Item 6b Memo

PORT OF SEATTLE 
MEMORANDUM 

COMMISSION AGENDA             Item No.      6b 
Date of Meeting   September 22, 2009 
DATE:    August 25, 2009 
TO:      Tay Yoshitani, Chief Executive Officer 
FROM:    Stephanie Jones Stebbins, Senior Manager, Seaport Environmental Programs 
Kathy Bahnick, Environmental Program Supervisor, Seaport Environmental
Programs
SUBJECT:  Procurement of multiple Indefinite Delivery, Indefinite Quantity (IDIQ) Project-
Specific Professional Service Agreements for Long-term Commitment consultant
services. 
REQUESTED ACTION 
Authorization for the Chief Executive Officer to execute up to four individual indefinite delivery,
indefinite quantity (IDIQ) project-specific contracts for consultant support for long-term
commitment, environmental services in support of remediation activities at four sites. The four
contracts will cover the following locations: (1) Harbor Island (includes Terminals 10 and 18); 
(2) Terminal 5; (3) Terminal 91; and (4) Terminal 117. 
The port anticipates awarding up to four (4) IDIQ project-specific contracts. The sum of the
contracts will not to exceed $2,500,000. Contract duration will not exceed three (3) years for
two of the contracts (T91 and T117) and five (5) years for the other two (Harbor Island and T5).
The value of each IDIQ contract for services will vary but will not exceed $1,050,000 forany 
individual contract. 
SYNOPSIS 
Seaport Environmental Program generally provides and manages remediation liability and
environmental regulation support services for the Seaport, Real Estate and Capital Development
divisions. In particular, the Program provides these services for a number of ongoing federal and
state remediation projects at upland, port-owned property. 
Existing open-order environmental services agreements are due to expire on December 31, 2009.
In order for the Seaport Environmental Program to continue to provide these services, new
contracts with environmental technical and consultant services providers are needed.
This request is only for contracting authority; funding will be authorized by the Commission
under the regular environmental reserves authorization process or through project specific
authorizations. 
We are reviewing the contract scope of work with the Office of Social Responsibility (OSR) to
identify small business subcontracting availability for these contracts. Small business
subcontracting goals will be established and stated in the request for qualifications (RFQ).

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
August 25, 2009 
Page 2 of 3 

SCOPE OF WORK 
The purpose of these proposed professional service contracts is to provide timely, cost-efficient
consulting services necessary to perform remediation-related activities that are required under
existing agreements with either the state or federal environmental regulatory agency 
(Washington State Department of Ecology or United States Environmental Protection Agency,
respectively). The requested services and activities include, but are not limited to: 
cap inspection and repair support 
required documentation and reporting 
regulatory support 
groundwater monitoring (sampling and laboratory analysis) 
landfill gas monitoring (sampling and laboratory analysis) 
recovery, storage, and disposal of waste materials 
construction support 
IDIQ contracts provide the Seaport Environmental Program with flexibility to meet the
requirements in the approved site operation and maintenance plans, and groundwater monitoring
plans as well as reporting requirements, the ability to address unexpected impacts due to new
construction, and to identify and manage the operation and maintenance repair activities as they
arise. Issuing individual Service Directives on an as-needed basis, within a general pre-defined
Scope of Work for a fixed period-of-time and a maximum contract amount, will enable the Port
to accomplish these tasks. Competitively bid IDIQ contracts are a widely used public sector
contracting tool, consistent with the Resolution 3605 and governed by the CPO-1 policy. 
ALTERNATIVES CONSIDERED/RECCOMENDED ACTION 
1.   Undertake procurement of up to four Category III contracts for long-term commitment
consultant services. The process required to procure a Category III contract ensures a
competitive process, encourages small business participation, and provides staff with the
tools needed to respond in a timely manner to request for service. This is the
recommended alternative. 
2.   Prepare a separate procurement each time when remediation and environmental regulation
support services are needed. This option would not be the most efficient use of Port
resources, as it would result in multiple low-dollar contracts for similar services.  There is
also the potential that the procurement process would require so much time that the work
would not be conducted according to the schedule required by the regulatory agency, with a
risk of enforcement action. This is not the recommended alternative. 
3.   Conduct the activities described above using Port resources, without outside consultant
assistance.  There are insufficient staff resources and expertise to conduct these
environmental management tasks without consultant and laboratory support. Relying on
in-house staff would likely result in the work not being conducted according to the
schedule required by the regulatory agency, with a risk of enforcement action. This is not
the recommended alternative.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
August 25, 2009 
Page 3 of 3 
FINANCIAL IMPLICATIONS 
There is no funding request associated with this authorization. The funding source is the
Environmental Reserve Budget. Individual Service Directives will be executed to authorize the
consultant to perform any specific work on the contract against approved project authorizations. 
PROJECT SCHEDULE 
This authorization will allow the initiation of a Category III procurement process in the fourth
quarter of 2009, so that the contracts will be executed prior to expiration of the existing open
order contracts on December 31, 2009. Individual Service Directives executed under these
approved contracts will specify the specific schedule, scope and budget for the work.

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