PORT OF SEATTLE 
MEMORANDUM 

COMMISSION AGENDA             Item No.      5b 
Date of Meeting     July 28, 2009 
DATE:    July 13, 2009 
TO:      Tay Yoshitani, Chief Executive Officer 
FROM:    Ralph Graves, Managing Director, Capital Development Division 
SUBJECT: Procurement of Indefinite Delivery, Indefinite Quantity (IDIQ) Professional
Services Agreements for Regulated Materials Management Consulting. 
REQUESTED ACTION 
Authorization for the Chief Executive Officer (CEO) to advertise for and to enter into one or
two Indefinite Delivery, Indefinite Quantity (IDIQ) contracts for regulated materials
management (RMM) consultant services to support Aviation, Seaport, Real Estate, and Capital
Development Division project needs. IDIQ contracts will not exceed $500,000 for each contract
for a total NTE amount of not more than $1,000,000. 
SYNOPSIS 
This memorandum requests authorization to advertise and select one or more consulting firms to
provide the Port with regulated materials management (RMM) support for port wide facilities.
The Port of Seattle (POS) has implemented the POS Regulated Materials Management Program
to provide protection from the effects of asbestos exposure, to control disturbance of asbestoscontaining
materials (ACM) during repair and maintenance operations, and to minimize
situations that may cause the accidental release of asbestos fibers. The RMM Program also
manages lead based paint abatement, PCB light ballast removal, and toxic mold inspections and
abatement. The primary concern of the POS RMM Program is the health and safety of POS
employees, tenants, consultants, contractors and the public. This request is only for contracting
authority  funding is authorized separately. 
BACKGROUND 
Port Construction Services (PCS) manages the RMM Program using a combination of Port Staff
supplemented with a variety of consultant services. These services included: 
Regulated Materials Program Management 
Regulated Materials Surveys 
Regulated Materials Abatement Design Services 
Regulated Materials Project Monitoring Services 
Mold and Indoor Air Quality Investigation Services

COMMISSION AGENDA 
T. Yoshitani, Chief Executive Officer 
July 13, 2009 
Page 2 of 3 
The Port has typically issued separate service agreements for each of these services. Under
CPO-1 these service agreements were Category 1 and Category 2 contracts. Most of these
service agreements are approaching their expiration dates. 
PROJECT DESCRIPTION/SCOPE OF WORK 
This procurement will be to select one or more consulting firms to enter into IDIQ, non-project
specific, service agreement(s). The intent of these agreements is to provide comprehensive
regulated materials support services for all Port of Seattle facilities. These services will include,
but not be limited to: 
Regulated Materials Surveys (Good Faith Inspections) 
Regulated Materials Design Services (including abatement plans and specifications) 
Abatement Cost Estimating 
Abatement Project Monitoring and Project Oversight Inspection Services 
Contractor Quality Control Monitoring and Inspections 
Construction Management Support Services (including document review, and project
closeout assistance). 
Tenant Asbestos Notification Program Support, including: updating surveys, assistance
with maintaining the AIMS Data Base, and preparing tenant notification letters. 
Operations & Maintenance Program Support 
Indoor Air Quality Investigations and reports 
IDIQ contracts provide the Port with the flexibility to meet business requirements as they
arise by issuing individual Service Directives to accomplish tasks within a general, predefined
Scope of Work on an as-needed basis for a fixed period of time and a maximum
contract amount. Competitively bid IDIQ contracts are a widely used public sector
contracting tool, consistent with the Port's Resolution 3605 and governed by CPO-1 policy. 
ALTERNATIVES CONSIDERED/RECOMMENDED ACTION 
1.  Prepare a separate procurement for each of the above services. This option would not be
the most efficient use of Port resources, as it would result in multiple low dollar contracts
for related services. This is not the recommended alternative. 
2.  Prepare one Category III Procurement combining the above services. This alternative
ensures a competitive process, and provides Port staff with the tools needed to respond in
a timely manner for requested services. This is the recommended alternative.

COMMISSION AGENDA 
T. Yoshitani, Chief Executive Officer 
July 13, 2009 
Page 3 of 3 
FINANCIAL IMPLICATIONS 
Charges to these contracts will be from projects which have already been authorized within
established procedures. Consequently, there is no funding request associated with this
authorization. 
PROJECT SCHEDULE 
Each Service Directive will specify the schedule associated with the task involved. The
contracts themselves will be awarded for a maximum of three years. 
PREVIOUS COMMISSION ACTION 
There has been no previous Commission action on the item.