick, and the staff of the Port of Seattle. The commissioner noted a number of specific areas of investment, planning, and P.O. Box 1209 Seattle, Washington 98111 www.portseattle.org 206.787.3000 PORT COMMISSION MEETING MINUTES Page 2 of 7 TUESDAY, JANUARY 17, 2017 Minutes of January 17, 2017, proposed for approval on February 14, 2017. community engagement in 2016 and a general improvement in the Port’s relationship with fellow jurisdictions on freight mobility and industrial lands initiatives. Incoming Commission President Tom Albro commented in appreciation of the efforts of the past year by Commissioners and staff. He noted deep alignment within the Commission on critical issues and the complementary strengths of his colleagues. Commissioner Albro described the qualities of servant leadership he aspires to in 2017 as Commission President. Commissioner Felleman commented on the support of his fellow commissioners and staff during his first year as a Port Commissioner in 2016. TRANSPARENCY CODE OF CONDUCT Commissioner Albro announced that all Port Commissioners had signed an annual transparency code of conduct for 2017, a copy of which is attached as minutes Exhibit A and is available for public review. BOARDS, COMMISSIONS, AND COMMITTEES Commissioner Albro announced the composition of the Commission’s Audit Committee. Commissioner Gregoire will chair the Audit Committee; Commissioner Felleman will also serve on the committee, and they will be joined by non-Commission member Christina Gehrke. Commissioner assignments to additional, outside boards and commissions will be announced at a later date. Commissioner Albro noted the work of the Energy & Sustainability and Projects & Procurement ad hoc Committees will continue in 2017. 3c. January 17, 2017, CEO Report. Ted Fick, Chief Executive Officer, previewed several items on the day’s agenda and reported on growth at Seattle-Tacoma International Airport, including air cargo growth and new passenger service. A recording of this part of the meeting has been made available online. 3d. Cuba Business and Trade Delegation Report. CEO Fick summarized a trip taken by him, Commissioners, and other officials earlier in January to Cuba via Alaska Airlines. Commissioners commented on business and tourism opportunities and related infrastructure challenges in Cuba and the unique natural environment of the island nation. They commented on several meetings with Cuban officials held during the trip. 3e. Tourism Marketing Support Program. Presenter(s): Ron Peck, Director, Tourism Development; Sherrye Wyatt, Public Relations and Marketing Manager, Whidbey and Camano Islands Tourism; Mary Angelo, Senior Partner, DVA Advertising and Public Relations and Visit Walla Walla; and Wendy Tyner, Development/Publicity Director, Wintergrass Music Festival. Mr. Peck summarized the 2016 tourism marketing support program, which invested approximately $100,000 with 13 recipients statewide. He introduced representatives of some of the organizations PORT COMMISSION MEETING MINUTES Page 3 of 7 TUESDAY, JANUARY 17, 2017 Minutes of January 17, 2017, proposed for approval on February 14, 2017. benefitting from the program, who described the success of their efforts and the return on investment they were able to achieve with the marketing support funding. Commissioners encouraged the program participants to describe the impact of their programs and their return on investment to state legislators in Olympia. A recording of this part of the meeting has been made available online. 4. UNANIMOUS CONSENT CALENDAR [Clerk’s Note: Items on the Unanimous Consent Calendar are considered routine and are not individually discussed. Port Commissioners receive the request documents prior to the meeting and may remove items from the Consent Calendar for separate discussion and vote in accordance with Commission bylaws.] Agenda items 4b and 4c were removed from the Unanimous Consent Calendar for separate discussion and vote. 4a. Approval of the minutes of the special and regular meetings of November 22, 2016. The motion for approval of consent item 4a carried by the following vote: In favor: Albro, Bowman, Creighton, Felleman, Gregoire (5) A recording of this part of the meeting has been made available online. 5. PUBLIC TESTIMONY Public comment was received from the following individual(s):  Mark Hennon, Seattle resident, regarding transparency of approval of the previous month’s claims and obligations payments shown in agenda item 4b. A recording of this part of the meeting has been made available online. The Commission advanced to consideration of – ITEMS REMOVED FROM CONSENT 4b. Approval of the following salaries and claims of the Port of Seattle issued during the period December 1, 2016, through December 31, 2016: accounts payable checks no. 914826-915436 in the amount of $8,301,120.99; accounts payable ACH no. 046178- 046874 in the amount of $33,118,825.51; accounts payable wire transfers no. 014433- 014484 in the amount of $10,971,912.31; payroll checks no. 184614-184903 in the amount of $316,127.40; and payroll ACH no. 785375-790709 in the amount of $13,359,876.08; for total payments in the amount of $66,067,861.39. Request document(s) included a Commission agenda memorandum. Presenter(s): Dan Thomas, Chief Financial Officer. PORT COMMISSION MEETING MINUTES Page 4 of 7 TUESDAY, JANUARY 17, 2017 Minutes of January 17, 2017, proposed for approval on February 14, 2017. Commissioners requested clarification on the transparency of Port financial transactions and the controls in place to ensure disbursements are consistent with the annual budget. It was noted that the budget process by which expenses eligible for payment in the coming year are initially approved is quite rigorous and that the practice for the Commission to approve the thousands of transactions comprising the previous month’s payments is required under state law. The reporting and auditing provisions currently in place were mentioned. Commissioners requested more information regarding the types and sizes of various disbursements. The motion for approval of agenda item 4b carried by the following vote: In favor: Albro, Bowman, Creighton, Felleman, Gregoire (5) A recording of this part of the meeting has been made available online. 4c. Authorization for the Chief Executive Officer to execute a contract amendment with ParkingSoft for feature enhancements to the system and to include vendor provided maintenance (CIP #C800728). Request document(s) included a Commission agenda memorandum. Presenter(s): Krista Sadler, Manager, Information Communications & Technology Project Management. In response to Commissioner Gregoire, Ms. Sadler reported that the system in question would be enabled to accept cards with smart chips, which are designed to protect individuals’ personal financial information. The motion for approval of agenda item 4c carried by the following vote: In favor: Albro, Bowman, Creighton, Felleman, Gregoire (5) A recording of this part of the meeting has been made available online. 6. DIVISION, CORPORATE, AND COMMISSION ACTION ITEMS 6a. Authorization for the Chief Executive Officer to prepare design and construction bid documents for the South Satellite Heating Ventilation and Air Conditioning Upgrade project at Seattle-Tacoma International Airport. This authorization is for $1,300,000 of a total estimated project cost of $11,000,000 (CIP #C800798). Request document(s) included a Commission agenda memorandum and presentation slides. Presenter(s): Mike Tasker, Senior Manager, Aviation Facilities & Infrastructure, and Michael Kuhlmann, Capital Project Manager, Aviation Project Management Group. Commissioners requested additional information about the project’s benefit to reducing greenhouse gas emissions and the extent to which it will alleviate capacity issues of the current HVAC system. It was reported that capacity deficiencies present in the other four HVAC systems at PORT COMMISSION MEETING MINUTES Page 5 of 7 TUESDAY, JANUARY 17, 2017 Minutes of January 17, 2017, proposed for approval on February 14, 2017. the aging South Satellite amount to slightly less than half of the capacity needs at the satellite and that these capacity issues would be remedied by a longer-term renovation of the South Satellite. The motion for approval of agenda item 6a carried by the following vote: In favor: Albro, Bowman, Creighton, Felleman, Gregoire (5) A recording of this part of the meeting has been made available online. 6b. Request (1) unanimous consent to adopt Resolution No. 3730 at the same meeting at which it is first introduced, as required by Article VIII, Section 1, of the Commission Bylaws; and (2) First and Second Readings and Final Passage of Resolution No. 3730: A Resolution of the Port Commission of the Port of Seattle, authorizing the Chief Executive Office to sell and convey Port personal property in 2017 in accordance with RCW 53.08.090 with a value not greater than $19,000. [subsequently amended] Request document(s) included a Commission agenda memorandum and draft version of Resolution No. 3730. Presenter(s): Lisa Lam, Assistant Director, Financial Reporting and Review Services. The presentation to the Commission explained the provisions of the statute allowing delegation of the CEO to dispose of personal property with a per-occurrence value not higher than $19,000. Commissioners asked for clarification on examples of property that would be included under the provision, the amount of property disposed of under the provision in 2016, to what parties it was transferred or sold, and the process for transferring surplus personal property to other jurisdictions, such as the Seattle School District. Commissioners expressed reservations over waiving the requirement for two readings of the resolution on two separate days. Without objection, the request to adopt Resolution No. 3730 at the same meeting at which it was introduced failed to pass. Subsequently, the amended action request then read as follows: Request First Reading of Resolution No. 3730: A Resolution of the Port Commission of the Port of Seattle, authorizing the Chief Executive Office to sell and convey Port personal property in 2017 in accordance with RCW 53.08.090 with a value not greater than $19,000. [as amended] The amended motion for First Reading of Resolution No. 3730 (agenda item 6b) carried by the following vote: In favor: Albro, Bowman, Creighton, Felleman, Gregoire (5) A recording of this part of the meeting has been made available online. 6c. Approval of 2017 Local and Regional Policy Priorities. Request document(s) included a Commission agenda memorandum. PORT COMMISSION MEETING MINUTES Page 6 of 7 TUESDAY, JANUARY 17, 2017 Minutes of January 17, 2017, proposed for approval on February 14, 2017. Presenter(s): Pearse Edwards, Government Relations Director; Katie Halse, Local Government Relations Manager; and Lindsay Wolpa, Regional Government Relations Manager. Previously, the Commission received a presentation on local and regional policy priorities on December 13, 2016. Staff described refinements to the policy priorities resulting from Commission engagement on December 13, including revisions related to protection of industrial lands and the maritime sector, the interlocal agreement with the City of SeaTac, livable communities, and Sound Transit’s ST-2 and ST-3 initiatives. The motion for approval of agenda item 6c carried by the following vote: In favor: Albro, Bowman, Creighton, Felleman, Gregoire (5) A recording of this part of the meeting has been made available online. 7. STAFF BRIEFINGS 7a. Draft 2017 Federal Legislative Agenda. Presentation document(s) included a Commission agenda memorandum and presentation slides. Presenter(s): Pearse Edwards, Government Relations Director; Ryan McFarland, Federal Government Relations Manager; and Eric Schinfeld, Senior Manager, Federal & International Government Relations. The Commission received a presentation on proposed policy priorities for the Port’s federal legislative agenda. Commissioners requested clarification on the proposed policy advocacy related to obtaining local control to set passenger facility charges (PFCs). They noted that authority to set PFCs should be coupled with control over the use of PFCs. Commissioners also noted that flexibility to leverage local economic development funding with Airport resources should be a policy priority in 2017, as should use of Airport resources to alleviate the Airport’s impact on surrounding communities. Commissioners provided further direction on the following areas of policy priorities:  Inclusion of language recognizing the Port’s position as a gateway to Asia and Alaska.  Language relating to use and training of canines for Aviation and Maritime operations.  National Oceanic and Atmospheric Administration (NOAA) rulemaking processes and restrictions on funding affecting fishing fleet recapitalization.  References to Transportation Investment Generating Economic Recovery (TIGER) grant funds.  Federal activities related to restoration of Puget Sound.  Advocacy regarding transparency of railroad rates. A recording of this part of the meeting has been made available online. PORT COMMISSION MEETING MINUTES Page 7 of 7 TUESDAY, JANUARY 17, 2017 Minutes of January 17, 2017, proposed for approval on February 14, 2017. 8. ADDITIONAL NEW BUSINESS CEO Fick previewed items scheduled for consideration on January 24. Commissioner Bowman requested a public presentation on homelessness issues in Seattle and feasibility for using Port facilities as winter shelters. A recording of this part of the meeting has been made available online. 9. ADJOURNMENT There was no further business, and the meeting adjourned at 3:08 p.m. Stephanie Bowman Secretary Minutes approved: February 14, 2017.