Item 7a supp1

ITEM NO: 7a_supp1
DATE OF
MEETING: November 30, 2009
Port of Seattle
Workplace Responsibility
Program
Status Report
November 30, 2009

1

Ethics Compliance Program
Schedule
Phase I          Phase II            Phase III
Research/Drafting       Outreach           Finalization
April 15  June 15    June 15  Sept 15      Sept 15  December1
Complete Drafts       Internal Engagement      Complete Training Plan &
Statement of Values      Employees ~ Statement     Curriculum
of Values
Code of Conduct                          Complete
Port Management ~
Complete Policy        Code of Conduct        Communications Plan
Refresh
External Targeted        Complete Internal
Develop           Outreach            Reorganization to Align
Compliance Options                      With New Compliance
Municipal League
Structure
Port Ethics Board
Members
McKay Team
SAO
2

Workplace Responsibility
Program Development & Outreach
Over 20 Core Team Meetings plus numerous
subcommittee meetings
External Outreach to Municipal League leaders, SAO,
Mike McKay, former and current members of Port
Ethics Board
Internal Outreach led by Development & Diversity
Council, Executive Team and Davis Wright Tremaine
LLC
4 Executive Team Discussions, Joint Sessions with
Development & Diversity Council Members
33

Statement of Values

Electronic
Communications
Reporting
Ethics Policies                                       Complaints
Employee
Anti-Harassment
Consultant                         Fraud Awareness   Political
Violence in                           Activities
Former Employee  Workplace          Loss Prevention
Equal
Gifts            Substance Abuse                         Opportunity
Employment of
Relatives       Training & Communications
Compliance & Accountability
4

Statement of Values
These core values were developed by Port employees to guide and shape the Port's
philosophy and culture. We intend these values to be reflected in all of our business
transactions, our community interactions and our workplace.
We conduct business with the highest ethical standards.
Our business practices reflect integrity, accountability, honesty, fairness and respect at all
levels.
We honor our commitments to one another, the community and our customers.
We provide outstanding service and value to each other, our customers, the citizens of
King County and the region we serve.
We are capable, high-performing people who appreciate the privilege of public service.
We practice open communication, innovation, collaboration and transparency in all
interactions.
We embrace the richness of a diverse workplace and support employee development.
We encourage a healthy and diverse organization which enhances our contributions locally
and globally.
We are responsible stewards of community resources and the environment.
We exercise care and wisdom in the use of both financial and natural resources.

5

Code of Conduct Policies
Former Policy               Code of Conduct Policy
EX-3  Ethics Policy for Port Employees      CC-1  Employee Ethics and Conflicts of
Interest
EX-16 Ethics Policy for Port Consultants     CC-2  Consultant Ethics and Conflict of
Interest
New  Formerly embedded in EX-3       CC-3  Former Employee Ethics and Conflict
of Interest
New  Formerly embedded in EX-3       CC-4  Gifts and Hospitality
Ex-18  Fraud Awareness and Prevention, Loss  CC-5  Fraud Awareness and Prevention
of Public Funds and Assets
New  Formerly embedded in EX-18      CC-6  Loss Prevention

6

Code of Conduct Policies
Former Policy                 Code of Conduct Policy
ICT-2    Information Technology             CC-7    Electronic Communications
Appropriate Use
HR-22   Anti Harassment               CC-8    Anti Harassment
HR-7   Affirmative Action and Equal Opportunity   CC-9    Equal Opportunity
HR-16   Violence in the Workplace          CC-10   Violence in the Workplace
HR-17a  Drug Free Workplace             CC-11   Substance Abuse
HR-17b  Alcohol and Drug Abuse
HR-9   Employment, Promotion, or Transfer of    CC-12   Employment of Relatives
Close Relatives of Port of Seattle
Employees
EX-6    Participation in Governmental and Political  CC-13   Political Activities
Activities
EX-13   Whistleblower Policy: Reporting of      CC-14   Reporting Complaints
Improper Governmental Action

7

00002565100000256510
Workplace Responsibility
Training Plan
Assumes positive employee intent, reinforces expectations of behavior
Emphasizes leader modeling and employee engagement
Designed on a Three-year cycle
Some areas included every year
Every year highlights additional special focus areas
Uses a range of learning strategies and tools (on-line modules, classroom)
Curriculum based on realistic workgroup centered case studies and examples
Uses Learning Management System to track compliance
Includes Annual Report to document training outcomes, results and milestones

8

Workplace Responsibility
Communication Plan
Campaign logo
Printed handbook
Updated intranet
site, multiple access points
Posters featuring key ideas
Easy access to policies, documents
E-mail touch points and reminders
9

Additional Matters
Workplace Responsibility Officer reports to General
Counsel
Job posted for two weeks in November
Annual Conflict of Interest and Financial Disclosures
required
Employee Performance Competencies will include
supporting / leading Code of Conduct policies
External Hotline renamed

10

WORKPLACE RESPONSIBILITY
PROGRAM PLANNING COMMITTEE
Core Team
Linda Strout, Chair
Nancy Blanton    Rosalee Walz      Lawton Humphrey, DWT *
Gary Schmitt     Craig Watson       Michael Reiss, DWT *
Isabel Safora     Joe McWilliams      Elizabeth Leavitt
Sub-Teams
Statement of Values              Code of Conduct/Policy Refresh   Compliance Structure
Linda Strout                    Lawton Humphrey*           Michael Reiss*
POS Development & Diversity Council   Isabel Safora               Craig Watson
Rosalee Walz                  Rosalee Walz              Becky Williams*
Nancy Blanton                 Matt Breed**              Joe McWilliams
Gary Schmitt                                         Joyce Kirangi**
Training Plan
Communication Plan
Rosalee Walz
Nancy Blanton
Annalee Luhman**
Lawton Humphrey*
Lawton Humphrey*
Vanessa Ressler**
Gary Schmitt
*Davis Wright Tremaine LLC                **Ad Hoc Member              Bold = Sub-Team Lead or Co-Lead

11

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