Minutes
Commissioners Tay Yoshitani Chief Executive Officer Bill Bryant Chair and President John Creighton P.O. Box 1209 Patricia Davis Seattle, Washington 98111 Lloyd Hara www. portseattle.org Gael Tarleton 206.787.3000 An audio of the meeting proceedings and meeting materials are available on the Port of Seattle web site - http://www.portseattle.org/about/organization/commission/commission.shtml (The approximate point in the audio recording for the specific item is identified by minutes and seconds; example: 01:30.) ( Please note that the audio for the December 15 meeting is done in two parts) APPROVED MINUTES COMMISSION SPECIAL MEETING DECEMBER 15, 2009 The Port of Seattle Commission met in a special meeting at 1:00 p.m., Tuesday, December 15, 2009 in the Commission Chambers at Pier 69, 2711 Alaskan Way, Seattle, WA. Commissioners Bryant, Creighton, Davis, Hara and Tarleton were present. 1. CALL TO ORDER The special meeting was called to order at 1:14 p.m. by Bill Bryant, Chair and President. 2. EXECUTIVE SESSION pursuant to RCW 42.30.110 None. PLEDGE OF ALLEGIANCE 3. APPROVAL OF MINUTES (00:00:57 Audio, Part 1) Minutes for the special meetings of October 20 and October 27, 2009 and the regular meeting of November 3, 2009. Commissioner Tarleton stated her desire to see the October 20 minutes revised to clarify that she did not want to see what happened with a $67 million tax levy (that she did not in fact want that to happen), rather she wanted to understand the consequences for the subsequent years 2-5 on the Capital Plan of Finance should that that amount be adopted. It was so noted and the minutes were revised. December 15 SM Min PORT COMMISSION MINUTES OF THE SPECIAL MEETING TUESDAY, DECEMBER 15, 2009 P. 2 Motion for approval of the minutes, with October 20, as amended Davis Second Tarleton Motion carried by the following vote: In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5) 4. SPECIAL ORDER OF BUSINESS a. Presentations honoring service of outgoing Commissioners Davis and Hara. Commissioner Bryant reviewed a history of projects at the Port which have been completed during the tenure of the two Commissioners and acknowledged their service to the Port. In recognition of their service, framed photos of both the Airport and Seaport were presented to Commissioners Davis and Hara. Commissioner Davis was also presented with a model of a container ship and Commissioner Hara was presented with a model of an Alaska Airlines aircraft. 5. (00:08:47 Audio, part 1) UNANIMOUS CONSENT CALENDAR a. Authorization to pay the outstanding Claims and Obligations for the period of November 1 through November 30, 2009 in the amount of $45,406,334.30 b. Authorization for the Chief Executive Officer to waive the requirement for Port suppliers to provide equal benefits to domestic partners or legally domiciled members of household, as identified in Port of Seattle Resolution No. 3549, as amended, for a single purchase of fishing net materials from Seattle Marine and Fishing Supply Company and authorization of immediate payment of outstanding obligation of $34,823.15. Request document: Commission agenda memorandum dated November 25, 2009 from Stephanie Jones Stebbins, Senior Manager, Seaport Environmental Programs and Ralph Graves, Managing Director, Capital Development Program c. Authorization for the Chief Executive Officer to execute Change Order 001 for the Terminal 115, Berth 1 Modifications Project for the not-to-exceed net amount of $188,000. (Since the absolute value of this Change Order exceeds $300,000, Resolution No. 3605, as amended, requires Commission approval) Request document: Commission agenda memorandum dated December 8, 2009 from Ralph Graves, Managing Director, Capital Development Division d. Authorization for the Chief Executive Officer to execute a professional services contract for consultant services ranging from approximately $500,000 to $700,000 to support negotiation and implementation of a Washington State Dec 15 SM Min PORT COMMISSION MINUTES OF THE SPECIAL MEETING TUESDAY, DECEMBER 15, 2009 P. 3 Department of Ecology Agreed Order for the remediation actions at Terminal 91. The source of funding is the Tax Levy and Environmental Reserves. Request document: Commission agenda memorandum dated November 19, 2009 from Stephanie Jones Stebbins, Senior Manager, Seaport Environmental Programs; Kathy Bahnick, Manager, Seaport Environmental Programs; and Fred Chou, Capital Project Manager e. Authorization for the Chief Executive Officer to execute a Collective Bargaining Agreement between the Port of Seattle and the International Brotherhood of Teamsters Local Union No. 174, representing Truck Drivers Request document: Commission agenda memorandum dated November 13, 2009 from Lisa Hornfeck, Labor Relations Manager. Also provided was a copy of the Agreement f. Authorization for the Chief Executive Officer to exercise options and otherwise proceed with existing goods and purchased services agreements needing renewal prior to January 31, 2010, a total of six contracts. Request document: Commission agenda memorandum dated December 9, 2009 from Ralph Graves, Managing Director, Capital Development and Tim Jayne, Senior Manager, Procurement Services g. Authorization for the Chief Executive Officer to issue a no cost Change Order #193 for the South 160th Street Loop Ramp/NER Phase I to add the additional time required (464 days) to complete the job. Contract MC-0313556. Request document: Commission agenda memorandum dated December 8, 2009 from Ralph Graves, Managing Director, Capital Development Division Motion for approval of Consent Calendar Items 5a-5g Davis Second Tarleton Motion carried by the following vote: In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5) 6. DIVISION, CORPORATE AND COMMISSION ACTION ITEMS a. (00:09:40 Audio, Part 1) Commission determination that: 1) a competitive solicitation process is not appropriate or cost effective, thereby exempting the two Port Jobs contracts for 2010 from the requirements of RCW 53.19.020(5), and 2) authorization for the Chief Executive Officer to enter into two one-year contracts with Port Jobs valued at an estimated $607,000. Dec 15 SM Min PORT COMMISSION MINUTES OF THE SPECIAL MEETING TUESDAY, DECEMBER 15, 2009 P. 4 Request document: Commission agenda memorandum dated December 9, 2009 from Ralph Graves, Managing Director, Capital Development and Elaine Ko, Director, Office of Social Responsibility Presenters: Ms. Ko and Lilyian Caswell-Isley, Manager, Office of Social Responsibility Ms. Ko provided a breakdown of the dollar amounts of the contracts which were being proposed for authorization, noting that it was the same amount which had been authorized the previous two years. She summarized specific services provided by Airport Jobs, which include outreach and direct employment services to match job seekers and Airport employers at a centralized location at the Airport; training instruction on airport functions, operations, and safety. She noted that the center serves between seven and ten thousand visitors annually. Regarding the Port Jobs contract provides administrative support for a variety of education outreach training programs regarding port-specific industries and issues. She also noted that the Apprenticeship Opportunities Project (AOP) provides support services to aspiring low-income pre-apprentices and placement to apprenticeship programs. Ms. Ko stated that the request for exemption from competitive requirements of state law is for the period of calendar year 2010 and noted that following review, there is reasonable basis for approval of this exemption as appropriate or cost effective. Reasons cited for the basis of this request included: The Commission's commitment to continuing support of workforce development and job creation as a core mission of the Port The Commission's desire for full review of effectiveness and relevance of the entire workforce development program in light of current economic conditions The Commission's preference not to disrupt current programs until a complete programmatic review is completed, which will be done in 2010 Commissioner Creighton suggested it might be good to go the state Legislature for clarification of some of the issues around the contracting. Regarding the fact that there are two separate contracts being proposed for authorization, Ms. Ko clarified to Commissioner Creighton that today's request was only for the year 2010 and any further renewal would need to come back to the Commission. Motion for approval of Item 6a Hara Second- Davis Public comment regarding Item 6a was received from the following individuals: Nancy Mason, IBEW 46 and President Port Jobs Board of Directors. Ms. Mason stated her belief that the need for Port Jobs is even more critical today than when it was created, and noted that the program as become a national model. Dec 15 SM Min PORT COMMISSION MINUTES OF THE SPECIAL MEETING TUESDAY, DECEMBER 15, 2009 P. 5 Mengstab Tzegai, citizen. Mr. Tzegai noted that is work is in the area of referring people for employment and stated that he sends many people to Airport Jobs in order to obtain necessary training that is provided by them. Saif Azeez, Aramark. Mr. Azeez spoke about the interview skills he was taught and other training received from Airport Jobs, which helped him gain employment. Margitu Argo, Neighborhood House, Airport Jobs. Ms. Argo stated that she is responsible for helping non-English speaking people obtain employment, and commented on training that is provided by Airport Jobs. She noted that assistance is also provided in the areas of transportation and child care. Mark Okazaki, Director, Neighborhood House. Mr. Okazaki spoke in support of Port Jobs and the programs they offer. Dan Bent, Manager, Filo Foods and BF Foods at STIA. Mr. Bent spoke in support of Airport Jobs. He stated that he is an instructor of a leadership class at Airport Jobs and also has the support of Airport Jobs when his businesses need employees. Jack Moffitt, COO, Pacific Associates, a career development firm. Mr. Moffitt noted that Port Jobs is helpful in filling in employment service gaps, and stated that they do not replicate services done by King County, but are a unique program. Paige Miller, former Port Commissioner. Ms. Miller spoke about the history of Port Jobs and urged the Commission for continuing support of the program. Tawny Sayers, Apprenticeship coordinator, Northwest Laborers. Ms. Sayers stated that she works with Port Jobs and their financial tools for the trade. She noted that she has personally benefitted from their program in the past, and said that she frequently directs people to the AOP for assistance. Veranique Lewis, Labor apprentice with Local 440. Ms. Lewis stated that the support of the AOP program helped make it possible for her to participate. Lisa Telford, Job developer for Apprenticeship Opportunities Project (AOP). Ms Telford spoke in support of Port Jobs, noting that she wants to be able to continue helping people. Johanna Chestnutt, Executive Director, ANEW (Apprenticeships and Non- traditional Employment for Women). Ms. Chestnutt spoke in support of the Port Jobs programs noting how the programs work together to provide seamless support for those seeking to participate in apprenticeship programs. Marie Louise Kayinamura, citizen. Ms. Kayinamura spike in support of ANEW, stating that she had come to the United States seven years ago as a refugee and noted that the ANEW program was helpful in providing assistance to her with training and support for finding employment. Mina Amin, Program Director, South King County Employment Services, YWCA. Written comments from Ms. Amin dated December 14, 2009 were received and are, by reference, made a part of these minutes, are marked Exhibit 'A'; and are on file in Port offices. Dec 15 SM Min PORT COMMISSION MINUTES OF THE SPECIAL MEETING TUESDAY, DECEMBER 15, 2009 P. 6 Commissioner Creighton again raised the possibility of going to the state Legislature regarding programs such as Port Jobs. CEO Yoshitani responded that as the Commission appeared to be supportive of the program, he would like to draft a proposal for legislative change, specifically addressing the twenty-cent issue, which would hopefully receive a great deal of support. He noted that this would be part of the Legislative agenda which would be presented to the Commission in the near future. Commissioner Davis commented on the importance of understanding the definition of pre-apprenticeship training and whether or not that really means that jobs are generated for the Port, and reiterated her belief that the Commission believes that to be true. Commissioner Davis also stated that if there is an RFP (Request for Proposals) following this year's contracts, perhaps public comments made today should be reviewed by staff in preparing the RFP. Commissioner Davis also noted that it is important to have a statement from the Commission as to why the request for an exemption to the competitive process is appropriate at this time. She stated her belief that this exemption should occur because she thinks the Commission believes that the entire workforce development program should be reviewed for effectiveness and relevance, but they do not wish to disrupt the program this year. Motion carried by the following vote: In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5) The agenda was returned to an additional Special Order of Business as follows: 4. (00:54:23 Audio, Part 1) SPECIAL ORDER OF BUSINESS b. Presentation of Patricia Davis Women's Leadership Award CEO Yoshitani commented on the creation of an award as a result of a grass roots effort, and which would be brought forward by participants of the Port's Women's Initiative. This award would be presented this year in honor women soon to depart the Port who have been pioneers and role models for many people within the organization. The award created is known as the 'Patricia Davis Leader Award.' He stated that the first recipients of the award are Linda Strout, Deputy CEO and Rosalee Walz, Director, Human Resources and Development. Prior to presenting the award, participants of the Women's Initiative read aloud the Initiative legacy statement in honor of Commissioner Davis, Ms. Strout, and Ms. Walz. The agenda was returned to Item 6b as follows: 6. DIVISION, CORPORATE AND COMMISSION ACTION ITEMS Dec 15 SM Min PORT COMMISSION MINUTES OF THE SPECIAL MEETING TUESDAY, DECEMBER 15, 2009 P. 7 b (01:02:41 Audio, Part 1) Commission approval of the revised Port of Seattle Art Program Guidelines and a review of Art Projects in 2009 Request/presentation documents: Commission agenda memoranda dated December 9, 2009 from Keith Gillin, Aviation Architectural Manager and Colleen McPoland, Aviation Art Program Manager. Also provided was a copy of the revised Art Program Policy and Guidelines and a computer slide presentation. Presenters: Mr. Gillin, Ms. McPoland and Laura Haddad and Tom Drugan, artists Mr. Gillin commented on art projects currently in progress, noting that significant progress has been made during 2009 on four public art projects, stating that all are associated with major capital projects as part of the Port's percent-for-art program. Those include the projects at the Seaport Division's Smith Cove Cruise Ship Terminal, and at the Airport, the North Expressway's Emerald City installation, as well as two projects for the Rental Car Facility, the helix vehicular ramps and a parking screen wall. Ms. McPoland and Ms. Hadad provided more in-depth information on the projects referred to by Mr. Gillin and also provided within their slide presentation artist renderings of the projects. Ms. McPoland then reviewed the revisions proposed to the Art Program Guidelines, which further clarify the guidelines in the interest of transparency of the Program. The revisions included language changes to the following areas: 1. Art Pool 2. Procurement Policy for Artwork 3. Artist Selection Processes 4. Art Oversight Committee Membership Commissioner Tarleton raised the question of whether or not the Commissioner needed to direct the CEO to develop a separate procurement policy for art procurements. Mr. Yoshitani stated that staff would be happy to develop a set of guidelines to recommend which would then be added to the delegation of authority for 2010. Motion for approval of Item 6b Davis Second Tarleton Motion carried by the following vote: In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5) c. (01:25:35) Approval of the Letter of Intent (LOI) authorizing the Chief Executive Officer to execute final lease amendments for lease agreements 131, Dec 15 SM Min PORT COMMISSION MINUTES OF THE SPECIAL MEETING TUESDAY, DECEMBER 15, 2009 P. 8 594, 842, and 1481 at Terminal 91 with CityIce Cold Storage Company and with Seafreeze Acquisition LLC for lease agreement 1532 at Terminal 115. Request document: Commission agenda memorandum dated December 8, 2009 from Phil Lutes, Deputy Managing Director, Seaport and Michael McLaughlin, Senior Manager, Cruise and Industrial Properties. Also included was a copy of the LOI. Presenters: Mr. Lutes and Mr. McLaughlin Mr. Lutes commented that CityIce Cold Storage Company had decided to sell its business to Bay Grove Capital, which purchased SeaFreeze last year. He stated that Bay Grove has requested an extension of lease terms, and as a result, the Port has negotiated other benefits as a result of their request. The three main benefits which were negotiated were: Immediate increase in all lease rates A clean-up of lease language Obtained a longer term lease commitment Mr. McLaughlin reviewed key elements of the five leases which are to be amended. Motion for approval of Item 6c Creighton Second: Hara Public comment regarding Item 6c was received from the following individual: Jack Rosling, CityIce Cold Storage. Mr. Rosling spoke about the good partnership he has had with the Port. Kevin Marchetti, Seafreeze Cold Storage. Mr. Marchetti Motion carried by the following vote: In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5) Items 6i and 6j were advanced on the agenda as follows: i. (01:42:01 Audio, Part 1) Authorization for the Chief Executive Officer to award the contract for On-Demand Taxi Services, effective September 1, 2010 through August 31, 2015. Request document: Commission agenda memorandum dated December 10, 2009 from Michael Ehl, Director, Airport Operations. Also provided were copies of the Request for Proposals (RFP); the scoring sheet with evaluation criteria, and letters to the respondents to the RFP. Presenters: Mr. Ehl and Paul Grace, Senior Manager, Airport Operations - Landside Dec 15 SM Min PORT COMMISSION MINUTES OF THE SPECIAL MEETING TUESDAY, DECEMBER 15, 2009 P. 9 Mr. Ehl reviewed the objectives of the RFP process for the on-demand contract, which were: Maintain safe, efficient service with maximum five-minute wait times Operate an environmentally superior fleet and reduce deadheading Provide economic benefit to taxi associations, operators, drivers and the Port Standardize taxi rules and regulations within the Region to the greatest extent possible Mr. Grace reviewed background of how the RFP was put together, and stated that there really was no model to use since this was the first time this contract had been bid competitively. He noted the staff had looked at the taxi industry at other airports and had also met with local stakeholder groups including the city and county licensing departments, the Deputy Mayor of Seattle, and taxi industry representatives. He also mentioned meetings which were held with representatives of all of the taxi associations, with representatives of the owner associations, and with representatives of the driver associations. Mr. Grace reviewed the five criteria which were used and described in the RFP as follows: Business, Customer Service, Operations Plan Revenue to the Port Deadhead Reduction Financial Stability Experience, Qualifications, References He then reviewed the scoring results for the proposals of each of the six respondents to the RFP. He also spoke about the importance of a transition period between the award of the new contract and the expiration of the current contract. Responding to comments from Commissioner Creighton about deadheading issues, Mr. Grace stated that it is the City and the County that are the regulatory bodies responsible for dealing with these issues. He noted that in the Port's plan is to work with those agencies in obtaining an overall taxi regulation to avoid multiple regulations, but noted that ultimately it will be up to the City Council and the County Council. Motion for approval of Item 6i Creighton Second Tarleton Public comment regarding Item 6i was received from the following individuals: Bruce Carter, citizen. Mr. Carter recommended waiting to vote on this issue until after the first of the new year when the newly-elected Commissioners could Dec 15 SM Min PORT COMMISSION MINUTES OF THE SPECIAL MEETING TUESDAY, DECEMBER 15, 2009 P. 10 participate. Mr. Carter also provided a written comments, a copy of which is, by reference, made a part of these minutes; is marked Exhibit 'B'; and is on file in Port offices. Patricia Stephens, STITA. Ms. Stephens commented on her service at the Airport going back to 1979, noting that she had been with STITA for the past 20 years. John Ruhl, Attorney, representing STITA. Mr. Ruhl spoke on behalf of STITA with the authorization of Kanwaljit Dhaliwal, president STITA Board of Directors. He suggested that the Commission return the RFP to Port staff to be rewritten to comply with the Port's longstanding core principles and values. Kanwalijit Dhaliwal, STITA. Mr. Dhaliwal submitted written comments dated December 14, 2009, a copy of which is, by reference, made a part of these minutes; is marked Exhibit 'C'; and is on file in Port offices. Chester Gul, STITA driver. Mr. Gul commented on STITA's excellent customer service at the Airport and noted his disappointment that STITA may lose the contract. Kulwant Sandhu, STITA. Mr. Sandhu stated his belief that Commissioners have been provided with misinformation by Port staff regarding the taxi contract. Bashi Hassan, Seattle King County Taxi Drivers' Association. Mr. Hassan stated his appreciation of work done by Port staff and noted his belief that STITA has had a monopoly at the Airport. Gurcharan Dhaliwal, Farwest Taxi. Mr. Dhaliwal stated his belief that 210 cabs cannot control deadheading. Chris VanDyk, Yellow Taxi Association. Mr. VanDyk stated his appreciation of the Port's decision of the contract award and noted that Yellow cab welcomes the opportunity for collaborative effort. Jesse Buttar, STITA. Mr. Buttar commented on the low number of customer complaints regarding STITA's service as well as their good customer service. Nirmal Pannu, STITA. Harpreet Bassi, STITA. Mr. Bassi stated his belief that the RFP process was flawed and should be reconsidered. Ike Jouhal, STITA. Mr. Jouhal stated that STITA has already done what Yellow Cab states they will do. Mohammad Hashemiolia, STITA. Mr. Hashemiolia spoke about his history with STITA. Paul Dharwi, STITA. Mr. Dharwi voiced his concern about STITA employees losing their jobs. Satwinder Sandhu, STITA. Mr. Sandhu asked the Commission to consider the people who will be affected by their decision. Sucha Randhawa, STITA. Mr. Randhawa noted that STITA has always been responsive to the Port's requests and stated that now the drivers will have nowhere to go. Jennifer Singh. Ms. Singh expressed her thoughts that STITA is being perceived as a lesser company. Alex Singh. Mr. Singh stated his belief that the system is flawed and there should be a reconsideration of the Port's decision. Dec 15 SM Min PORT COMMISSION MINUTES OF THE SPECIAL MEETING TUESDAY, DECEMBER 15, 2009 P. 11 Karan Gill. Mr. Gill voiced his concern of the decision as his family relies on STITA incomes and stated that the decision will have a profound impact on families and should be reviewed further. Muussei Aldifitah, Taxi driver. Frank Zoldi Jr, STITA cab owner. Mr. Zoldi commented on STITA's experience and suggested that the Port reconsider their decision. Gloria Ulit, STITA. Ms. Ulit voiced her protest over the Port's decision to replace STITA with another company. JP Athwal. Mr. Althwal commented on STITA as family. Admal Keddy, STITA. Mr. Keddy stated his belief that the evaluation process for the Port's decision was done wrong. Kanwarjit Bassi, STITA. Mr. Bassi commented on Yellow Cab, stating his belief that they are the biggest monopoly in the city and if they come to STITA they will have the biggest monopoly in the State. Fikre Ware, STITA. Mr. Ware commented on the efforts always made by STITA. Mustafe Ismail, STITA. Mr. Ismail stated his belief that if Yellow Cab is not awarded this contract, no one will lose jobs, but if STITA is not awarded the contract, many people will lose their jobs. Jaswinder Pannu, STITA. Mr. Pannu urged the Commission to reconsider the decision of awarding the contract. Susan Gladden, STITA. Ms. Gladden commented that STITA drivers will have nowhere to go as a result of this decision, and asked that the decision be put on the back burner. Parminder Sandhu, STITA. Mr. Sandhu spoke about STITA as family and stated that financial returns to the Port should not be the only thing being looked at, but also the loss of income to families which will result if STITA loses the taxi contract. Commissioner Tarleton commented on the importance of competing this contract as well as of the difficulty of maintaining an incumbency for a long period of time. Commissioner Creighton commented on the importance of the Commission hearing from the community on issues and thanked all those who provided testimony at the meeting. He also spoke about the Commission's responsibility to the public to push past old ways of doing business and going more toward competitive bidding processes, while at the same time maintaining a commitment to the Port's partners. He stated that he felt this process had been conducted in an open and transparent way. Commissioner Davis stated her belief that the process was conducted in an appropriate way and noted that there would be no difference in the issue if it was postponed until the new Commissioners were in office. She also noted that the State Auditor has demanded that the Port use a competitive process. Dec 15 SM Min PORT COMMISSION MINUTES OF THE SPECIAL MEETING TUESDAY, DECEMBER 15, 2009 P. 12 Mr. Grace clarified in response to comments made by Commissioner Hara that STITA representatives had, in fact, been engaged in meetings held throughout the RFP process. Commissioner Hara voiced his concern of the potential of a loss of opportunity for STITA drivers as a result of the final contract decision. General Counsel assured the Commission that he is confident that this RFP process was appropriately conducted. Motion approved by the following vote: In Favor: Creighton, Davis, Hara, Tarleton (4) Opposed: Bryant (1) Commissioner Bryant call for a brief recess at 5:00 p.m. and the special meeting was reconvened at 5:07. j. (00:00:09 Audio, Part 2) Seattle Port Commission motion regarding On- Demand Taxi Services from Seattle-Tacoma International Airport. Commissioner Creighton introduced the motion, noting that it came about as a result of the Commission's desire to address the deadheading issue at the Airport. The substance of the motion is as follows: The Commission hereby: 1. Directs the Port's Chief Executive Officer and the President of the Commission to arrange a meeting or meetings during the first quarter of 2010 with the political leadership and other appropriate officials of the City of Seattle and King County, to discuss the deadheading problem with the intent of finding solutions that address this issue. 2. Expects and directs that any contract awarded to a taxi service provider through the RFP process will require the selected provider and the Port to negotiate in good faith to accommodate and incorporate any such solutions within the terms of the agreement 3. Directs Port staff to report back to the Commission during the course of 2010 on the status of discussions with the City of Seattle and King County regarding the deadheading problem. Motion for approval of Item 6j - Creighton Second: Tarleton Motion carried by the following vote: Dec 15 SM Min PORT COMMISSION MINUTES OF THE SPECIAL MEETING TUESDAY, DECEMBER 15, 2009 P. 13 In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5) d. (00:04:36 Audio, Part 2) Authorization for the Chief Executive Officer to spend up to $1,000,000 under the existing authorized budget for the Terminal 30/91 Program, CIP No. C800085, for the preliminary design, final design, permitting and construction phases of the final work scope. No additional funding is requested. Request document: Commission agenda memorandum dated December 7, 2009 from Fred Chou, Capital Project Manager, Seaport Project Management and Mike McLaughlin, Director, Cruise & Industrial Properties. Also provided was a computer slide presentation. Motion for approval of Item 6d Tarleton Second: Creighton Motion carried by the following vote: In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5) e. (00:05:46 Audio, Part 2) Authorization for the Chief Executive Officer to approve funding and proceed with permitting, project management, in-house design and prepare construction documents for the Terminal 91 Roadway Pavement Project in the amount of $88,000, for a total authorization to date of $138,000. The total cost of the project is estimated to be $570,000. Request document: Commission agenda memorandum dated November 23, 2009 from Mike McLaughlin, Director, Cruise and Industrial Properties and Rod Jackson, Capital Construction Project Manager, Seaport Division Presenters: Greg Englin, Manager, Dock Operations and Rod Jackson, Capital Project Manager III Motion for approval of Item 6e Tarleton Second Davis Motion carried by the following vote: In Favor: Bryant, Creighton, Davis, Hara, Tarleton f. (00:08:34 Audio, Part 2) Authorization for the Chief Executive Officer to approve the design and construction of Water and Sewer Meter Upgrades in the amount of $373,000. Dec 15 SM Min PORT COMMISSION MINUTES OF THE SPECIAL MEETING TUESDAY, DECEMBER 15, 2009 P. 14 Request document: Commission agenda memorandum dated November 16, 2009 from Phil Lutes, Deputy Managing Director, Seaport Division; Joe McWilliams, Managing Director, Real Estate and Property; and Ticson Mach, Capital Project Manager, Seaport Project Management Presenter: Mr. Mach Motion for approval of Item 6f Hara Second Creighton Motion carried by the following vote: In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5) g. (00:09:32 Audio, Part 2) Authorization for the Chief Executive Officer to execute an amendment to extend the license agreement for the Wireless Communication Access System with New Cingular Wireless PCS, LLC, formerly AT&T Mobility, for cellular communication service at Seattle-Tacoma International Airport. Request document: Commission agenda memorandum dated November 18, 2009 from James R. Schone, Director, Aviation Business Development and Jeff Wolf, Manager, Aviation Business Development and Analysis. Also provided was a copy of the First amendment to the license agreement for Wireless Communications Access System. Presenters: Mr. Schone and Mr. Wolf Motion for approval of Item 6g Creighton Second Tarleton Motion carried by the following vote: In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5) h. (00:10:54 Audio, Part 2) Authorization for the Chief Executive Officer to execute a construction contract for the Off-Site Roadway Improvement project, as part of the Rental Car Facility program at Seattle-Tacoma International Airport, in the amount of $16,334,400, bringing the total Rental Car Facility program authorization to $390,705,746; and to enter into contracts currently estimated at $17,534,400 for the construction of this project incorporating the Washington State Department of Transportation's bridge seismic improvements. Dec 15 SM Min PORT COMMISSION MINUTES OF THE SPECIAL MEETING TUESDAY, DECEMBER 15, 2009 P. 15 Request document: Commission agenda memorandum dated December 3, 2009 from Michael Ehl, Director, Airport Operations and George Ehl, Program Leader, Aviation Capital Improvement Program. Also provided was an attachment showing a map of the site. Presenter: Mr. England Motion for approval of Item 6h Tarleton Second Creighton Motion carried by the following vote: In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5) 7. STAFF BRIEFINGS (00:14:20 Audio, Part 2) CEO Yoshitani provided a brief update on the current status of the Eastside Rail Corridor, noting that there are several partners involved and that there has been much transparency throughout the process. He stated that the initial transaction was scheduled to close during the current week, which would be when the Port would then own the entire Corridor. He also noted that there would then be a second transaction, the exact date of which is not yet determined, but would be sometime in the following year. He noted that there are still some minor details needing to be worked out, none of which are deal breakers. 8. NEW BUSINESS Prior to adjourning, Commissioner Bryant again thanked outgoing Commissioners Davis and Hara for their service and wished them well. He also acknowledged the presence in the audience of Dr. John Davis, Commissioner Davis' husband. 9. POLICY ROUNDTABLE BUDGET WORKSHOP None. 9. ADJOURNMENT There being no further business, the meeting was adjourned at 5:25 p.m. (A digital recording of the meeting is available on the Port's website) Bill Bryant President Dec 15 SM Min
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