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Special Meeting on Sep 12, 2017 12:00pm

Minutes for the Port Of Seattle Commission meeting, held on Sep 12, 2017 12:00pm

        P.O. Box 1209 
                                                                Seattle, Washington 98111 
                                                                   www.portseattle.org 
                                                                      206.787.3000 
                                         APPROVED MINUTES 
                              COMMISSION SPECIAL MEETING SEPTEMBER 12, 2017 
                    The Port of Seattle Commission met in a special meeting Tuesday, September 12, 2017, at Port of
                     Seattle  Headquarters,  Commission  Chambers,  2711  Alaskan  Way,  Seattle,  Washington. 
                   Commissioners Albro, Creighton, Felleman, and Gregoire were present. Commissioner Bowman 
                     was present until 2:20 p.m. 
                       1.    CALL TO ORDER 
                    The meeting was called to order at 11:03 a.m. by Commission President Tom Albro. 
                       2.    EXECUTIVE SESSION pursuant to RCW 42.30.110 
                    The public meeting was immediately recessed to an executive session estimated to last 60 minutes
                      to discuss one matter relating to litigation, legal risk, and performance on a publicly bid contract. 
                   Following the executive session, which lasted approximately 55 minutes, the public meeting
                    reconvened at 12:10 p.m. Commissioner Albro led the flag salute. 
                       3.    SPECIAL ORDERS OF BUSINESS 
                      3a.  September 12, 2017, Executive Director Report. 
                Dave Soike, Interim  Executive Director, previewed several items on the day's agenda and
                 announced ongoing work to address fee imbalances between transportation network companies
                and taxicabs and to rectify situations in which subcontractors on the International Arrivals Facility
                  major construction project were experiencing payment delays. Other announcements included
                    receipt of an environmental improvement award from the American Association of Port Authorities
                    for work related to creation of the Port's marine stormwater utility and recognition of the Port's
                     police department for its recent re-accreditation by the Commission on Accreditation for Law
                   Enforcement Agencies. 
                 Commissioner Albro announced the commission's intention to send a letter to Washington's
                   congressional delegation relating to extension of permanent legal protections for those currently
                     eligible under the Deferred Action for Childhood Arrivals program. 
                    Luis Navarro, Director of the Office of Social Responsibility, read a letter from African-American
                   business advocacy association Tabor 100 awarding its Crystal Award to the Port of Seattle and
                     commending the port for its endorsement of efforts to repeal Washington's Initiative 200. 
                     3b.  Authorization for the Executive Director to execute Economic Development Partnership
                   Program contracts with the Cities of Des Moines, Issaquah, Kenmore, Renton,

                               Digital recordings of the meeting proceedings and meeting materials are available online  www.portseattle.org.

               PORT COMMISSION SPECIAL MEETING MINUTES                       Page 2 of 8 
                TUESDAY, SEPTEMBER 12, 2017 
                      Shoreline, and Skykomish to implement local economic development initiatives for an
                        amount not to exceed $212,611, as detailed below. 
                  Request document(s) included a Commission agenda memorandum, presentation slides, and
                     report. A video was provided, which is available upon request. 
                   Presenter(s): Dave McFadden, Managing Director, Economic Development Division. 
                   The motion for approval of agenda item 3b carried by the following vote: 
                   In favor: Albro, Bowman, Creighton, Felleman, Gregoire (5) 
                      3c.  Public  hearing  and  authorization  for  the  Executive  Director  to  execute  a  lease
                    agreement with the City of Seattle for a temporary sanctioned encampment for the
                        homeless at the Tsubota site located at 1601 15th Avenue West, Seattle. 
                  Request document(s) included a Commission agenda memorandum, presentation slides, draft
                   lease agreement, and map. 
                    Presenter(s): Jeffrey Utterback, Director of Real Estate and Economic Development, and Veronica
                    Valdez, Commission Specialist. 
                    Staff described the plan to use the site at 1601 Fifteenth Avenue West as a new temporary home
                   for the sanctioned homeless encampment known as Tent City 5. 
                 PUBLIC HEARING on Agenda Item 3c 
               Upon a motion and second for approval of agenda item 3c, Commissioner Albro declared the
                     public hearing for the resolution open. Testimony was received from the following individual(s): 
                             Joshua Graham, Elective Committee, Tent City 5. 
                             Kathryn Miller, District 7 Neighborhood Action Coalition. 
                             Shaun Glaze, District 7 Neighborhood Action Coalition. 
                             Sharon Lee, Executive Director, Low Income Housing Institute. 
                             Gretchen Taylor, Neighborhood Safety Alliance. 
                             Cindy Pierce, Neighborhood Safety Alliance. 
                             Bruce Costa, Magnolia Resident. 
                             Stacy Goodall, Seattle Resident. 
                     Following conclusion of public testimony, the public hearing on agenda item 3c was closed. 
                 Commissioners commented on the proposal and the need for a strategic, comprehensive plan to
                    address the growing issue and root causes of homelessness in King County. 
                   The motion for approval of agenda item 3c carried by the following vote: 
                   In favor: Albro, Bowman, Creighton, Felleman, Gregoire (5) 

                       Minutes of September 12, 2017, submitted for review on April 18, 2018, and proposed for approval on April 24, 2018.

               PORT COMMISSION SPECIAL MEETING MINUTES                       Page 3 of 8 
                TUESDAY, SEPTEMBER 12, 2017 
                       4.    UNANIMOUS CONSENT CALENDAR 
                   [Clerk's Note: Items on the Unanimous Consent Calendar are considered routine and are not
                      individually discussed. Port Commissioners may remove items from the Consent Calendar for
                    separate discussion and vote in accordance with Commission bylaws.] 
                   At the request of Commissioner Felleman, agenda item 4b was removed from the Unanimous
                    Consent Calendar for separate discussion and vote. 
                      4a.  Authorization  for  the  Executive  Director  to  execute  a  new  collective  bargaining
                       agreement between the Port of Seattle and the International Longshore and Warehouse
                       Union Local 9 representing Tour Group Coordinators covering the period from March 1,
                        2016, through February 28, 2019. 
                  Request document(s) included a Commission agenda memorandum and draft agreement. 
                    As noted above, agenda item 4b was temporarily postponed. 
                      4c.  Authorization for the Executive Director to authorize procurement of one 55,000 lb.
                       capacity heavy lift truck (forklift) for the Terminal 91 rental fleet at a cost of $400,000
                         including taxes. 
                  Request document(s) included a Commission agenda memorandum. 
                     4d.  Authorization for the Executive Director to advertise and execute a major works
                       construction contract for the Airline Crew Lounge and Service Facility as the first
                      enabling project for the Restroom Renovation project at Seattle-Tacoma International
                         Airport. This request is for $2,536,000 of a total estimated project cost of $33,047,000
                       (CIP #C800697). 
                   Request document(s) included a Commission agenda memorandum and presentation slides. 
                      4e.  Authorization  for  the  Executive  Director  to  increase  the  budget  for  the  D6  Gate
                       Modifications project by $467,000. The new authorized total project cost will be
                        $2,200,000 (CIP #C800771). 
                   Request document(s) included a Commission agenda memorandum and presentation slides. 
                       4f.   Authorization for the Executive Director to extend the existing North Terminals Utilities
                       Upgrade Project Early Work Mechanical Contract contact duration by adding 250 days
                        in order to ensure the project can be completed (CIP #C800717). 
                   Request document(s) included a Commission agenda memorandum and presentation slides. 
                     4g.  Authorization for the Executive Director to execute an indefinite delivery, indefinite
                       quantity contract for PeopleSoft functional and technical services in the amount of
                        $3,500,000 with a contract duration of four years and an ordering period of four years in
                     support of upcoming capital improvement and major expense projects impacting the

                       Minutes of September 12, 2017, submitted for review on April 18, 2018, and proposed for approval on April 24, 2018.

               PORT COMMISSION SPECIAL MEETING MINUTES                       Page 4 of 8 
                TUESDAY, SEPTEMBER 12, 2017 
                      Port's Financial and Human Capital Management Systems. There is no budget request
                         associated with this authorization. 
                  Request document(s) included a Commission agenda memorandum. 
                     4h.  Authorization for the Executive Director to replace contracts expiring October 4, 2017,
                        by executing up to three contracts for one-year periods with four one-year options with
                    a temporary staffing agency. This is in support of staffing needs for the Accounting
                       and Financial Reporting, Finance and Budget, and Internal Audit Departments. The sum
                        of the usage against contract(s) will not exceed $2,500,000 expiring five years from
                        execution. 
                  Request document(s) included a Commission agenda memorandum. 
               The motion for approval of consent items 4a, 4c, 4d, 4e, 4f, 4g, and 4h carried by the
                    following vote: 
                    In favor: Albro, Creighton, Felleman (3) 
                  Absent for the vote: Bowman, Gregoire 
                       5.    PUBLIC COMMENT 
                     Public comment was received from the following individual(s): 
                             Andrew Harrison, Executive Vice President and Chief Commercial Officer, Alaska
                                  Airlines, regarding the airport signatory lease and operating agreement and sustainable
                                aviation fuel. Mr. Harrison submitted written materials, which are included here as
                                minutes Exhibit A and are available for public review. 
                             Ali Sugule, Driver, Flat Rate for Hire, regarding ground transportation at the airport. 
                             Abdi-Rhaman, Orange Cab, regarding ground transportation at the airport. 
                             Raymond  Miller,  Chair,  Armed  Forces/Veterans  Affairs,  NAACP,  regarding Airport
                             Concessions Disadvantaged Business Enterprises. 
                             Arsalan Bukhari,  Public Affairs  Director,  CAIR-WA,  regarding Airport  Concessions
                             Disadvantaged Business Enterprises. 
                             Eddie Rye, Jr., Washington State Civil Rights Coalition, regarding Airport Concessions
                           Disadvantaged Business Enterprises. Mr. Rye submitted written materials, which are
                                included here as minutes Exhibit B and are available for public review. 
                             Dawn Gearhart, Teamsters Local 117, regarding ground transportation at the airport. 
                             Abdirahim K. Hassan, Driver, Flat Rate for Hire, regarding airport ground transportation. 
                             Abdirahman Elmi, Taxi Driver/Owner, regarding ground transportation at the airport. 
                             Abdul Sial, Taxi Driver/Owner, regarding ground transportation at the airport. 
                             Abdu Mohammed, Taxi Driver/Owner, regarding ground transportation at the airport. 
                             The  Reverend  Carl  Livingston,  United  Black  Christian  Clergy,  regarding  Airport
                             Concessions Disadvantaged Business Enterprises. 
                             Bob  Armstead,  President,  Washington  Chapter,  National  Association  of  Minority
                              Contractors, regarding Airport Concessions Disadvantaged Business Enterprises. 
                             Suldan Mohamed, Driver, E-Cab, regarding ground transportation at the airport. 

                       Minutes of September 12, 2017, submitted for review on April 18, 2018, and proposed for approval on April 24, 2018.

               PORT COMMISSION SPECIAL MEETING MINUTES                       Page 5 of 8 
                TUESDAY, SEPTEMBER 12, 2017 
                             Ali A. Aden, Driver, E-Cab, regarding ground transportation at the airport. 
                             Mustaf Ismail, Driver, E-Cab, regarding ground transportation at the airport. 
                             Mohamed Mohamuud, Driver, Eastside for Hire, regarding airport ground transportation. 
                             Abdigafar Hassan, Driver, Eastside for Hire, regarding ground transportation at the airport. 
                             John  Yasutake,  Washington  Civil  Rights  Coalition,  regarding  Airport  Concessions
                           Disadvantaged Business Enterprises. Mr. Yasutake submitted written materials, which
                                are included here as minutes Exhibit C and are available for public review. 
                             Charlie James, Co-founder, Afro-PAC, regarding Airport Concessions Disadvantaged
                              Business Enterprises. 
                             Hayward Evans, Washington State Civil Rights Coalition, regarding Airport Concessions
                             Disadvantaged Business Enterprises. 
                   Commissioner Bowman was present until 2:20 p.m. 
                    The Commission advanced to consideration of  
              ITEMS REMOVED FROM CONSENT 
                     4b.  Authorization for the Executive Director to advertise and award a contract for cruise
                       standoff barges for use at Terminal 91 berths in an amount of $1,050,000 for an
                        estimated total project cost of $1,100,000 (CIP #C800910). 
                   Request document(s) included a Commission agenda memorandum and presentation slides. 
                     Presenter(s): Mark Longridge, Capital Project Manager, Seaport Project Management, and Jim
                    Anderson, Facilities Maintenance Manager for Cruise and Maritime Operations. 
                    The function of standoff barges to protect vessels and the Port's fender system at Terminal 91 was
                  summarized. Commissioners asked about cost responsibility, which was characterized as a Port
                     maintenance responsibility. 
                   The motion for approval of agenda item 4b carried by the following vote: 
                    In favor: Albro, Felleman, Gregoire (3) 
                  Absent for the vote: Bowman, Creighton 
                       6.    DIVISION, CORPORATE, AND COMMISSION ACTION ITEMS 
                      6a.  Authorization for the Executive Director to (1) design, advertise, and execute a major
                        works construction contract, (2) execute a contract with Honeywell for advanced system
                         features, (3) advertise and execute a contract for the development of flight procedures,
                    and (4) enter into one or more agreements with the Federal Aviation Administration for
                        the performance of flight checks, certification, and other support needed for the Ground
                   Based Augmentation System at Seattle-Tacoma International Airport in the amount of
                         $4,568,000 for a total estimated project cost of $4,588,000 (CIP #C800834). 
                   Request document(s) included a Commission agenda memorandum and presentation slides. 

                       Minutes of September 12, 2017, submitted for review on April 18, 2018, and proposed for approval on April 24, 2018.

               PORT COMMISSION SPECIAL MEETING MINUTES                       Page 6 of 8 
                TUESDAY, SEPTEMBER 12, 2017 
                     Presenter(s): Robert Kikillus, Airport Operations Development Manager, and Ralph Wessels,
                    Capital Project Manager, Aviation Project Management Group. 
                The ground-based augmentation system was described as a more reliable complement to
                    conventional landing systems, which typically rely on radio signals and lighting systems to guide
                      aircraft during landings. Airlines currently using or planning soon to use the newer system include
                    Delta Air Lines, United Airlines, and Southwest Airlines. Alaska Airlines has indicated support for
                      installation of the system at Seattle-Tacoma International Airport. 
                      In response to commissioner questions, Mr. Kikillus confirmed that the technology helps smooth
                       aircraft operations and reduce delays and that it will contribute later to the opportunity to land
                       aircraft  with  steeper  descent  patterns.  He  clarified  that  the  technology  is  fully  certified  for
                     Category II low-visibility approaches and that certification is still being sought to use it for
                      Category III low-visibility approaches. 
                  Commissioners asked about the relationship between this technology and the Federal Aviation
                    Administration's Greener Skies program. Mr. Kikillus explained that the ground-based augmentation
                    system applies to "straight-in" approaches and, although complementary to continuous descent of
                     aircraft on approach, it would not in itself result in any changes to flight paths. Commissioners asked
                      about unintended effects of the technology on alteration of flight paths. 
                     Mr. Kikillus clarified that the authorization amount included some ongoing ownership costs. 
                   The motion for approval of agenda item 6a carried by the following vote: 
                    In favor: Albro, Creighton, Felleman, Gregoire (4) 
                  Absent for the vote: Bowman 
                     6b.  Authorization for the Executive Director to (1) enter into a new seven-year lease with
                    Washington Technology Industry Association (WTIA) in the World Trade Center West
                        Building, which will expand their existing premises; (2) terminate the existing WTIA
                        lease; and (3) terminate the existing lease of the adjacent expansion premises,
                        currently being leased by Astamed, Inc. 
                   Request document(s) included a Commission agenda memorandum, presentation slides, and draft
                    agreement. 
                     Presenter(s): Susie Archuleta, Real Estate Manager, and Michael Shutzler, CEO, Washington
                    Technology Industry Association. 
                   The key terms of the new lease agreement were summarized. 
                   The motion for approval of agenda item 6b carried by the following vote: 
                    In favor: Albro, Creighton, Felleman, Gregoire (4) 
                  Absent for the vote: Bowman 

                       Minutes of September 12, 2017, submitted for review on April 18, 2018, and proposed for approval on April 24, 2018.

               PORT COMMISSION SPECIAL MEETING MINUTES                       Page 7 of 8 
                TUESDAY, SEPTEMBER 12, 2017 
                      6c.  Authorization for the Executive Director to: (1) increase the budget by $3,010,533;
                       (2) complete the design, advertise for bids, and award and execute a major works
                       construction contract; and (3) authorize the use of Port Construction Services and
                      small  works  contracts  to  rehabilitate  the  existing  transportation  building  and
                        potentially construct a new smaller facility for the on-demand operators at the S. 160th 
                        St. Ground Transportation Lot, for the remaining authorization of $4,431,533 and a total
                       authorization of $6,526,533 (CIP #C101107). [subsequently amended] 
                 Request document(s) included a Commission agenda memorandum. Aerial photos of the ground
                     transportation lot site were provided at the meeting and are included here as minutes Exhibit D,
                      which is available for public review. 
                    Presenter(s): Mike Ehl, Director, Airport Operations, and Barry Hennelly, Capital Project Manager,
                   Aviation Project Management. 
                The need for improvements at the 160th Street lot was summarized. Commissioners asked for
                       clarification of project cost increases. Differences in scope between earlier plans and the more
                     extensive current proposal were described. 
                    There was a discussion of the need to provide a ground transportation holding lot given changes in
               how different service models are dispatched. Considerations given to traffic congestion and
                    neighborhood parking issues in the city of SeaTac were noted. 
                  Commissioners commented on the risk of designing and building a solution that might prove costprohibitive
                     for drivers when partnering to share project costs. Mr. Hennelly  suggested considering 
                     authorizing  the  option  described  in  the  agenda  memo  as  Alternative  3  rather  than  the
                    recommended alternative. Interim Executive Director Soike proposed an alternative to proceed with
                       work on the taxi facility and limit authorization on the rideshare facility to initial concept planning. 
              AMENDMENT 
                     Without objection, the action request was amended to read as follows: 
                        Authorization for the Executive Director to (1) increase the budget by $2,500,000;
                        (2) complete the design, advertise for bids, and award and execute a major works
                       construction contract; (3) authorize the use of Port Construction Services and small
                    works contracts to rehabilitate the existing transportation building at the S. 160th St.
                   Ground Transportation Lot; and (4) plan for potential construction of a new smaller
                         facility for on-demand operators for the remaining authorization of $2,231,533 and a total
                        authorization of $4,326,533 (CIP #C101107). [as amended and subsequently revised] 
                     [Clerk's Note: The amounts noted in this amended request were subsequently revised by agenda
                    item 4e on September 26, 2017.] 
                   The motion for approval of agenda item 6c, as amended, carried by the following vote: 
                    In favor: Albro, Creighton, Felleman, Gregoire (4) 
                  Absent for the vote: Bowman 

                       Minutes of September 12, 2017, submitted for review on April 18, 2018, and proposed for approval on April 24, 2018.

               PORT COMMISSION SPECIAL MEETING MINUTES                       Page 8 of 8 
                TUESDAY, SEPTEMBER 12, 2017 
                       7.    STAFF BRIEFINGS 
                      7a.  Airline Signatory Lease and Operating Agreement  Status Update. 
                  Presentation document(s) included a Commission agenda memorandum. 
                     Presenter(s): Lance Lyttle, Managing Director, Aviation, and Borgan Anderson, Director, Aviation
                   Finance & Budget. 
                    The presentation provided background on the signatory lease and operating agreement, or airline
                    lease, at Seattle-Tacoma International Airport and included an update on the status of airline
                    negotiations to date. Failure to implement the agreement on January 1, 2018, would mean either
                  month-to-month extension of the current lease agreement or establishment by resolution of rates
                     and charges for use of airport facilities. Commitment to the use of sustainable aviation fuels by the
                       airlines is a primary issue that needs to be resolved at this time. Commissioners opined on the
                   importance of sustainable aviation fuels in achieving port environmental objectives and discussed
                     strategies to reach agreement on use of such fuels. 
                     7b.  Second Quarter Financial Performance Report. 
                    Presentation document(s) included an agenda memorandum, presentation slides, and report. 
                    In lieu of a spoken presentation, Commissioners received the report and presentation materials on
                     agenda item 7b in written form. 
                       8.    ADDITIONAL NEW BUSINESS 
                 Commissioner Gregoire announced that a position description for a permanent port executive
                    director had been released and that the recruiting team plans to begin interviews by November with
                      the intention of having an executive director in place in January. 
                       9.    RECESSED AND ADJOURNED 
                The meeting was recessed at 3:39 p.m. to an executive session estimated to last 60 minutes to
                   discuss one matter relating to sale or lease of real estate and one matter related to labor
                     negotiations.  Following  the  executive  session,  which  lasted  approximately  85  minutes,  the
                     Commission adjourned at 5:15 p.m. without returning to public session. 

                    Prepared:                                      Attest: 
                    Paul J. White, Commission Clerk                Ryan Calkins, Commission Secretary 
                    Minutes approved: April 24, 2018. 


                       Minutes of September 12, 2017, submitted for review on April 18, 2018, and proposed for approval on April 24, 2018.