COMMISSION
AGENDA MEMORANDUM
Item No.
FOR INFORMATION ONLY
Date of Meeting
DATE:
April 1, 2025
TO:
Stephen P. Metruck, Executive Director
FROM:
Karen R. Goon, Deputy Executive Director
8b
April 8, 2025
SUBJECT: Monthly Notification of Prior Executive Director Delegation Actions March 2025
APPROVAL SUMMARY
Notification of the following Executive Director delegated approvals that occurred in March, 2025
Category of Approval
Request#
Projects & Associated
Contracts
Projects & Associated
Contracts
Projects & Associated
Contracts
Projects & Associated
Contracts
Projects & Associated
Contracts
Projects & Associated
Contracts
Projects & Associated
Contracts
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
Template revised January 10, 2019.
1724-2025
Description of Approvals March
2025
Toll Plaza Drain Channel
Replacement
$776,000.00
1728-2025
Employee Parking Expansion Lot C
$1,300,000.00
1732-2025
C2, C10, C16 Gates Doors
Replacement
Procurement Authorization for
2025 Aviation Fleet Purchases
1776-2025
1722-2025
Category
Amount
$653,000.00
$1,590,000.00
N10395 - Project Amendment
$120,000.00
Dredging IDIQ (2025)
$2,000,000.00
1800-2025
Fishermen's Terminal Exterior
Building Lighting Retrofit
$340,000.00
1809-2025
VMWARE 2025-2027 Licensing
Renewal AV Maintenance
$421,996.80
1803-2025
SEA Childcare Center Feasibility
Study
$425,000.00
1793-2025
COMMISSION AGENDA - Agenda Item No. 8b
Meeting Date: April 8, 2025
Non-Project Procurement of
Goods & Purchased Service
1798-2025
Contracts, Other Contracts,
& Tenant Reimbursement
Non-Project Procurement of
Goods & Purchased Service
1813-2025
Contracts, Other Contracts,
& Tenant Reimbursement
Real Property Agreement
Utilization of Port Crews
Sale of Surplus Port Property
Total Value of Executive
Director Approvals
Page 2 of 2
P69 Carpet and Upholstery ITB
$300,000.00
Maximo Technical Services IDIQ
2025
$1,900,000.00
No Approvals in March
No Approvals in March
No Approvals in March
$0.00
$0.00
$0.00
$9,825,996.80
TRANSPARENCY:
In approving the delegations for the Executive Director, the Commission requested that staff ensure
transparency is built into the process. As a result, staff will make approvals visible to the public in two ways.
First, these types of approvals will be made visible in public Commission meetings via monthly reporting like this
one. Approvals are both timed and designed to be visible in a similar manner to the monthly Claims and
Obligations reporting. Second, staff will publish these delegations in a PeopleSoft formatted report on the Port
website in the same manner that all procurements, contracts, and other opportunities are made available to
public communities.
BACKGROUND:
On January 24, 2023, the Commission approved and adopted Resolution No. 3810 that repealed related prior
resolutions and increased the previously delegated Commission authority to the Executive Director and
provided clarity in process directives to port staff. The approval made the Delegation of Responsibility and
Authority to the Executive Director (DORA) effective on April 3, 2023.
The foundation for Resolution No. 3810 included significant data analysis, employee surveys, and internal audit
recommendation. Resolution No. 3810 also aligns with the Port Century Agenda in that it helps make the Port
a more effective public agency. Considerations and checks and balances have been built into the associated
processes of Executive Director approvals including a high bar of transparency.
Following significant analysis and multiple Commission reviews, the Commission approved the DORA on
January 24, 2023. That reporting memo is available for review on the Port website under the January 24, 2023,
Commission public meeting, and it provides detailed reasoning and explanation of Resolution No. 3810.
Template revised June 27, 2019 (Diversity in Contracting).