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Regular Meeting on Jul 24, 2018 12:00pm

Minutes for the Port Of Seattle Commission meeting, held on Jul 24, 2018 12:00pm

                                                                              P.O. Box 1209 
                                                                Seattle, Washington 98111 
                                                                   www.portseattle.org 
                                                                      206.787.3000 
                                         APPROVED MINUTES 
                                 COMMISSION REGULAR MEETING JULY 24, 2018 
                The Port of Seattle Commission met in a regular meeting Tuesday, July 24, 2018, in the
                      International   Auditorium   at   Seattle-Tacoma   International   Airport,   Seattle,   Washington.
                 Commissioners  Bowman,  Calkins,  Felleman,  Gregoire,  and  Steinbrueck  were  present. 
                    Commissioner Calkins participated by telephone and was present until 2:00 p.m. 
                       1.    CALL to ORDER 
                    Pursuant to Article IV, Section 8, of the commission bylaws, the meeting convened at 11:04 a.m. to
                    conduct an executive session. 
                       2.    EXECUTIVE SESSION pursuant to RCW 42.30.110 
                    The notice posted during the executive session included two matter(s) related to potential litigation
                and legal risk and one matter(s) related to performance of a public employee. The time for
                  reconvening was posted as 12:00 noon, in accordance with commission bylaws and the public
                  meeting notice previously published. Following the executive session, which lasted approximately
                   70 minutes, the public meeting reconvened at 12:14 p.m. Commissioner Gregoire led the flag
                       salute. 
                       3.    APPROVAL of the AGENDA 
                     Without objection, the preliminary agenda was approved without revisions. 
                4. EXECUTIVE DIRECTOR'S REPORT 
                Executive Director Steve Metruck previewed items on the day's agenda and made
                  announcements. 
                OFFICER FOR A DAY 
                    Port of Seattle Police Chief Rod Covey described the Chief-for-a-Day program, which gives
                     children with chronic and life-threatening illnesses an opportunity to join law enforcement and
                       jurisdiction staff as honorary police chief for a day. Joe Savage, age five, and his family were
                    introduced  and  presented  to  the  commission.  Commission  President  Courtney  Gregoire
                    administered Chief Savage's oath of office, which is attached as minutes Exhibit A, and Chief
                     Savage dismissed the port police officers present for the ceremony. 


                               Digital recordings of the meeting proceedings and meeting materials are available online  www.portseattle.org.

              PORT COMMISSION REGULAR MEETING MINUTES                     Page 2 of 6 
                 TUESDAY, JULY 24, 2018 
                       5.    PUBLIC COMMENT 
                     Public comment was received from the following individual(s): 
                             Brandon Carver, Public Works Director, City of Des Moines, in support of the interlocal
                              agreement with the City of Des Moines for frontage improvements (agenda item 6f). 
                             Susan Petersen, Quiet Skies, Federal Way, regarding community impacts of the airport.
                               Ms. Petersen submitted written materials, which are attached as minutes Exhibit B. 
                             Rick Johnson, Quiet Skies Puget Sound, regarding community impacts of the airport. 
                             Dana Hollaway, Quiet Skies Puget Sound, regarding community impacts of the airport. 
                             Debi Wagner, Quiet Skies Coalition, regarding community impacts of the airport. Ms.
                               Wagner submitted written materials, which are attached as minutes Exhibit C. 
                             Earnest  Thompson,  Normandy  Park,  regarding  use  of  a  bullet  train  to  alleviate
                               community impacts of the airport. 
                             Sheila Brush, Sea-Tac Airport Stakeholder Advisory Round Table (StART committee)
                             member, regarding the StART committee's facilitated community engagement process. 
                             J.C. Harris, Des Moines resident, regarding community impacts of the airport. 
                             Michael Prault, Service Employees International Union, regarding Prospect Airport
                                Services labor practices. 
                             Alyi Chane, Service Employees International Union and Prospect Airport Services'
                               employee, regarding Prospect's labor practices. 
                             Alimou  Balde, Prospect Airport Services' employee, regarding Prospect's labor
                                 practices. 
                             Abdulhakim Hashi, SeaTac Center Community Coalition, regarding displacement of
                              businesses at the SeaTac Center. 
                             Staff provided a list of 2018 sustainable airport master plan public outreach events,
                               which is attached as minutes Exhibit D. 
                 Commissioners asked the executive director to respond to public comments related to incorrect
                      airport emissions data and to explore alternative technology options available for collecting and
                      reporting airport noise and flight-path information. 
                       6.    UNANIMOUS CONSENT CALENDAR 
                  [Clerk's Note: Items on the Unanimous Consent Calendar are not individually discussed.
                   Commissioners may remove items for separate discussion and vote when approving the agenda.] 
                      6a.  Approval of the minutes of the regular meeting of March 27, the special meeting of
                         April 10, and the regular meeting of April 24, 2018. 
                     6b.  Authorization for the Executive Director to execute three consulting services indefinite
                        delivery, indefinite quantity contracts for third-party commissioning agent services for
                    a total maximum value of $1,500,000 with a maximum contract period of five years. 
                        There is no funding request associated with this authorization; funding to utilize these
                        contracts will come separately from individual project authorizations. 
                  Request document(s) included an agenda memorandum. 

                       Minutes of July 24, 2018, regular meeting submitted for review September 14, 2018, and proposed for approval September 25, 2018.

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                 TUESDAY, JULY 24, 2018 
                      6c.  Authorization for the Executive Director to execute (1) up to six indefinite delivery,
                          indefinite  quantity  consulting  agreements  for  services  related  to  construction
                   management, with a cumulative total amount not to exceed $14 million; (2) up to two
                          indefinite delivery, indefinite quantity consulting agreements for construction safety
                       services with a cumulative total amount not to exceed $2 million; and (3) up to two
                         utility locating contracts for a total amount not to exceed $1 million. Each contract will
                    have a base contract period of one year and four option years in which the services
                 may be separately authorized. No funding is associated with this request; funding to
                         utilize these contracts will come separately from individual project authorizations. 
                  Request document(s) included an agenda memorandum. 
                     6d.  Authorization for the Executive Director to (1) proceed with the Airport Building
                      Controls System Upgrade project and (2) procure  required software and vendor
                         services for a total capital project cost not to exceed $890,000 (CIP #C801027). 
                   Request document(s) included an abbreviated agenda memorandum. 
                      6e.  Authorization for the Executive Director to execute one professional services indefinite
                         delivery, indefinite quantity contract for vertical conveyance design services for a total
                 maximum value of $5,000,000 with a maximum contract ordering period of five years.
                     There is no funding request associated with this authorization; funding to utilize this
                       contract will come separately from individual project authorizations from the Aviation
                        and Maritime Divisions. 
                  Request document(s) included an agenda memorandum. 
                       6f.   Authorization for the Executive Director to enter into an interlocal agreement with the
                        City of Des Moines for the construction of frontage improvements in front of the Port's
                       proposed Des Moines Creek - West future development. 
                 Request document(s) included an agenda memorandum, presentation slides, and draft interlocal
                   agreement. 
                  6g. Authorization for the Executive Director to sign an amendment to the Port's 1992
                    Purchase and Sale Agreement with Lockheed Martin in order to protect the Port from
                        long-term liability at the Lockheed West Superfund Site near Terminal 5. 
                  Request document(s) included an agenda memorandum and amendment to the purchase and sale
                   agreement. 
                     6h.  Authorization for the Executive Director to enter into an agreement with the Federal
                       Aviation  Administration  for  a  foreign  object  debris  study  at  Seattle-Tacoma
                         International Airport. There is no funding associated with the request. 
                 Request document(s) included an agenda memorandum, intergovernmental agreement, and data
                     collection procedures. 

                       Minutes of July 24, 2018, regular meeting submitted for review September 14, 2018, and proposed for approval September 25, 2018.

              PORT COMMISSION REGULAR MEETING MINUTES                     Page 4 of 6 
                 TUESDAY, JULY 24, 2018 
                       6i.   Authorization for the Executive Director to enter into an interlocal agreement with
                       Seattle Colleges Cable Television (SCCtv) for commission meeting services, including
                      video streaming commission meetings, archiving commission meeting video, and 
                       creating a web library of commission documents, and providing editorial video
                        services. The authorization is for up to a total of $1,200,000 for five years. Annual
                    expenses for commission meetings are anticipated at a maximum of $175,080 a year,
                      and annual expenses for editorial video services are estimated at a maximum of
                         $32,500 a year. 
                 Request document(s) included an agenda memorandum, presentation slides, and draft interlocal
                   agreement. 
                       6j.   Authorization for the Executive Director to advertise and award contracts in the amount
                        of $2,040,000 for the provision of portable restroom services primarily at ground
                        transportation locations at Seattle-Tacoma International Airport. This contract will be
                        for one year with two one-year options. 
                  Request document(s) included an agenda memorandum. 
                    The motion for approval of consent items 6a, 6b, 6c, 6d, 6e, 6f, 6g, 6h, 6i, and 6j carried by
                    the following vote: 
                   In favor: Bowman, Felleman, Gregoire, Steinbrueck (4) 
                    Absent for the vote: Calkins 
                     Commissioner Calkins later voiced his support for all of the items listed on the consent agenda. 
                       7.    SPECIAL ORDERS of BUSINESS 
                      7a.  Airport Minority Advisory Council 2018 Annual Conference in Seattle. 
                   Presentation document(s) included an agenda memorandum and presentation slides. A brief video
                     presentation is available upon request. 
                     Presenter(s): Luis Navarro, Director, Office of Social Responsibility, and Dawn Hunter, Senior
                     Manager, Airport Dining and Retail. 
                    Mr. Navarro described the Airport Minority Advisory Council 34th Annual Airport Business Diversity
                     Conference "Inspiring Possibilities"held August 21-25. T he annual event is a diversity-focused
                     aviation industry conference that serves as a hub for education, advocacy, and networking
                    opportunities that promote business opportunities, career development, and diversity and inclusion
                      in airports. The Port of Seattle was the host for the conference this year. 
                       8.    AUTHORIZATIONS and FINAL ACTIONS 
                      8a.  Extension of training and public awareness campaign deadlines for completion of
                       actions identified in the January 9 human  trafficking motion (Motion 2018-01) to
                       December 31, 2018. 

                       Minutes of July 24, 2018, regular meeting submitted for review September 14, 2018, and proposed for approval September 25, 2018.

              PORT COMMISSION REGULAR MEETING MINUTES                     Page 5 of 6 
                 TUESDAY, JULY 24, 2018 
                 Request document(s) included an agenda memorandum, presentation slides, copy of Motion
                      2018-01, and draft trafficking strategy. 
                     Presenter(s): Eric Schinfeld, Senior Manager, Federal and International Government Relations,
                    and Chad Aldridge, Veterans Fellow. 
                   The background of the human trafficking strategy motion from January 2018 was summarized and
                   Mr. Schinfeld explained the need for a time extension to further engage with community and
                     business partners. Efforts in support of policy development since January were described. 
                   The motion for approval of agenda item 8a carried by the following vote: 
                   In favor: Bowman, Felleman, Gregoire, Steinbrueck (4) 
                    Absent for the vote: Calkins 
                    Commissioner Calkins later voiced his support for agenda item 8a. 
                    Commissioner Calkins was present until 2:00 p.m. 
                     8b.  Approval of a scope of work for the airline-port committee formed by execution of a
                       memorandum of understanding to develop a strategic plan to reduce carbon emissions
                   and air pollutants, primarily through the use of sustainable aviation fuel. Commission 
                     approval of the committee's scope of work is required as a condition of the
                 memorandum of understanding attached as an exhibit to the current signatory lease
                       and operating agreement. 
                 Request document(s) included an agenda memorandum, presentation slides, memorandum of
                     understanding, and sustainable aviation fuel strategic plan. 
                     Presenter(s): Elizabeth Leavitt, Senior Director, Environment and Sustainability; Stephanie Meyn,
                   Senior Environmental Program Manager, Aviation; and Eric ffitch, State Government Relations
                  Manager. 
                     Staff summarized the background for sustainable aviation fuel provisions in the current airline lease
                    (signatory lease and operating agreement) and the strategic considerations for developing a viable
                     model for a broad sustainable fuel market. 
                 Commissioners inquired about the potential duration of a port subsidy to deliver sustainable fuel 
                    and related market dynamics. Commissioners asked about how "sustainable" fuel would be defined
                       in the context of sustainable aviation fuel and asked that opportunities and barriers, including
                      possible regulatory barriers, be identified in the planning and that fuel sourcing be included. 
                   Legislative considerations were discussed and "co-benefits" of sustainable aviation fuel were
                   described as benefits in addition to health and environmental gains, including local economic
                      benefits.  Staff  emphasized  that  the  Federal  Aviation  Administration  has  a  clear  position  in
                   opposition to airports' providing fuel for airlines. Commissioners commented on provision of

                       Minutes of July 24, 2018, regular meeting submitted for review September 14, 2018, and proposed for approval September 25, 2018.

              PORT COMMISSION REGULAR MEETING MINUTES                     Page 6 of 6 
                 TUESDAY, JULY 24, 2018 
                    sustainable fuel infrastructure, relationships with industry partners and community members, and
                      the proper role of the port in delivery of sustainable fuel. 
                   The motion for approval of agenda item 8b carried by the following vote: 
                   In favor: Bowman, Felleman, Gregoire, Steinbrueck (4) 
                    Absent for the vote: Calkins 
                       9.    PRESENTATIONS, REPORTS, and STAFF BRIEFINGS 
                      9a.  2019 Economic Development Business Plan and Budget Development. 
                   Presentation document(s) included an agenda memorandum and presentation slides. 
                     Presenter(s): Dave McFadden, Managing Director, Economic Development Division, and Kelly
                    Zupan, Director, Maritime Finance and Budget. 
                   Mr. McFadden described the status of industry trends affecting the Economic Development
                    Division, including tenant occupancy, workforce development pressures, and tourism promotion. 
                 Commissioners emphasized the need for strategies to enable the  port to facilitate industry
                    innovation in the maritime sector. They commented on the importance of engaging proactively in
                  development trends in the Interbay area. Commissioners noted the need to improve relationshipbuilding
                   between general contractors and smaller women- and minority-owned subcontractors and
                     asked for an update on the status of implementing the Diversity in Contracting policy directive. 
                    Commissioners asked for clarification on improvements at the Bell Harbor International Conference
                    and Events Center and performance of the facility. Commissioners discussed return on investment
                    within the Economic Development Division budget and allocation of corporate costs. 
                      10.  QUESTIONS on REFERRAL to COMMITTEE  None. 
                      11.  ADJOURNMENT 
                    There was no further business, and the meeting adjourned at 3:40 p.m. 

                   Prepared:                                      Attest: 
                    Paul J. White, Commission Clerk                Ryan Calkins, Commission Secretary 
                   Minutes approved: September 25, 2018. 



                       Minutes of July 24, 2018, regular meeting submitted for review September 14, 2018, and proposed for approval September 25, 2018.