PORT OF SEATTLE
MEMORANDUM 
COMMISSION AGENDA  POLICY AND STAFF BRIEFING

Item No.       6c
Date of Meeting   January 13, 2009
DATE:   December 31, 2008
TO:     Tay Yoshitani, Chief Executive Officer
FROM:   Peter Garlock, Chief Information Officer
SUBJECT: Information & Communication Technology Briefing
BACKGROUND
At the Commission meeting on January 13th, I will provide an Information and Communications
Technology (ICT) briefing.
The briefing will include:
ICT governance and investment decision processes with project alignment to Port
strategies
Key management risks and ICT challenges
System life cycles
ICT Budget.
As background for this briefing, I have attached two tables that map each current and future
planned technology project to Port strategies.

COMMISSION AGENDA 
T. Yoshitani, Chief Executive Officer
January 8, 2009
Page 2 of 11

PROJECTS COMPLETED IN 2008 OR IN PROGRESS FOR 2009 INCLUDE:

Projects Mapped to
Port Strategies


2008 ICT Projects                    Complete    2009    Airport & Seaport Vitality    Economic Opportunities    Public Understanding    Regional Transportation    Transportation Security    Environmental  Stewardship   High-Performance  Organization


Infrastructure Systems: 
Payment Web Service                    
New system includes email notification if
there was any glitch in the process, which    
allows accounting to quickly resolve
issues. 
ERP Gateway                                      
Interface gateway used to transfer
information to and from Peoplesoft        
applications using common language,
error handling, and methods. 
SharePoint
Deploy Sharepoint (MOSS). Build out of
MOSS infrastructure for internal use only.                                          
Migration of current site content with new
friendlier addresses 






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COMMISSION AGENDA 
T. Yoshitani, Chief Executive Officer
January 8, 2009
Page 3 of 11
Projects Mapped to
Port Strategies


2008 ICT Projects                    Complete    2009    Airport & Seaport Vitality    Economic Opportunities    Public Understanding    Regional Transportation    Transportation Security    Environmental  Stewardship   High-Performance  Organization


Software Audit & Distribution 
Enable Server Management System
(SMS) as a method by which the Port will
push major installations and applications
over the network. Other additional
functionalities we will implement on the              
initial phase of this project are remote
workstation access (VNC) workstation
audit capability of both hardware and
software (asset intelligence) and reporting
capability on all of the above. 
Upgrades and Replacements: 
LiveLink Upgrade 
Upgrading to LiveLink 9.7 adds
functionality such as automated workflow,            
enhanced security, and improved
performance. 
NetRMS Upgrade
Upgrade to the Records Management            
System used by the Dispatch office to
record information about Incidents. 
Energov (ABD/PPPT) Replacement 
Replace the ABD and PPPT applications
currently used by the Airport Buidling dept           
and AV-PMG to monitor permits and
project progress.



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COMMISSION AGENDA 
T. Yoshitani, Chief Executive Officer
January 8, 2009
Page 4 of 11
Projects Mapped to
Port Strategies


2008 ICT Projects                    Complete    2009    Airport & Seaport Vitality    Economic Opportunities    Public Understanding    Regional Transportation    Transportation Security    Environmental  Stewardship   High-Performance  Organization


HRMS Upgrade 
Eliminate the risk of a catastrophic
PeopleSoft HRMS infrastructure failure by

replacing the currently unsupported
system with new Production infrastructure
and a new installation of PeopleSoft 9.0.
Office 2007 Upgrade
Benefits include reduced file size in an
XML format and improved stability.
Additional features of this Office suite
allow large libraries of data to be easily                                              
accessible enabling a more collaborative
environment. Sharing data more efficiently
equates to less impact on network, thus
decreases costs. 
Vigilos Replacement
Replace aging cameras and update                       
hardware closets in Seaport locations. 
Business System Applications: 
Pier 69 Display
Display for P69 Lobby to communicate
marketing and informational messages to                     
employees and visitors.
SMS Text Flight Info
Capability for airport customers to get                       
flight information from a text request on
their cell phones. 


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COMMISSION AGENDA 
T. Yoshitani, Chief Executive Officer
January 8, 2009
Page 5 of 11
Projects Mapped to
Port Strategies


2008 ICT Projects                    Complete    2009    Airport & Seaport Vitality    Economic Opportunities    Public Understanding    Regional Transportation    Transportation Security    Environmental  Stewardship   High-Performance  Organization


Marina Management
Consolidate two systems into one with re-          
implement functionality to support all
marina activity.
Parking Management System
Deploy a system of cameras, signs, and                                 
software to direct customers to areas in
the garage with open parking 
Flight and Fleet
Provide accurate flight arrival and                 
departure reports to use for billing
reconciliation, planning, and operations 
Computer Aided Dispatch
Improve dispatch capability for emergency                            
responders 
Switchboard IVR Mechanized
Interactive Voice Response to better direct                   
incoming Port Switchboard calls. 
Budget System
Replace the current PeopleSoft Budget
application; map fields in provided
interface to PeopleSoft Financials for
general ledger data and HRMS to load            
position data; test data load and new
functionality; and deploy for 2008 budget
season prior to Finance's preliminary work
that begins in late May. 



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COMMISSION AGENDA 
T. Yoshitani, Chief Executive Officer
January 8, 2009
Page 6 of 11
Projects Mapped to
Port Strategies


2008 ICT Projects                    Complete    2009    Airport & Seaport Vitality    Economic Opportunities    Public Understanding    Regional Transportation    Transportation Security    Environmental  Stewardship   High-Performance  Organization


Debt Data Management
Implementation of Sympro Debt
Management Module. Sympro Data Debt              
module will auto calculate these rates
according to the fluxuation in the market
rate and schedule. 
Concession Sales
Enhancements to the CSI (Concession
Sales Information) application: updating             
IVR (Interactive Voice Response) and
adding web input capability. 
Learning Management
Replace current Pathlore system with a                                         
more user-friendly system. 
Event Management
Implementation of Event Management               
Software. 
Intranet Redesign
Redesign Port of Seattle Intranet to                                              
improve internal communication.
Aviation Dashboard
Create a dashboard in Sharepoint that
contains web parts to display real time              
status of airport operations for effective
initiative planning and prioritization. 




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COMMISSION AGENDA 
T. Yoshitani, Chief Executive Officer
January 8, 2009
Page 7 of 11
Projects Mapped to
Port Strategies


2008 ICT Projects                    Complete    2009    Airport & Seaport Vitality    Economic Opportunities    Public Understanding    Regional Transportation    Transportation Security    Environmental  Stewardship   High-Performance  Organization


Intelligent Transportation System
Implement a transportation system to
accept input from fixed cameras and
pavement sensors. The resulting                             
information will describe current activity on
the North Roadway into the airport and
allow for the control of VMS signs. 
Internet Protocol (IP) Telephony
To ensure business continuity and reduce
potential failure points across the                                               
organization, ICT is replacing an aging
system and providing employees with
internet-based (IP Tel) desk phones. 
Marine Domain Awareness
A large deployment of security
technologies and infrastructure. These
devices will provide various concentric
layers of security designed to mitigate
threats to maritime commerce security.                             
The Maritime Transportation industry is a
national critical infrastructure and any
disruption to operations could be
detrimental to the health and well being of
the city, state, region and in many cases,
the nation. 
SEIDRS
Develop desktop application to extract
format and submit self-insured employer            
case information required by Washington
State Department of Insurance. 

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COMMISSION AGENDA 
T. Yoshitani, Chief Executive Officer
January 8, 2009
Page 8 of 11
Projects Mapped to
Port Strategies


2008 ICT Projects                    Complete    2009    Airport & Seaport Vitality    Economic Opportunities    Public Understanding    Regional Transportation    Transportation Security    Environmental  Stewardship   High-Performance  Organization


Maximo
A reimplementation of enterprise software
will consolidate Seaport, Airport, and
Corporate systems that support asset and          
service management. The upgrade
provides integration with key systems and
enhanced mobile capability.
Parking Consolidation
Consolidate functionality in Passport
Employee Passport and Corporate               
Premier Systems into Port Parking.
Decommission applications. 
Recurring Training
Provide training reports for Aviation                
Operations to enable training to be
synchronized with ID/Badge Issuance. 
CUTE Replacement
To reduce operational costs and increase
reliability, ICT will replace the out-of-date
systems used by airlines on common-use                      
gates and ticket counters. This effort will
benefit Regional Transportation and
sustain Airport and Seaport Vitality. 





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COMMISSION AGENDA 
T. Yoshitani, Chief Executive Officer
January 8, 2009
Page 9 of 11

THE FOLLOWING PROJECTS WILL BEGIN IN 2009:

Projects Mapped to
Port Strategies


2009 ICT Projects                           Airport & Seaport Vitality    Economic Opportunities    Public Understanding    Regional Transportation    Transportation Security    Environmental  Stewardship   High-Performance  anization Org


Infrastructure Systems: 
Business Continuity
This effort enhances our data backup environment to
preserve business operations in the event of data                                
center loss. It ensures disaster recovery by providing
infrastructure to support data replication between our
two data centers. 
Network Switch Replacements 
Much of this equipment is over 5 years old; this
includes all crucial network connectivity in our data
centers. By managing a technology refresh for our

core switching environments (Corporate and

OPSLAN), ICT will increase our data capacity tenfold,
provide the processing power for advanced security,
and add functionality to the network. 
SharePoint Extranet 
Implementation of infrastructure software will enable
collaboration and communication with external

partners, tenants, and customers. This software will be
used in the development of several systems requiring
an external interface.



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COMMISSION AGENDA 
T. Yoshitani, Chief Executive Officer
January 8, 2009
Page 10 of 11
Projects Mapped to
Port Strategies


2009 ICT Projects                           Airport & Seaport Vitality    Economic Opportunities    Public Understanding    Regional Transportation    Transportation Security    Environmental  Stewardship   High-Performance  anization
Org
Internet Redesign
Redesigning the Port of Seattle's internet will improve
external communications and business operations; it                              
will also increase transparency and public
understanding.
Upgrades and Replacements: 
Records and Document Management 
In addition to developing a document management
system that suits our growing business needs, ICT is
partnering with Legal to ensure compliance with
record retention policies. By providing a quick and                                 
reliable system to store and retrieve all of the Port's
business records and documents, ICT will increase
the Port's transparency and sustain public
understanding. 
FIMS Phase II
ICT will replace the aging monitors and the current
Flight Information Management System (FIMS) with a
flexible system that can provide flight and other                     
information such as visual paging and emergency
notification. This effort will sustain Airport and Seaport
Vitality, as well as Regional Transportation.
Business System Applications: 
Project Delivery System
To address audit recommendations, ICT will provide a
common project delivery system for the Capital                                 
Development Division. Using a central project delivery
system will increase efficiency and ensure that the Port
is in compliance with Washington State policies.


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COMMISSION AGENDA 
T. Yoshitani, Chief Executive Officer
January 8, 2009
Page 11 of 11
Projects Mapped to
Port Strategies


2009 ICT Projects                           Airport & Seaport Vitality    Economic Opportunities    Public Understanding    Regional Transportation    Transportation Security    Environmental  Stewardship   High-Performance  anization
Org
Interline Baggage System
Deliver a web portal to provide access to real-time and
historical baggage handling performance metrics for    D            
both airline and airport staff to accurately determine
location of systemic failures in airport baggagehandling
workflow.
Enhanced Service Package
ICT will develop a web registration system to support    
Airport service offerings such as reserved parking and
club membership.











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