Agenda
REVISED COMMISSION SPECIAL MEETING AGENDA Port of Seattle Port of Seattle Commission Commission Chambers P69, 2711 Alaskan Way Bill Bryant Seattle, WA 98111 John Creighton Patricia Davis SPECIAL MEETING REVISED DECEMBER 11, 2009 Lloyd Hara Item 6a, corrected memo; Added Items 6i and 6j Gael Tarleton Date: December 15, 2009 Please note convening date. Chief Executive Officer ORDER OF BUSINESS Tay Yoshitani 12:00 p.m. 1. Call to Order Recess to: Web site: 2. Executive Session, if necessary* www.portseattle.org 1:00 p.m. Call to Order or reconvene to Open Public Session E-mail: 3. Approval of Minutes Commission-records 4. Special Order of Business @portseattle.org 5. Unanimous Consent Calendar** 6. Division, Corporate and Commission Action Items Port Commission 7. Staff Briefings (206) 728-3034 8. New Business Meeting and Agenda 9. Policy Roundtables Information 10. Adjournment (206) 728-3222 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE Port of Seattle: Creating Economic 2. EXECUTIVE SESSION* - Pursuant to RCW 42.30.110, if necessary. Vitality Here 3. APPROVAL OF MINUTES Business Strategies Approval of minutes for the Special meetings of October 20 and 27, 2009; the Regular meeting of for 2003-2007: November 3, 2009. Ensure Airport and Seaport Vitality 4. SPECIAL ORDER OF BUSINESS Develop New Business and Economic a. Presentation. Opportunities for the b. Presentation. Region and the Port Enhance Public 5. UNANIMOUS CONSENT CALENDAR** Understanding and Support of the Port's Notice: There will be no separate discussion of Consent Calendar items as they are considered Role in the Region routine by the Port of Seattle Commission and will be adopted by one motion. If a Commissioner or Be a Catalyst for a member of the public requests discussion on a particular item, that item will be removed from the Regional Transportation Consent Calendar and considered separately Solutions Be a Leader in a. Approval of outstanding Claims and Obligations for the period of November 1 through November 30, Transportation Security 2009 in the amount of $45,406,334.30. (memo enclosed) Exhibit Environmental * An Executive Session may be held at any time after the convening time, if necessary. Stewardship through ** Unless otherwise requested by a Port Commissioner, all items under the Unanimous Consent Calendar will be considered as a our Actions single item. Be a High Performance *** Cellular telephones and pagers should be off or on vibrate mode during the Public Session. Organization AGENDA - Port Commission Special Meeting, December 15, 2009 Page 2 5. UNANIMOUS CONSENT CALENDAR Continued b. Authorization for the Chief Executive Officer to waive the requirement for Port suppliers to provide equal benefits to domestic partners or legally domiciled members of household, as identified in Port of Seattle Resolution No. 3549, as amended, for a single purchase of fishing net materials from Seattle Marine and Fishing Supply Company and authorization of immediate payment of outstanding obligation of $34,823.15. (memo enclosed) c. Authorization for the Chief Executive Officer to execute Change Order 001 for the Terminal 115, Berth 1 Modifications Project for the not to exceed net amount of $162,000. (Since the absolute value of this Change Order exceeds $300,000, Resolution No. 3605 requires Commission approval.) (memo enclosed) d. Authorization for the Chief Executive Officer to execute a professional services contract for consultant services ranging from approximately $500,000 to $700,000 to support negotiation and implementation of a Washington State Department of Ecology Agreed Order for the remediation actions at Terminal 91. The source of the funding is the Tax Levy and Environmental Reserves. (memo enclosed) e. Authorization for the Chief Executive Officer to execute a Collective Bargaining Agreement between the Port of Seattle and the International Brotherhood of Teamsters Local Union No. 174, representing Truck Drivers. (memo, Cover Sheet and Mutual Agreement enclosed) f. Authorization for the Chief Executive Officer to exercise options and otherwise proceed with existing goods and purchased services agreements needing renewal prior to January 31, 2010, a total of 6 contracts. (memo enclosed) g. Authorization for the Chief Executive Officer to issue a no cost Change Order #193 for the South 160th Street Loop Ramp/NER Phase I to add the additional time required (464 days) to complete the job. Contract MC-0313556. (memo enclosed) 6. DIVISION, CORPORATE AND COMMISSION ACTION ITEMS a. Commission determination that: 1) a competitive solicitation process is not appropriate or cost effective, thereby exempting the two Port Jobs contracts for 2010 from the requirements of RCW 53.19.020(5), and 2) authorization for the Chief Executive Officer to enter into two one-year contracts with Port Jobs valued at an estimated $607,000. (Corrected memo enclosed) b. Commission approval of the revised Port of Seattle Art Program Policy and Guidelines and a review of Art Projects in 2009. (memo, attachments and PowerPoint enclosed) c. Approval of the Letter of Intent authorizing the Chief Executive Officer to execute final lease amendments for lease agreements 131, 594,842 and 1428 at Terminal 91 with CityIce Cold Storage Company and with Seafreeze Acquisition LLC for lease agreement 1532 at terminal 115. (memo and Letter of Intent enclosed) d. Authorization for the Chief Executive Officer to spend up to $1,000,000 under the existing authorized budget for the Terminal 30/91 Program, CIP No. C800085, for the preliminary design, final design, permitting and construction phases of the final work scope. No additional funding is requested. (memo and PowerPoint enclosed) e. Authorization for the Chief Executive Officer to approve funding and proceed with permitting, project management, in-house design and prepare construction documents for the Terminal 91 Roadway Pavement Project in the amount of $88,000, for a total authorization to date of $138,000. The total cost of the project is estimated to be $570,000. (memo enclosed) f. Authorization for the Chief Executive Officer to approve the design and construction of Water and Sewer Meter Upgrades in the amount of $373,000. (memo enclosed) g. Authorization for the Chief Executive Officer to execute an amendment to extend the license agreement for the Wireless Communication Access System with New Cingular Wireless PCS, LLC, formerly AT&T Mobility, for cellular communication service at Seattle-Tacoma International Airport. (memo, amendment and License Agreement enclosed) Continued on next page AGENDA - Port Commission Special Meeting, December 15, 2009 Page 3 6. DIVISION, CORPORATE AND COMMISSION ACTION ITEMS Continued h. Authorization for the Chief Executive Officer to execute a construction contract for the Off-Site Roadway Improvement project, as part of the Rental Car Facility program at Seattle-Tacoma International Airport, in the amount of $16,334,400, bringing the total Rental Car Facility program authorization to $390,705,746; and to enter into contracts currently estimated at $17,534,400 for the construction of this project incorporating the Washington State Department of Transportation's bridge seismic improvements. (memo and map enclosed) i. Authorization for the Chief Executive Officer to award Puget Sound Dispatch, Inc. dba Yellow Taxicab Association, the contract for On- Demand Taxi Services, effective September 1, 2010 through August 31, 2015. (memo, scoring sheet, letters and Request for Proposal enclosed) j. Seattle Port Commission motion regarding On-Demand Taxi Services from Seattle-Tacoma International Airport. (motion enclosed) 7. STAFF BRIEFINGS a. Eastside Rail Corridor Briefing. (memo and PowerPoint enclosed) 8. NEW BUSINESS 9. POLICY ROUNDTABLE None. 10. ADJOURNMENT PUBLIC TESTIMONY PROCEDURES 1. Any person wishing to speak at a Port Commission meeting must register on a sign-up sheet and identify the specific agenda item to which he/she will speak before the agenda item commences. 2. The Commission does not generally take public testimony for non-action agenda items such as "Staff Briefings" or Work Session presentations, but may do so at the discretion of the Commission Chair. 3. An individual may testify on an agenda item for up to three minutes. Organization representatives may testify for up to five minutes. 4. Any person wishing to speak on a topic not appearing on an agenda may sign up to speak under "New Business". All testimony provided under "New Business" is limited to three minutes. 5. In the interests of time, the Commission Chair may limit the number of persons speaking on any topic or may limit testimony to those having new information or material to present. 6. The Commission Chair may alter the time allotments for testimony to ensure that more speakers have an opportunity to be heard. 7. The identity of each testifier will be noted in the meeting minutes. An individual or organization representative may have the text of his/her remarks appended to the Commission minutes by submitting a written text at, or before, the meeting. The appended written text will be preserved permanently. 8. A digital audio recording of the public testimony is on file in Port offices. Digital audio recordings are retained in Port offices for six years and then transferred to State Archives. A charge is assessed for duplication or transcription. 9. The Commission does not engage in discussion or debate with testifiers during commission meetings. Questions and requests for information or documents may be addressed to Port staff or to individual Commissioners outside of Commission meetings. (Revised September 14, 2007)
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