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Regular Meeting on Mar 28, 2017 1:00pm

Minutes for the Port Of Seattle Commission meeting, held on Mar 28, 2017 1:00pm

        Digital recordings of the meeting proceedi – www.portseattle.org . APPROVED MINUTES COMMISSION REGULAR MEETING MARCH 28, 2017 The Port of Seattle Commission met in a regular meeting Tuesday, March 28, 2017 , in the International Auditorium at Seattle - Tacoma International Airport, Seattle, Washington. Commissioner s Albro, Bowman, Creighton, and Felleman were present. Commissioner Gregoire was present until 2:59 p.m. 1. CALL TO ORDER The mee ting was called to order at 12:00 noon by Commissi on President Tom Albro . 2. EXECUTIVE SESSION pursuant to RCW 42.30.110 The public meeting was immediately recessed to an e xecutive s ession estimated to last 60 minutes to discuss two matters relating to litigation and legal risk, one matter relating to legal risk and performance of a publicly bid contract, and one matter relating to qualifications for public employment. At 1:00 p.m. , the Clerk announced a 30 - minute extension to 1:30 p.m. on behalf of the presiding officer. Following t he executive session, which lasted approximately 9 5 minutes, the public meeting reconvened at 1:39 p.m. Commissioner Albro led the flag salute. ANNOUNCEMENT Commissioner Albro commented on the Port’s youth internship program. He introduced Amberine Wilson, Human Resources Outreach Program Manager, who described the internship program, which places youth ages 16 and older in short - term positions with the Port of Seattle and private partner firms. She presented a video promoting the program. A copy of the video is available for public review. A recording of this part of the meeting has been made available online . 3 . SPECIAL ORDER S OF BUSINESS 3a. March 28, 2017 , CEO Report. Interim Chief Executive Officer Dave Soike previewed several items on the day’s agenda and announced presentation of the Port’s Women’s Outstanding Achievement Awards and new airline service at Seattle - Tacoma International Airport . A recording of this part of the meeting has been made available online . P.O. Box 1209 Seattle, Washington 98111 www.portseattle.org 206.787.3000 PORT COMMISSION MINUTES Page 2 of 6 TUESDAY, MARCH 28, 2017 Minutes of March 28, 2017, submitted for review on April 21, 2017, and proposed for approval on April 25, 2017. 4 . UNANIMOUS CONSENT CALENDAR [Clerk’s Note: Items on the Unanimous Consent Calendar are considered routine and are not individually discussed . Port Commissioners receive the request documents prior to the meeting and may remove items from the Consent Calendar for separate discussion and vote in accordance with Commission bylaws.] 4 a . Approval of the Port Auditor’s payment of the salaries and claims of the Port pursuant to RCW 42.24.180 for payments issued during the period of February 1, 2017, through February 28, 2017, as follows: accounts payable check nos. 915882 - 916289 in the amount of $4,608,265.36; accounts payable ACH nos. 047482 - 048020 in the amount of $19,252,128.77; accounts payable wire tr ansfer nos . 014531 - 014567 in the amount of $7,217,720.12; payroll check nos . 185123 - 185325 in the amount of $268,017.05; and payroll ACH nos. 794276 - 797814 in the amount of $8,378,735.41 for a fund total of $39,724,866.81 . Request document(s) included a C ommission agenda memorandum . 4 b . Authorization for the Chief Executive Officer to execute an indefinite delivery, indefinite quantity contract for Maximo consulting services in the amount of $1,600,000 with a contract duration of five years and an orderin g period of five years in support of upcoming capital improvement and expense projects to improve Port Asset authorization . Request document(s) included a Commission agenda memor andum . 4 c . Authorization for the Chief Executive Officer to execute all documents necessary to complete the vacation of streets within the Northeast Redevelopment Area 2 within the City of Burien for a total request of $751,100 . Request document(s) included a Commission agenda memorandum and presentation slides . 4 d . Authorization for the Chief Executive Officer to (1) proceed with design for a third screening room, (2) execute a contract to purchase security equipment, and (3) us e Port crews to complete the construction of three employee screening rooms at Seattle - Tacoma International Airport. This single design and construction authorization is for $850,000 of a total estimated project cost of $3,500,000 (CIP #C800880) . Request document(s) included a Commission agenda memorandum . 4 e . Authorization for the Chief Executive Officer to: (1) proceed with design of the Automated Passport Control (APC) Kiosks Phase 3 project at the Airport; (2) purchase kiosks, additional software upgrades for existing kiosks, and additional agent podiums; (3) procure required software, vendor services, and maintenance to expand the APC Kiosk System; and (4) use Port crews to perform work related to demolition, relocation, and installation of the ne w electronic kiosks. The total estimated project cost is $1,400,000 . PORT COMMISSION MINUTES Page 3 of 6 TUESDAY, MARCH 28, 2017 Minutes of March 28, 2017, submitted for review on April 21, 2017, and proposed for approval on April 25, 2017. Request document(s) included a Commission agenda memorandum and presentation slides . The m otion for approval of consent items 4 a, 4 b, 4c, 4d , and 4 e carried by the following vote: In f avor: Albro, Bowman, Creighton, Felleman, Gregoire ( 5 ) A recording of this part of the meeting has been made available online . 5. PUBLIC TESTIMONY P ublic comment was received from the following individual ( s ) :  James Johnson, ILWU (International Longshore and Warehouse Union) Local 9, regarding ILWU Local 9 contracting with the Port of Seattle .  Nicole Grant, Executive, Martin Luther King County Labor Council, regarding ILWU Local 9 contracting with the Port of Seattle .  John M. Linb oe, Martin Luther King County Labor Council, regarding ILWU Local 9 contracting with the Port of Seattle .  Herb Krohn, State Director, United Transportation Union, regarding ILWU Local 9 contracting with the Port of Seattle .  Ralph B. Ibarra, President, department update. Mr. Ibarra submitte d written materials, which are included here as minutes Exhibit A and are available for public review .  Hannah Anousheh, Unite Here Local 8, regarding the small busi ness department update .  Vince O’Halloran, Sa i lor’s Union of the Pacific, regarding ILWU Local 9 contracting with the Port of Seattle . A recording of this part of the meeting has been made available online . 6. DIVISION, CORPORATE , AND COMMISSION ACTION ITEMS 6 a . Authorization for the Interim Chief Executive Officer to (1) increase the current I nternational A rrivals F acility project funding authorization by $130 million from $352 million to $482 million and extend the current phase of the contract to September 30, 2017, and (2) execute needed contract amendments and change orders as required to execute this funding provision (CIP #C800583) . Request document(s) included a Commission agenda memorandum and revised presentation slides . Presenter(s): Ralph Graves, Senior Director, Capital Development ; Michael Ehl, Director, Airport Operations; and David Brush, IAF Program Leader . The IAF project was summarized and the urgent need for the facility was described . It was reported that the guaranteed maximum price is under negotiation, but has not been determined, and the risk Commissioners commented on the need to improve contracting in the project with Small Contractors and Suppliers program participants. It was reported that the additional funding would PORT COMMISSION MINUTES Page 4 of 6 TUESDAY, MARCH 28, 2017 Minutes of March 28, 2017, submitted for review on April 21, 2017, and proposed for approval on April 25, 2017. extend the contract through September 2017 and enable contracting of additional subcontractors. The need for the facili ty to be functional when it opens was stressed by Commissioners. The m otion for approval of agenda item 6 a carried by the following vote : In f avor: Albro, Bowman, Creighton, Felleman, Gregoire ( 5 ) A recording of this part of the meeting has been made available online . 6 b . Authorization for the Chief Executive Officer to (1) authorize an additional $28,939,925 for construction of the Service Tunnel Renewal/Replacement project at Seattle - Tacoma International Airport for a total project authorization of $33,505,000, (2) advertise and execute a major public works construction contract, (3) enter into a project labor agreement covering this project, and (4) utilize Port crews and small works contracts to complete the work (CIP #C102112) . Request document(s ) included a Commission agenda memorandum and presentation slides . Presenter(s): Barry Hennelly, Capital Project Manager, and Jan Proulx, Airport Operations Development Manager . The motio n for approval of agenda item 6b carried by the following vote : In f avor: Albro, Bowman, Creighton, Felleman, Gregoire ( 5 ) A recording of this part of the meeting has been made available online . 6c . Second Reading and Final Passage of Resolution No. 3730: A Resolution of the Port Commission of the Port of Seattle, authorizing the Chief Executive Officer to sell and convey Port personal property in 2017 in accordance with RCW 53.08.090 with a value not greater than $19,000 . Request document(s) included a Commission agenda memorandum and draft resolution . The adopted version of Resolution No. 3730 is attached for reference. Presenter(s): Rudy Caluza, Director, Accounting & Financial Reporting . Previously, First Reading of Resolution No. 3730 was approved on January 17, 2017 . The motion for approval of Second Reading and Final Passage of Resolution No. 3730 carried by the following vote : In f avor: Albro, Bowman, Creighton, Felleman, Gregoire ( 5 ) A recording of this part of the meeting has been made available online . PORT COMMISSION MINUTES Page 5 of 6 TUESDAY, MARCH 28, 2017 Minutes of March 28, 2017, submitted for review on April 21, 2017, and proposed for approval on April 25, 2017. 7. STAFF BRIEFINGS 7 a . Aviation Biofuels Infrastructure Feasibility Study Results . Presentation document(s) included a Commission agenda memorandum , presentation slides , and f eas i bility s tudy r eport . Presenter(s): Elizabeth Leavitt, Senior Director, Environment & Sustainability, and Stephanie Meyn, Senior Environmental Program Manager, Aviation . The results of the biofuels feasibility study were summarized, including identification of refinery and storage sites, pipeline locations and transportation connections, and the cost factors inherent in various options for bringing aviation biofuels to the Seattle - Tacoma International Airport. and the relationship of tho se standards to certification of biofuel . There was discussion of identifying ways to incentivize use of biofuels by airlines, including a request for more information on the tax credits available for use of biofuels in British Columbia and California. Commissioners discussed the suggestion that economically depressed communities in Washington, such as Grays Harbor, might be considered for refinement or storage of biofuels as an example of promoting economic development, despite logistical challenges. A recording of this part of the meeting has been made available online . 7 b . Small Business Department Update (incubators and MWBE utilizati on) . Presentation document(s) included a Commission agenda memorandum , presentation slides , small business development plan , and 2016 Port incubator study . Presenter(s): Dave McFadden, Managing Director, Economic Development; Dave Caplan, Senior Director, Strategic Initiatives, and Teresa Delicino, Small Business Development Director . Port small business contracting priorities for 2017 and program improvements were presented. Disadvantaged business utilization results were described as poor relative to pe rcentages at Sound Transit and the City of Seattle. Aspects of the City of Seattle’s program for minority and women - owned business enterprises were discussed and the City’s small business utilization best practices were recommended for implementation by th e Port . Commissioners asked about use of percentages of contracting dollars spent ve r sus number of firms contracted for benchmarking performance on economic development efforts. The desire to see programs like the Port’s PortGen small business training translate into actual contracting numbers was expressed. The priority for business incubation initiatives was noted. Commissioners asked for more information on barriers to businesses working with the Port and requested elaboration on department - level goal s for increasing small and disadvantaged business contracting, including increasing the number of contracting firms. PORT COMMISSION MINUTES Page 6 of 6 TUESDAY, MARCH 28, 2017 Minutes of March 28, 2017, submitted for review on April 21, 2017, and proposed for approval on April 25, 2017. The prospect of updating the Port’s small and disadvantaged business contracting resolution, Resolution No. 3618, was discussed. A recor ding of this part of the meeting has been made available online . 7 c . Long Range Plan Semi - Annual Review . Presentation document(s) included a Commission agenda memorandum , presentation slides , and long - range plan document . Presenter(s): Dave Caplan, Seni or Director, Strategic Initiatives, and Bea Querido - Rico, Strategic Planning Program Manager . The goals and framework of the Long - Range Plan were presented. Six - month implementation highlights were shared. These included, among other things, actions relat ed to increasing freight carriers, adoption of a Fishermen’s Terminal Long - Term Strategic Plan, tripling of internships, - Fi enhancements, reduction of work days lost due to injury, and implementation of Lean Champion Training . Commissioners commented on the effect on long - range planning goals of modifying the Port’s small business resolution , the timeliness of updating the plan for the 2018 - 2023 period , and the opportunity to focus on weak elements. A recording of this part of the meeting has been made available online . 8. ADDITIONAL NEW BUSINESS No additional action items were proposed at this time, and the interim CEO and Commissioners offered brief remarks. A recording of this part of the meeting has been made available online . 9 . ADJOURNMENT There was no further business, and the meeting adjourned at 4:17 p.m. Stephanie Bowman Minutes approved: April 25, 2017 .