PORT OF SEATTLE 
MEMORANDUM 
COMMISSION AGENDA          Item No.         5d 
Date of Meeting      July 14, 2009 

DATE:    July 14, 2009 
TO:      Tay Yoshitani, Chief Executive Officer 
FROM:    Paul Meyer, Manager, Review and Compliance 
Stephanie Jones Stebbins, Senior Manager, Seaport Environmental
Programs 
Elizabeth Leavitt, Director, Aviation Environmental Programs 

SUBJECT:  Procurement of Indefinite Delivery, Indefinites Quantity (IDIQ)
Professional Service Agreements for environmental review, permitting, compliance and
mitigation services to support Seaport Environmental Programs and Aviation
Environmental Programs 
ACTION REQUESTED 
Authorization for the Chief Executive Officer to enter into contract(s) for environmental
review and permitting professional services to support Seaport, Real Estate, Aviation and
Capital Development Divisions' service directives. 
The Port anticipates awarding up to three (3) indefinite delivery, indefinite quantity
(IDIQ) type contract(s) with a total value for all contracts not to exceed $1,800,000.
Contract duration will not exceed three (3) years. The value of each IDIQ contract for
services may be variable, but will not exceed $750,000 for an individual contract and will
not exceed a total of $1,800,000. The period of performance of the contract(s) is/are 
tentatively scheduled to start on or about January 1, 2010 and to be operative through
December 31, 2013. IDIQ contracts provide the Port with the flexibility to meet business
requirements as they arise by issuing individual Service Directives to accomplish tasks
within a general, pre-defined Scope of Work on an as-needed basis for a fixed period of
time and a maximum contract amount.  Competitively bid IDIQ contracts are a widely
used public sector contracting tool, consistent with the Port's Resolution 3605 and
governed by CPO-1 policy. 
SYNOPSIS 
The Seaport Environmental Programs and Aviation Environmental Programs provide 
environmental review, permitting, and compliance and mitigation services for the
Seaport, Real Estate, Capital Development and Aviation divisions.  The services are for

Commissions Agenda 
T. Yoshitani, Chief Executive Officer 
July 14, 2009 
Page 2 of 3 

the environmental analyses necessary for (1) compliance with the State Environmental
Policy Act (SEPA) and/or National Environmental Policy Act (NEPA); (2) preparation of
local, state, and federal environmental permit documents and assistance with agency
permit review; (3) collection and analysis of site characterization data and information,
and; (4) preparation of plans and designs, and compliance with environmental mitigation 
actions resulting from permitting actions. 
Existing open-order environmental services agreements are due to expire at the end of
2009. In order for the Seaport Environmental Programs and Aviation Environmental
Programs to continue to support capital, maintenance, and operation projects when
needed, new contracts with environmental technical and consultant service providers are
needed. Over the last three months, staff held three acquisition planning meetings to
identify how best to acquire the proposed services and ensure the procurement process
meets the Port's Procedures for Personal and Professional Services (CPO-1). 
PROJECT SCOPE OF WORK 
The primary focus of the proposed professional service contract(s) is to provide timely,
cost efficient consulting services needed to complete studies, reports, plans,
specifications, environmental documents and field services that are commonly required to
complete SEPA and NEPA review processes and environmental permit applications. The
scope of these services, which will support future Port development projects and
programmatic actions, will include: 
1.  Environmental analysis, review, and document preparation for compliance with
SEPA/NEPA project impact assessment and decision-making requirements. 
2.   Preparation and submission of Joint Aquatic Resource Permit Applications (JARPA)
in support of local, state, and federal permits. 
3.  Biological evaluations and project coordination pursuant to Section (7) of the
Endangered Species Act. 
4.  Preparation and submittal of local land use and shoreline permit application 
documents 
5.  Compliance monitoring, adaptive management and mitigation services related to
project implementation and permit conditions of approval 
6.  Performance monitoring related to Port of Seattle environmental goals and objectives.

Commissions Agenda 
T. Yoshitani, Chief Executive Officer 
July 14, 2009 
Page 3 of 3 

7.  Physical, chemical and biological surveys and sampling, including study- planning,
data gathering, testing, and reporting necessary to support SEPA/NEPA 
documentation and local, state and federal permitting processes.
8.  Project controls, project management, QA/QC, report preparation (including
supporting graphics/illustrations) and meeting facilitation as necessary to support the
environmental review, permitting, compliance and mitigation services described
above.
ALTERNATIVES CONSIDERED/RECOMMENDED ACTION 
1. Undertake procurement of a Category III contract(s) for comprehensive environmental
review, permitting, compliance and mitigation services. The process required to
procure a Category III contract ensures a competitive process, encourages small
business participation, and provides staff with the tools needed to respond in a timely
manner to request for service. This is the recommended alternative. 
2. Undertake separate procurement process each time services are needed in any
discipline. This option would not be a timely or efficient use of Port resources, as it
would result in multiple low dollar contracts for similar services. This is not the
recommended alternative. 
3. Conduct the permitting and environmental review activities described above using
Port resources, without outside consultant assistance. There are insufficient staff
resources and expertise to conduct these environmental management tasks without
consultant and laboratory support. 
FINANCIAL IMPLICATIONS 
There is no funding request associated with this authorization. Individual Service
Directives will be executed to authorize the Consultant to perform any specific work on
the contract against approved project authorizations under the Capital Improvement
Program or maintenance and repair projects funded from operating expense budgets.
Individual Service Directives will be executed to authorize the consultant to perform any
specific work on the contract against approved project authorizations.
PROJECT SCHEDULE 
This authorization enables initiation of a Category III procurement process in the third
quarter of 2009 with contracts executed prior to expiration of existing open order
contracts on December 31, 2009. Individual Service Directives will specify schedule,
scope and budget for task assigned after contracts are approved.