8h. Memo

Buildings and Structures Professional Service Agreements IDIQ

AGENDA MEMORANDUM                        Item No.          8h 
ACTION ITEM                            Date of Meeting     November 14, 2023 
DATE:     October 13, 2023 
TO:        Stephen P. Metruck, Executive Director 
FROM:    Cassie Fritz, Manager, Waterfront Project Management Program Controls 
SUBJECT:  Buildings and Structures Indefinite Delivery, Indefinite Quantity Professional Service
Amount of this request:               $0.00 
Total Requested Project Cost:         $9,000,000 
Request Commission authorization for the Executive Director to execute up to three (3) Indefinite
Delivery, Indefinite Quantity (IDIQ) professional services agreements for Building and Structure
related consulting and design services with a cumulative total amount not to exceed $9,000,000
and a contract ordering period of five years. No funding is associated with this request. 
The Port of Seattle owns and maintains a large variety of facilities of varying age and condition.
Building and structure projects are generally those that facilitate the efficient and safe operation
of our industrial and commercial facilities, preserve the value of assets, and ensure compliance
with state and local codes. 
These service agreements will provide the Port of Seattle with subject matter expertise to
support building and structure related maintenance, repair, and upgrade projects as needed to
ensure ongoing operation of port facilities. 
Waterfront Project Management Program Controls proposes to advertise and select qualified
firms to provide consulting and design services. If authorized, the procured services will replace
existing IDIQ contracts that have reached their capacity limits. 
The Service agreements resulting from this request will allow Port staff to respond to a range of
project needs, including, but not limited to: 
• Building condition assessments 
• Design services for new construction and renovation of existing spaces 
• Repair and/or maintenance plans for new or existing facilities 

Template revised April 12, 2018.

             COMMISSION AGENDA – Action Item No. 8h                                  Page 2 of 2 
Meeting Date: November 14, 2023 
• HVAC, boiler, and steam equipment repair and replacement. 
• Repair and replacement of standpipes, fire control panels, and fire control systems. 
• Permitting assistance, code interpretation, regulatory assistance recommendations. 
This procurement will allow the Port to responsibly manage finances by providing a cost-effective
means of managing projects that have variable workloads, are time-sensitive, and require
specialized expertise. 
Diversity in Contracting 
The proposed IDIQ contracts will be competitively bid, and the procurements will identify
opportunities for participation by WMBE and small business designated suppliers, consultants, 
and contractors. 
Funds will be obtained from separate project authorization requests so there is no funding
request associated with this memo. 
November 19, 2019 – Commission authorized to execute IDIQ contracts for Buildings and
Structures related consulting Services for a total not to exceed $3,000,000, with a contract
ordering period of five years. 
December 12, 2017 - Commission authorized to execute IDIQ contracts for Buildings and
Structures Architectural and Engineering Services. One for $700,000 with a small business
subcontracting goal, and one for $300,000 as a small business set-aside, with a contract
ordering period of five years. 

Template revised September 22, 2016; format updates October 19, 2016.


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