Item No: _______7f_Supp____
Date of Meeting: April 21, 2009

Small Works Roster (SWR)
Resolution
April 21, 2009

Introduction
RCW 53.08.120
Authorizes the Port to use the SWR process
identified in RCW 39.04.155 for public work
contracts with estimated value < $200,000
RCW 39.04.155
Requires the Port to adopt implementing rules
for its small works roster program

Overview
Purpose & Guidelines:
Establish quick process for contracts less than $200,000
Limit announcement of opportunity to Firms on the Roster. 3 Tier
System
> $100,000
< $100,000
< $35,000 (Limited Public Works Process)
May shorten time period for receipt of bids.
Limited Public Works (LPW)  may solicit only small businesses
and waive Performance and Payment (P&) Bonds and Retainage
Prohibition against breaking work into smaller segments if done
for the purpose of avoiding the maximum dollar thresholds.

Current Port Process
Establish Roster with > 50 Categories of Work
Annually Advertise in DJC
Contractors Apply To Roster at Any Time
Send Announcements to All Firms on Appropriate
Categories Public Bid Openings
Award to Lowest Priced Responsive Bid from a
Responsible Bidder

Recent Changes to Process
Written Notification Sent to All Firm In
Applicable Category or Categories on the
Roster.
Obtain Performance & Payment Bonds
For Projects >$200,000, Document Decision
to Utilize SWR Contracts for Work Valued
<$200,000

Current Legislation
HB 1196
Signed by Governor 4/10/09 -- Effective July 26, 2009
Increases the SWR limit to $300,000. New 3 Tier System
> $150,000
< $150,000
< $35,000
HB 1830
May add concepts of small business, mini-business and
micro-business to Limited Public Works (LPW).
Solicit from 3 firms on LPW Roster
Waive Performance & Payment (P&P) Bonds and Retainage

Proposed Resolution
Implements Options Provided in Law
Authorizes CEO and CPO to develop procedures to
implement SWR Resolution
CPO to establish process for maintaining roster
Preference to expand competition -- send notices to
all firms and not limit to 5
For LPW, preference is expand competition  send
notices to all firms on LPW roster and not limit to 3
Preference for written bids but allowance for
telephone bids

Next Steps
Pass SWR Resolution
Develop a New Roster Software Application
Process
Evaluate & Develop a LPW Program
Define Process
Establish Roster and Categories
Establish Criteria for Waiving P&P Bonds &
Retainage for LPW