Item 5a Attach
Item No.: 5a_Attach
Date of Meeting: November 30, 2009
Airport Station
Operations and Maintenance Agreement
Draft 11-12-09
RTA/GA XXX-XX
Draft 11-12-09
TABLE of CONTENTS
1.0 RECITALS ................................................................................................................1
2.0 PURPOSE AND SCOPE OF AGREEMENT.............................................................1
2.1 Purpose and Scope.................................................................................................. 1
2.2 Definitions ................................................................................................................ 2
3.0 OWNERSHIP............................................................................................................2
3.1 Sound Transit Ownership......................................................................................... 2
3.2 Port of Seattle Ownership......................................................................................... 2
4.0 GENERAL.................................................................................................................2
4.1 Sound Transit Responsibilities ................................................................................. 2
4.2 Port of Seattle Responsibilities................................................................................. 2
4.3 Cooperation, Good Faith Efforts and Responsibility for Quality of Work................... 2
4.4 Airport Station Hours of Operation............................................................................ 3
4.5 Third-party Vendors at Airport Station ...................................................................... 3
4.6 Access and Notification of Work............................................................................... 3
4.6.1 Sound Transit Track Access......................................................................................3
4.6.2 Port Roadway Access ................................................................................................3
4.7 Lighting & Electrical.................................................................................................. 4
4.8 Signage.................................................................................................................... 4
4.9 Landscaping............................................................................................................. 4
4.10 Closed Circuit Television Cameras......................................................................... 4
4.11 Fire Alarm System.................................................................................................. 4
4.12 Fire Sprinkler System ............................................................................................. 4
4.13 Automated External Defibrillators (AEDs)............................................................... 5
5.0 FACILITY CHANGES ...............................................................................................5
6.0 MEDIA RELATIONS AND ADVERTISING ...............................................................5
6.1 Media Relations and Special Events......................................................................... 5
6.2 Advertising................................................................................................................ 5
7.0 EMERGENCY PROTOCOL......................................................................................5
7.1 Emergency Response and/or Emergency Services.................................................. 5
8.0 SECURITY................................................................................................................6
9.0 AUDITS AND RECORDS .........................................................................................6
Draft 11-12-09
9.1 Maintenance of Records........................................................................................... 6
9.2 Access for Audit Purposes ....................................................................................... 6
10.0 ENVIRONMENTAL MANAGEMENT ......................................................................6
10.1 Sound Transit's Environmental Management ......................................................... 6
10.2 The Port's Environmental Management.................................................................. 7
11.0 COMPENSATION AND PAYMENT ........................................................................7
11.1 Invoices and Payment ............................................................................................ 7
11.2 Sound Transit Invoices........................................................................................... 7
11.3 Port of Seattle Invoices........................................................................................... 8
11.4 Annual Cost Reconciliation..................................................................................... 8
12.0 STATUTORY REQUIREMENTS.............................................................................8
13.0 DESIGNATED REPRESENTATIVES.....................................................................8
14.0 DISPUTE RESOLUTION ........................................................................................8
15.0 RISK MANAGEMENT AND CLAIMS......................................................................9
16.0 INDEMNIFICATION OF CERTAIN CLAIMS.........................................................10
16.1 General Indemnity.................................................................................................10
17.0 TERMINATION .....................................................................................................10
17.1 Termination for Default..........................................................................................10
17.2 Termination for Convenience.................................................................................11
17.3 Activities upon Termination....................................................................................11
18.0 GENERAL PROVISIONS .....................................................................................11
18.1 Legal Compliance..................................................................................................11
18.2 Personnel ..............................................................................................................11
18.3 Rights and Remedies ............................................................................................11
18.4 Independence of Parties........................................................................................11
18.5 Non-Exclusivity of Agreement................................................................................12
18.6 Parties in Interest ..................................................................................................12
18.7 Assignment............................................................................................................12
18.8 Binding on Successors..........................................................................................12
18.9 Applicable Law ......................................................................................................12
18.10 Waiver of Default.................................................................................................12
Draft 11-12-09
18.11 Entire Agreement ................................................................................................12
18.12 Amendments and Modifications...........................................................................12
18.13 Severability..........................................................................................................13
18.14 Calculation of Time..............................................................................................13
18.15 Notice..................................................................................................................13
19.0 EFFECTIVE DATE AND TERM............................................................................13
19.1 Effective Date........................................................................................................13
19.2 Term......................................................................................................................13
20.0 EXECUTION OF AGREEMENT............................................................................14
EXHIBITS
A Definitions
B Ownership
B1 - Sound Transit
B2 Port of Seattle
B3 Responsibility Matrix
C System Description
C1 General System Description
C2 Key Features
C3 System Map
D Electrical & Lighting Cost Allocation Methodology
E Communications System Diagram
F Landscaping Responsibility Matrix
G Fire Alarm System Diagram
H - Designated Representatives
Draft 11-12-09
AIRPORT STATION OPERATIONS AND MAINTENANCE AGREEMENT
THIS AGREEMENT IS ENTERED INTO by and between the CENTRAL PUGET SOUND
REGIONAL TRANSIT AUTHORITY, a regional transit authority of the State of Washington
(hereinafter "Sound Transit"), and THE PORT OF SEATTLE, a Washington municipal
corporation (hereinafter the "Port"). The Port and Sound Transit are referred to herein
individually as a "Party" and collectively as "Parties". For and in consideration of the mutual
covenants contained herein, Sound Transit and the Port agree as follows concerning the
Parties' respective rights and obligations relating to the operation and maintenance of those
portions of Sound Transit's Link Light Rail system constructed on or over Port property,
including the Airport Station and assets related to the system and the station.
1.0 RECITALS
A. Sound Transit owns and operates Airport Link Light Rail, Airport Station, and related assets;
and
B. The Port of Seattle owns and operates Seattle-Tacoma International Airport (Sea-Tac
Airport); and
C. On April 11, 2006, the Parties entered into the Memorandum of Agreement for Sound
Transit Central Link Light Rail Airport Light Rail and Roadways Project (RTA/GLR 0068-06).
Pursuant to this Memorandum of Agreement, the Parties have collaborated on portions of
the construction of Airport Link Light Rail and major roadway access improvements to the
Seattle-Tacoma International Airport; and
D. Sound Transit's Airport Link Light Rail segment will begin revenue operations in December,
2009; and
E. The Parties have reached concurrence regarding their respective rights and obligations
relating to the operation and maintenance of the Airport Link system, station and
appurtenances as described herein; and
F. The Parties' intent is to document their concurrence regarding such rights in this Operations
and Maintenance Agreement.
THEREFORE, the Parties consent and agree to the following rights and responsibilities in
connection with the operation and maintenance of those portions of Sound Transit's Link light
rail system constructed on or over Port property, including the Airport Station and all related
assets as follows:
2.0 PURPOSE AND SCOPE OF AGREEMENT
2.1 Purpose and Scope
This Agreement is intended to specify the respective roles and responsibilities of the Parties
regarding the maintenance and operational aspects of those portions of Sound Transit's Link
light rail system on or over Port property including the Airport Station and related assets.
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2.2 Definitions
The Port and Sound Transit agree that the words, terms and abbreviations as used in this
Agreement shall be as defined in Exhibit A: Definitions.
3.0 OWNERSHIP
3.1 Sound Transit Ownership
The Parties agree that Sound Transit owns Airport Station, guideway, and related assets which
consist of the station structure, the pedestrian bridge crossing International Boulevard
(hereinafter the "International Boulevard Bridge"), art elements, at-grade assets, signage, fire
alarm and sprinkler systems, information technology systems, drainage systems, the traction
power sub station, equipment and other related assets as defined in Exhibit B1.
3.2 Port of Seattle Ownership
The Parties agree that the Port owns assets at, within or adjacent to the Airport Station which in
general consist of Sea-Tac Airport structures, the pedestrian bridge connecting Airport Station
to the main Sea-Tac Airport garage (hereinafter the "Port Pedestrian Bridge"), the pedestrian
walkway through Sea-Tac Airport garage to the Sea-Tac Airport pedestrian plaza, art elements
of Port facilities, at-grade assets, signage, flight information displays, airport customer self
service check-in kiosks, fire alarm and sprinkler systems, information technology systems,
equipment and other related assets as defined in Exhibit B2.
4.0 GENERAL
The Parties agree that Sound Transit is the owner of the Link light rail system and has
contracted with King County to operate and maintain the system. Sound Transit shall have sole
responsibility for coordinating any operational issues directly with King County Metro.
4.1 Sound Transit Responsibilities
Sound Transit shall be responsible at its sole expense for operating, cleaning and maintaining,
repairing and replacing, in whole or in part, the assets defined in Section 3.1 and Exhibit B1.
The Airport Station will be incorporated into Sound Transit's Facilities Maintenance Plan and
Sound Transit shall follow its policies and practices for scheduled and unscheduled
maintenance and major mid-life replacements and repairs.
4.2 Port of Seattle Responsibilities
The Port shall be responsible at its sole expense for operating, cleaning and maintaining,
repairing and replacing, in whole or in part, the assets defined in Section 3.2 and Exhibit B2.
The Port's assets will be incorporated into the Port's facilities maintenance plan and will follow
Port of Seattle policies and practices for scheduled and unscheduled maintenance and major
mid-life replacements and repairs.
4.3 Cooperation, Good Faith Efforts and Responsibility for Quality of Work
The Parties understand and agree that the successful execution of this Agreement depends
upon timely and open communication and cooperation between the Parties. Each Party shall be
responsible for the quality, technical accuracy, timelines and coordination of all work products
and services performed by such Party, its employees and contractors pursuant to this
Agreement. The Parties agree to engage in cooperative planning which shall include, but not be
limited to, consideration of the following factors: coordination of plans for service and policies of
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affected jurisdictions which may impact the provision of services, long range plans of Sound
Transit and the Port, safe and efficient operations, attractiveness of the services to the public,
security requirements, traffic congestion and other such factors that serve the public interest
and/or are mutually agreed upon by the Parties.
4.4 Airport Station Hours of Operation
Airport Station will be open for operation 7 days per week, 20 hours per day. The Station will
be closed to the public after the last train of the day has departed according to Sound Transit
operating procedures. Sound Transit shall be responsible for operation of the Airport Station
gates, including the Port Pedestrian Bridge gate. The gates will be opened at the start of the
operating day and closed after the last train of the day has departed according to Sound Transit
operating procedures. In the future, Airport Station may be open up to 24 hours a day, 7 days
per week. For reference, an overview, key features and alignment map of the Central Link
Light Rail System, which includes the Airport Segment, is included in Exhibit C.
4.5 Third-party Vendors at Airport Station
The Parties agree that there are public and mutual benefits relative to allowing third-party
vendor use of Airport Station. In order to use the Airport Station, third-party vendors shall be
allowed to apply for a license agreement with Sound Transit following the applicable Sound
Transit process. Where applicable, third-party vendors shall also apply to the Port for any
necessary approvals to operate on Port property. The Parties shall confer with each other
concerning final decisions regarding any third-party use of any portion of Airport Station.
Neither Party shall unreasonably withhold approval for third-party vendors to use the Airport
Station.
4.6 Access and Notification of Work
Each Party shall allow reasonable access to its property by the other Party to maintain and
operate facilities and systems owned by the other Party and to carry out the terms of this
Agreement. The Parties shall work together to develop and implement, prior to opening,
standard operating procedures, including a communications plan, for accessing each other's
property to perform operations and maintenance tasks.
Both Parties agree to make a good faith effort to provide each other with no fewer than seven
(7) days prior written or electronic notice of any maintenance activities that require crews to be
performing work at, within, near or adjacent to the other Party's property and facilities. The
Parties agree to notify each other by phone or email as soon as is reasonably possible for
emergency maintenance and operations activities that require immediate action. This shall also
include procedures to allow access to public utility crews or other third-party contractors. Sound
Transit shall grant Puget Sound Energy (PSE) access to the PSE manholes in the ground plane
area. Sound Transit shall also grant the Port's Fire Department and maintenance personnel
unrestricted access to the Fire Control Center and the Communications Room within Airport
Station. A diagram of the Communications System is provided in Exhibit E.
4.6.1 Sound Transit Track Access
The process and procedure for the Port to access Sound Transit track is provided in the
King County Standard Operating Procedure 6.15 "Track Allocation Procedures."
4.6.2 Port Roadway Access
Sound Transit shall obtain Port approval for closure of roadway travel lanes or shoulders.
Sound Transit shall submit a traffic control plan and schedule, prior to performing activities
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near, along, or above the North Airport Expressway or garage entry/exit plaza. The traffic
control plan shall comply with the STATE Work Zone Traffic Control Guidelines and be
prepared in accordance with the Manual on Uniform Traffic Control Devices (MUTCD). The
initial traffic control plan, including schedule, and any subsequent revisions required by
changes in maintenance operations shall be submitted to the Airport Operations Manager at
least fourteen (14) days prior to initiating activities.
4.7 Lighting & Electrical
The Parties shall be responsible for all costs, labor and materials relating to the maintenance,
operation and control of all lighting and electrical fixtures and systems in their respective
portions of the involved areas as defined in Exhibits B1 and B2.
Separate electrical services shall be maintained and each Party will be responsible for its own
costs based on the agreed upon methodology described in Exhibit D.
Sound Transit shall be responsible for supplying power to the Port Pedestrian Bridge.
4.8 Signage
Sound Transit shall be responsible at its sole expense for operating, cleaning and maintaining,
repairing and replacing, in whole or in part all fixed and electronic Sound Transit-owned signage
in the Airport Station and on both pedestrian bridges.
The Port shall be responsible at its sole expense for operating, cleaning and maintaining,
repairing and replacing, in whole or in part, all fixed and electronic Port-owned signage in the
Airport Station, on the Port Pedestrian Bridge, within the Port's garage walkway and within Sea-
Tac Airport.
4.9 Landscaping
The Port shall be reimbursed by Sound Transit for all labor and material necessary or related to
the maintenance of and care for all landscaping including trash pick up in the areas defined in
Exhibit F.
4.10 Closed Circuit Television Cameras
Sound Transit shall install closed circuit television cameras including pan/tilt/zoom (PTZ)
cameras in the Airport Station and the International Boulevard Bridge. The signal will be shared
with the Port at the Airport Station Communication Room. The Parties will coordinate to
facilitate use of the system, including how the Port will be provided access to the system to
address emergency events.
4.11 Fire Alarm System
Each Party shall be responsible for maintaining its own fire alarm system. The Parties
acknowledge, however, that their respective systems overlap each other's property. A diagram
depicting the fire alarm systems is provided in Exhibit G.
4.12 Fire Sprinkler System
Sound Transit shall be responsible for maintenance of the fire sprinkler system in the Airport
Station, the International Boulevard Bridge and the International Boulevard Plaza up to the
Port's water meter located west of the Station.
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4.13 Automated External Defibrillators (AEDs)
Sound Transit shall be responsible for maintaining the AEDs located at the Airport Station. The
AEDs at the Airport Station shall be the same as those used in the Sea-Tac Airport terminal.
5.0 FACILITY CHANGES
The Parties agree to coordinate and jointly review proposed changes that may affect the
physical and/or operational characteristics of their respective facilities.
6.0 MEDIA RELATIONS AND ADVERTISING
6.1 Media Relations and Special Events
Except as otherwise identified in this Agreement, Sound Transit shall be responsible for all
communications with the media about Airport Link Light Rail regardless of the circumstance,
but shall collaborate with the Port's Public Affairs staff whenever the communications involve
airport operations. The Parties shall confer, collaborate and cooperate with each other's public
affairs staff and shall identify public affairs contacts or designees.
Link light rail special or event service information will be coordinated between the Port and
Sound Transit.
6.2 Advertising
Sound Transit shall coordinate and inform the Port of plans to sell advertising or place selfpromotion
advertising at Airport Station and shall consider the Port's comments as part of its
decision-making process. The Port agrees to provide Sound Transit with a list of the
appropriate parties to review Sound Transit advertising plans and conduct timely review of
those plans.
Advertising sold or placed at Airport Station by Sound Transit shall comply with applicable
federal, state, or city jurisdiction regulations, codes, and statutes, including the Interlocal
Agreement between the City of SeaTac and the Port dated February 16, 2006. Sound Transit
retains the right to make final decisions regarding selling or placing advertising at Airport
Station.
7.0 EMERGENCY PROTOCOL
7.1 Emergency Response and/or Emergency Services
The following documents shall serve as the governing documents for emergency response and
emergency service protocol:
a. The Sound Transit Central Link System Security and Emergency Preparedness Plan
b. King County Metro's Central Link Light Rail Standard Operating Procedures
c. Port Resolution No. 3559
d. Airport Operations/Standard Operating Guidelines
e. Sea-Tac Airport Emergency Plan
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8.0 SECURITY
Sound Transit, the Port and the City of Sea-Tac have executed a Memorandum of
Understanding between the City of SeaTac, Port of Seattle, and Sound Transit for Police and
Security Services which will serve as the governing document for security at the Airport Station.
9.0 AUDITS AND RECORDS
9.1 Maintenance of Records
The Parties, including their consultants, shall maintain books, records, documents, and other
evidence directly pertinent to performance of the work under this Agreement in accordance with
Generally Accepted Accounting Principles (GAAP).
9.2 Access for Audit Purposes
The Parties, the Comptroller General of the United States, any state or federal funding agency
or any of their duly authorized representatives shall, for the purpose of audit and examination,
have access to and be permitted to inspect each other's books, records, documents, and other
evidence for inspection, audit, and copying, in accordance with Washington State record
retention requirements. The Parties shall also have access to each other's books, records, and
documents during the performance of work if deemed necessary by each other to verify the
work and invoices, to assist in negotiations for additional work, and to resolve claims and
disputes. Audits conducted under this Section shall be in accordance with Generally Accepted
Auditing Standards (GAAS) and established procedures and guidelines of the reviewing or audit
agency (ies).
The Parties agree to the disclosure of all information and reports resulting from access to
records under this Section provided that the other Party is afforded the opportunity for an audit
exit conference and an opportunity to comment and submit any supporting documentation on
the pertinent portions of the draft audit report and that the final audit report will include written
comments of reasonable length, if any, of the Parties.
10.0 ENVIRONMENTAL MANAGEMENT
10.1 Sound Transit's Environmental Management
Sound Transit has an established environmental policy, a sustainability initiative, and an
environmental management system certified under the International Standards Organization
(ISO) 14001. Sound Transit is committed to protecting the environment for present and future
generations. The purpose of these policies is to:
a. Implement environmental stewardship and sustainable development
b. Reduce environmental risks and liabilities
c. Enhance image with public, regulators, agencies, and stakeholders
d. Ensure regulatory compliance
e. Improve environmental performance
f. Simplify environmental communication
Sound Transit is committed to meeting or exceeding all environmental commitments during all
phases of transit operation. The purpose is to prevent environmental degradation, reduce work
delays and cost increases, minimize negative publicity, and reduce the number of concerned
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citizens, stakeholders, and regulatory agencies. The following Sound Transit documents will
serve as the guiding documents for Sound Transit environmental practices at the Airport Station
a. Sound Transit Environmental and Sustainability System Environmental Policy (ESMS-01),
August 22, 2007.
b. Sound Transit Executive Order No.1, Establishing a Sustainability Initiative for Sound
Transit, July 16, 2007.
c. Sound Transit Resolution R2007-12, June 28, 2007.
10.2 The Port's Environmental Management
The Port uses a sustainable asset management approach to guide its decisions related to the
planning, design, construction, operation, maintenance, renewal, and demolition of its facilities.
This approach integrates environmentally and economically sustainable development by
maintaining a focus on the total cost of ownership and implementing a comprehensive asset
management program. The following Port documents will serve as the guiding documents for
Port environmental practices:
a. EX-15 Sustainable Asset Management Policy
b. CPO-2 Environmental Purchasing Policy
11.0 COMPENSATION AND PAYMENT
11.1 Invoices and Payment
Either Party shall invoice the other on an annual basis for all services provided as follows:
a. Sound Transit shall invoice the Port for Sound Transit provided electrical service to Port
Pedestrian Bridge as defined in Section 4.7, which will consist of actual costs; and
b. The Port shall invoice Sound Transit for Port provided landscape maintenance as defined in
Section 4.9, which will include actual contractor costs plus fifteen percent (15%)
administration fee
Provided the invoice is complete, either Party will pay its respective invoice within 30 days of
receipt. The invoice will be considered complete only when all annual information is received by
each Party. Incomplete invoices will not be processed for payment.
If either Party disputes any of their respective charges, documentation or the completeness of
the invoice, notice of such objections shall be provided to the other Party in writing within 20
days after receipt of the completed invoice. Any dispute shall be subject to the dispute
resolution procedures as set forth in this Agreement. Not withstanding this paragraph, either
Party's right to dispute changes or audit is not prejudiced.
11.2 Sound Transit Invoices
The invoice should be sent to:
Accounts Payable
Central Puget Sound Regional Transit Authority
401 South Jackson Street
Seattle, Washington 98104-2826
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11.3 Port of Seattle Invoices
The invoice should be sent to:
Accounts Payable
Attn: Billing Supervisor
Port of Seattle
P.O. Box 1209
Seattle, WA 98111
11.4 Annual Cost Reconciliation
The Port of Seattle and Sound Transit will complete an annual reconciliation of all costs no later
than November 15th in order for each Party to submit an invoice to the other for their respective
scopes of work. All financial accruals are to be included as part of the reconciliation process
and mutually agreed upon with adequate supporting documentation. Any subsequent cost
adjustments shall be mutually agreed upon and treated as an expense of the next period.
12.0 STATUTORY REQUIREMENTS
The Parties will comply with all applicable state and federal laws, regulations, rules, and
procedures relative to their respective operations.
13.0 DESIGNATED REPRESENTATIVES
To ensure effective cooperation, each Party shall designate representatives responsible for
communications and coordination between the Parties. Designated Representatives are
responsible for the following:
a) Coordinating input and work of other staff members;
b) Annual review of the costs;
c) Revising or preparing exhibits and amendments to this Agreement; and
d) Identifying and resolving issues.
The contact information of the current Designated Representatives is provided in Exhibit H:
Designated Representatives. Each Party may unilaterally update its contact i nformation in
Exhibit H as necessary by providing an amended copy of Exhibit H to the Designated
Representative.
14.0 DISPUTE RESOLUTION
In the event of any dispute concerning this Agreement, the Sound Transit Deputy Director of
Operations or designee and the Senior Operations Manager, Landside of the Port or designee
shall confer to resolve the dispute. These individuals shall use their best efforts and exercise
good faith to resolve disputes and issues arising out of or related to this Agreement. In the
event the Sound Transit Deputy Director of Operations or designee and the Senior Operations
Manager, Landside of the Port or designee are unable to resolve the dispute, the Director of
Operations or designee and the Director of Airport Operations of the Port or designee shall
confer and exercise good faith to resolve the dispute.
In the event the Director of Operations or designee and the Director of Airport Operations or
designee of the Port are unable to resolve the dispute, the Chief Executive Officer of Sound
Transit or designee and the Managing Director, Aviation Division or designee of the Port shall
engage in good faith negotiations to resolve the dispute.
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In the event the Chief Executive Officer of Sound Transit or designee and the Managing
Director, Aviation Division or designee of the Port are unable to resolve the dispute, the Parties
agree to submit the matter to alternative dispute resolution methods such as mediation or
arbitration. The Parties shall follow the alternative dispute resolution procedures set forth in
paragraphs 26.4 27 of the Memorandum of Agreement for Sound Transit Central Link Light
Rail Airport Light Rail and Roadways Project (RTA/GLR 0068-06) between the Parties.
The Parties agree that they shall have no right to seek relief in a court of law until and unless
they first follow the alternative dispute resolution procedures described above.
15.0 RISK MANAGEMENT AND CLAIMS
Damage to the Port's or Sound Transit's facilities or assets caused by activities within the Light
Rail Transit Way Easement will be corrected by the Party causing the damage at no cost to the
other Party. The Parties may purchase insurance to cover all or some of the damage.
However, in the event that the responsible Party purchases insurance, the responsible Party
remains obligated to pay for the damage it causes in the event the insurance does not cover
the damage or is inadequate to cover all the damage. The responsible Party will develop a plan
for repairing damaged facilities and share that plan with the other Party prior to commencing
repair or replacement work.
In the event of an emergency where the incident and/or damage pose a threat to the public,
either Party is authorized to take immediate corrective action, including the retention of agents
or others to perform repairs, other mitigation of the damage, or other activities to protect the
public and/or prevent further damage. The Party shall, as soon as reasonably possible, notify
the responsible Party of the incident, the damage, and the corrective action the Party is
performing or plans to perform. Upon request by the responsible Party, the Party shall
relinquish the control over the situation and corrective action to the responsible Party or its
agent(s). The Parties agree to work cooperatively in the event of such an emergency. If a
Party takes corrective action in an emergency situation, all costs incurred by such Party will be
reimbursed by the responsible Party.
The handling of damage to Sound Transit's facilities and/or assets as defined in Exhibit B1
caused by a third-party (a person or entity other than the Port or Sound Transit), including
repair or replacement, will be the responsibility of Sound Transit, and not the Port. Sound
Transit may insure its facilities and assets defined in Exhibit B1 to the extent it deems
appropriate. Sound Transit retains the right to pursue recovery from any third-party who caused
damage to Sound Transit's facility and/or assets.
The handling of damage to the Port's facilities or assets as defined in Exhibit B2 caused by a
third-party (a person or entity other than the Port or Sound Transit), including repair or
replacement, will be the responsibility of the Port, and not Sound Transit. The Port may insure
its facilities and assets defined in Exhibit B2 to the extent it deems appropriate. The Port retains
the right to pursue recovery from any third-party who caused damage to the Port's facility
and/or assets.
The Parties mutually agree to name and add each other as additional insured's on their
respective liability insurance policies and waive the right of subrogation for losses arising from
or related to the activities covered by this Agreement.
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Each Party shall ensure that all third-party vendors, concessionaires, contractors, who each
Party has the right to hire and utilize for work or services, shall be required to have liability
insurance in place prior to performing work or services on any of the operational areas or
assets as defined in Section 3.0 of this Agreement. This insurance shall be of the type and in
the amounts each Party determines to be sufficient for the work or services to be performed.
Each Party who is contracting for the work or services shall require that all third-party vendors
and contractors name that Party as an additional insured on the commercial general liability
insurance policy of the third-party vendor or contractor. Where a selected third-party vendor or
contractor is performing work or services simultaneously for both Parties, then both Parties
shall be named as additional insured's on the commercial general liability insurance policy of
the third-party vendor or contractor.
16.0 INDEMNIFICATION OF CERTAIN CLAIMS
16.1 General Indemnity
To the maximum extent permitted by law, each Party shall protect, defend, indemnify and hold
harmless the other Party and all of its officials, employees, principals and agents, while acting
within the scope of its employment as such, from all costs, claims, demands, suits, actions,
judgment, and/or awards of damages, arising out of, or in any way resulting from, the
Indemnifying Party's negligent acts or omissions. No Party will be required to indemnify, defend,
or save harmless the other Party if the claim, suit, or action for injuries, death, or damages is
caused by the sole negligence of the other Party. Where such claims, suits, or actions result
from concurrent negligence of the Parties, the indemnity provision provided herein shall be valid
and enforceable only to the extent of the Party's own negligence. Each of the Parties agrees
that its obligations under this subparagraph extend to any claim, demand, and/or cause of
action brought by, or on behalf of, any of its employees or agents. For this purpose, each of the
Parties, by mutual negotiation, hereby waives, with respect to the other Party, any immunity that
would otherwise be available against such claims under the industrial insurance provisions of
Title 51 RCW. In the event that a Party incurs any judgment, award, and/or cost arising
therefrom, including attorney's fees, to enforce the provision of this section, all such fees,
expenses and costs shall be recoverable by the prevailing party. This indemnification shall
survive the termination of this Agreement.
17.0 TERMINATION
17.1 Termination for Default
Either Party may terminate this Agreement, in whole or in part, in writing if the other Party
substantially fails to fulfill any or all of its obligations under this Agreement through no fault of
the other Party, provided that insofar as practicable, the Party terminating the Agreement will
give:
a. Written notice of intent to terminate at least 30 days prior to the date of termination stating
the manner in which the other Party has failed to perform the obligations under this
Agreement; and
b. An opportunity for the other Party to cure the default within at least 30 days of notice of the
intent to terminate. In such case, the notice of termination will state the time period in which
cure is permitted and any other appropriate conditions.
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If the other Party fails to remedy the default or the breach to the satisfaction of the other Party
within the time period established in the notice of termination or any extension thereof, granted
by the Party not at fault, the Agreement shall be deemed terminated.
17.2 Termination for Convenience
Either Party may terminate this Agreement, in whole or in part, in writing, for its convenience
provided that the other Party will be given:
a. Written notice of intent to terminate no less than 180 days prior to a major service change;
and
b. Opportunity for consultation with the Party initiating the termination prior to the termination
date.
17.3 Activities upon Termination
Upon termination of this Agreement by expiration of the term or as provided in this Section,
Sound Transit and the Port agree to work together cooperatively to develop a coordinated plan
for terminating the services rendered up until the time of termination, determining reasonable
contract close-out costs for termination for convenience only, and accounting and disposing of
equipment provided by each Party in the manner that each Party directs. In the event of
termination by default or breach, each Party shall compensate the other Party for only the
services that the other Party has satisfactorily rendered to the date of termination at the rates
and amounts and in the manner provided in this Agreement, with no payment for contract closeout
costs as otherwise provided in this Section. No such termination, however, shall relieve the
Parties of obligations accrued and unsatisfied at such termination.
18.0 GENERAL PROVISIONS
18.1 Legal Compliance
At all times both Parties provide the respective services under this Agreement in accordance
with all applicable local, state and federal laws and regulations.
18.2 Personnel
The Port and all subcontractors will comply with all applicable state and federal laws,
regulations, rules, and procedures with respect to employer's liability, worker's compensation,
unemployment insurance, and other forms of Social Security and also with respect to
withholding of income tax, state disability insurance, and any other proper withholding from
wages of employees.
18.3 Rights and Remedies
The rights and remedies of the Parties to this Agreement are in addition to any other rights and
remedies provided by law except as otherwise provided in this Agreement.
18.4 Independence of Parties
It is understood and agreed that this Agreement is solely for the benefit of the Parties hereto
and gives no right to any other Party. No joint venture or partnership is formed as a result of
this Agreement. No employees agents or subcontractors of one Party shall be deemed, or
represent themselves to be, employees of any other Party.
Airport Link Operations & Maintenance Agreement draft 11/12/09
Page 11 of 18
Draft 11-12-09
18.5 Non-Exclusivity of Agreement
The Agreement is not, and will not be construed to be, the sole contract for operations,
maintenance, or repairs into which Sound Transit may enter during the term of the Agreement
or as it may be extended.
18.6 Parties in Interest
Nothing in the Agreement, whether express or implied, is intended to:
a. Confer any rights or remedies under or by reason of the Agreement on any persons other
than the Parties to it and their respective successors and permitted assigns;
b. Relieve or discharge the obligation or liability of any third-party to a Party to the Agreement;
nor
c. Give any third-parties any right of subrogation or action against the other Party to this
Agreement.
18.7 Assignment
Neither Party will assign, transfer, or otherwise substitute its obligations under the Agreement
without the prior written consent of the other Party. Any assignment made in violation of this
provision will be null and void and confer no rights whatsoever on any person.
18.8 Binding on Successors
All of the terms, provisions and conditions of the Agreement will be binding upon and inure to
the benefit of the Parties hereto and their respective successors, permitted assigns and legal
representatives.
18.9 Applicable Law
This Agreement will be governed by, and construed and enforced in accordance with, the laws
of the State of Washington. Any legal action brought resulting from this Agreement shall be
brought in the Superior Court of King County.
18.10 Waiver of Default
Waiver of any default shall not be deemed to be a waiver of any subsequent default. Waiver of
breach of any provision of this Agreement shall not be deemed to be a waiver of any other or
subsequent breach and shall not be construed to be a modification of the terms of this
Agreement unless stated to be such in writing, and signed by authorized Parties.
18.11 Entire Agreement
This Agreement, including attachments and exhibits, constitutes the entire Agreement between
the Parties relative to the subject matter herein, except as otherwise expressly provided herein.
No modification or amendment of this Agreement shall be valid and effective unless evidenced
by an agreement in writing, signed by personnel authorized to bind the Parties.
18.12 Amendments and Modifications
This Agreement and exhibits may be amended or modified by mutual agreement of the Parties
in writing.
In particular, this Agreement may be amended or modified with respect to additional work
Sound Transit may request the Port to perform beyond the scope specifically defined herein.
The Port may perform such additional work at its sole discretion in a manner consistent with its
procedures and policies.
Airport Link Operations & Maintenance Agreement draft 11/12/09
Page 12 of 18
Draft 11-12-09
Amendments to the policies outlined in this Agreement are subject to the approval of the Sound
Transit Board of Directors and the Port of Seattle Commission or its designee. Amendments
and revisions to exhibits can be authorized by Sound Transit's Director of Operations or
designee and by the Port's Director, Airport Operations or designee.
18.13 Severability
If any provision of this Agreement is held invalid by a court of competent jurisdiction, the
remainder of this Agreement shall not be affected thereby if such remainder would then
continue to serve the purposes and objectives originally contemplated.
18.14 Calculation of Time
Unless specifically provided otherwise, references to time periods of five or less days shall be
considered business days and time periods of greater than five days shall be considered
calendar days.
18.15 Notice
Any notice required, permitted or implied under this Agreement including change of address,
may be personally served on the other Party by the Party giving notice or may be served by
certified mail, return receipt required, to the following address:
Director, Airport Operations Director of Operations
Sea-Tac International Airport Sound Transit
P.O. Box 68727 401 South Jackson Street
Seattle, WA 98168 Seattle, WA 98104-2826
19.0 EFFECTIVE DATE AND TERM
19.1 Effective Date
This Agreement shall take effect upon signature by the Parties.
19.2 Term
This Agreement shall expire five years after the date of signature by both Parties.
Airport Link Operations & Maintenance Agreement draft 11/12/09
Page 13 of 18
Draft 11-12-09
20.0 EXECUTION OF AGREEMENT
This Agreement may be executed in counterparts, each of which shall be regarded for all
purposes as one original.
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the day
and year set forth below their signatures.
The Port of Seattle Central Puget Sound Regional Transit
("Port") Authority
("Sound Transit")
_________________________________ _________________________________
Tay Yoshitani Joan M. Earl
Chief Executive Officer Chief Executive Officer
Date:_____________________________ Date:___________________________
Approved as to form: Approved as to form:
__________________________________ __________________________________
Sound Transit Legal Counsel
Date:_____________________________ Date:_____________________________
Airport Link Operations & Maintenance Agreement draft 11/12/09
Page 14 of 18
EXHIBIT A: DEFINITIONS
AED - Automated External Defibrillator.
Airport Segment - The light rail system extending from Tukwila International Blvd. Station in
the City of Tukwila to SeaTac Airport in the City of SeaTac.
CCTV - Closed Circuit Television
Configuration Control - Refers to the responsibility to ensure that no changes are made to any
portion of either Party's property and related assets without the express written approval of the
Party through a formalized process of approval.
CPI - The U.S. Department of Labor, (Bureau of Labor Statistics) Consumer Price Index for All
Urban Consumers (CPI-U) for the Seattle-Tacoma-Bremerton area.
CUSS - Port of Seattle Common Use Self Service Kiosks. Refers to the automated, self-service
check in terminals used by airlines.
Designated Representatives - The individuals who are assigned to specific tasks outlined in
the Agreement as listed in Exhibit G.
DSTT - the Downtown Seattle Transit Tunnel consisting of the Tunnel, the Merge Zone, the
Tunnel Annex, and the Tunnel Control center as defined in the DSTT agreement.
FIDs Port of Seattle Flight Information Displays
FCC Fire Control Center.
LCC The Link Control Center located at the King County Metro Building at 1263 6th Avenue,
Seattle, Washington.
Third Party - A person or entity other than Sound Transit or the Port.
EXHIBIT A Page 1 of 1
Airport Station Operations and Maintenance Agreement
Exhibit B1: Sound Transit Owned Assets
Note: This will include the site drawings depicting ST asset ownership as well as the
following list of assets.
Sound Transit Owned Assets
Light rail track structure
At-grade slabs
Retaining walls
Abutments
Traffic barriers delineating track
Aerial structures
Columns
Foundations
Light rail operating systems
Traction Power Substation (TPSS)
Overhead catenary systems and controls
Airport Station Structure
Columns
Foundations
Platforms
Glazing
Elevators and escalators
Interior finishes
Infrastructure systems
Operating, revenue control and monitoring systems
Conduits
Cabling
Equipment
Other support infrastructure
International Boulevard Bridge
Associated facilities located east of International Boulevard
Port Pedestrian Bridge
CCTVs
Public Address Speaker
Track and station drainage
Drains
Downspouts
Sound Transit Art Elements
Station grade level
Pavement
Landscaping
Fencing
Egress facility
Infrastructure systems
1 of 3
Exhibit B2: Port of Seattle Owned Assets
Port of Seattle Owned Assets
North Airport Expressway elements
Roadway surface
Roadway shoulders
Bridges
Walls
Cut and fill slopes
Utilities
Sign structures and signage (including static and variable message signs)
Intelligent transportation system (ITS)
Traffic barriers excluding track barriers
Illumination
Drainage
Landscaping
Other structures
Airport Station
Flight information displays (FIDs) and system
Common Use Self Service Kiosks (CUSS) and system
Non-station grade level
Pavement
Landscaping
Fencing
Supporting infrastructure
Traffic barriers and impact attenuators
Pedestrian bridge connecting Airport Station to the main garage
Foundations
Columns
Bridge structure
Flooring
Roofing
Public Address Speaker
Interior finishes
Infrastructure
Pedestrian walkway through garage connecting the pedestrian bridge to the garage fourth
floor pedestrian plaza
Walkway surfaces
Signage
Railings
Infrastructure systems
2 of 3
Responsibility Matrix Each Party to maintain respective signage. POS to reimburse ST for power consumption. NOTES: Video feed provided to POS Port of Seattle X X X X X X X X X
Sound Transit X X X X X X X X X X X X X X
Tasks Airport Station Landscape Janitorial Maintnenace Fire/Life Safety Signage Lighting CCTV AED IB Ped. Bridge & Plaza Landscape Janitorial Maintnenace Fire/Life Safety POS Ped. Bridge Landscape Janitorial Maintnenace Fire/Life Safety Signage Lighting CCTV Elev. Guideway Landscape Maintnenace Fire/Life Safety
EXHIBIT C: GENERAL SYSTEM DESCRIPTION
OVERVIEW
Central Link Light Rail System Initial and Airport Segments
Initial Segment
The Initial Segment extends from a tail track located in a Tunnel Annex east of Westlake Station
through the existing Downtown Seattle Transit Tunnel (DSTT) to Tukwila International Blvd.
Station bordering the cities of Tukwila and SeaTac.
The Initial Segment consists of a 15.6-mile long double-track light rail transit system, twelve
passenger stations, and an Operations and Maintenance Facility (OMF). The line, located
largely in exclusive right-of-way with a mix of at-grade, aerial, and subway guideway, includes
the existing 1.5-mile long DSTT and serves four of its five stations. Buses will continue to serve
all five of the existing DSTT stations as studies have concluded that joint use is feasible and
safe. The Initial Segment included retrofitting the DSTT for joint rail/bus operations, ADA
compliance, and Fire/Life Safety requirements.
Four of the twelve stations on the Initial Segment are in the DSTT: Westlake, University Street,
Pioneer Square, and International District/China Town. South of the DSTT, the line includes an
at-grade station at Stadium and SODO; a deep-mined station in the Beacon Hill; an elevated
station at Mt. Baker; at-grade stations at Columbia City, Othello Street, and Rainier Beach; and
an elevated station at Tukwila International Blvd. which includes a park and ride lot.
Airport Segment
The line is extended further south by some 1.7 miles from Tukwila International Blvd. Station to
SeaTac Airport Station. There are no intermediate stations. The alignment is all aerial structure
except for a portion of the guide way where it comes to grade to facilitate access requirements
for maintenance vehicles. The combined Initial Segment and Airport Segment are 15.6 miles in
total.
System
A fleet of 35, low-floor, articulated 95-foot cars have been procured for both the Initial and
Airport Segments. All passenger stations have been constructed accommodate four-car trains.
The project includes an Operations and Maintenance facility that is located on a 25-acre site
adjacent to the aerial structure on South Forest Street between 6th Avenue South and Airport
Way South.
Page 1 of 3
EXHIBIT C: GENERAL SYSTEM DESCRIPTION
KEY FEATURES
The following is a summary description of the line and planned service:
Alignment Westlake stub tunnel to SeaTac Airport Station = 15.6 miles of double track
1.5 miles tunnel joint bus/rail operations
1.0 miles tunnel
7.2 miles at-grade
5.9 miles aerial
31 grade crossings (3 gated and 28 controlled by traffic lights)
Train Service Seven days a week (including holidays)
20 hours per day (5:00am to 1:00am) Monday Saturday
18 hours per day (6:00am to Midnight) Sunday
Stations 13 stations (5 below ground, 3 aerial and 5 at-grade stations)
Headways (Initial Segment)
Monday Friday Saturday Sunday & Holidays
05.00 to 06.00 hrs 15 mins 05.00 to 08.00 hrs 15 mins 06.00 to 08.00 hrs 15 mins
06.00 to 08.30 hrs 7 mins* 08.00 to 22.00 hrs 10 mins 08.00 to 22.00 hrs 10 mins
08.30 to 15.00 hrs 10 mins 22.00 to 01.00 hrs 15 mins 22.00 to 00.00 hrs 15 mins
15.00 to 18.30 hrs 7 mins*
18.30 to 22.00 hrs 10 mins
22.00 to 01.00 hrs 15 mins
* Headways may be adjusted to 6 minutes with the February 2010 service
change following the opening of the Airport Segment.
Trains 95 feet long
2-car train consists in the initial years of service
Stations Capable of accommodating a maximum consist size of 4 cars
Light Rail 74 seated and 74 standees = 148 total per LRV at a load factor of 2.0
Vehicles Space for 2 wheel chairs, 2 bicycles and luggage space per car
Vehicles
Fares System A barrier free proof-of-payment fare collection system
Maintenance An Operations and Maintenance Facility (OMF) is located at Forest
Facility Street and Airport Way
The OMF will have the following:
Link Operations Control Center
Transportation functions
Outside storage yard for 104 cars
LRV maintenance shop
Page 2 of 3
EXHIBIT C: GENERAL SYSTEM DESCRIPTION
ALIGNMENT MAP
Central Link Light Rail Initial and Airport Segments
Page 3 of 3
NOTES: To be determined at close of construction To account for Janitorial use, VMS and LED signage Lighting Cost Allocation (Est.) (Est.) (Est.) (Est.) 60 60 24 $0.09 10% 95.04 $8.55 $3,122.06
Exhibit D Cost Allocation for POS PED Bridge Number of Lighting Fixtures Power Consumption of Individual Fixtures (Watts) Hours of Operation (Ave.) Electrical Power Utility Rate (KWHR) Misc. Consumption Factor Daily KWHR Daily Power Consumption Cost Annual Power Consumption Cost
GENERAL NOTES:
1. MAINTENANCE FOR ALL ELECTRICAL DEVICES ON THE LIGHT RAIL
STATION AND THE PED BRIDGE TO THE BOTTOM OF THE VERTICAL
CHASE AND INCLUDING BUT NOT LIMITED TO CONDUITS,
CONDUCTORS, AND PANELS ARE RESPONSIBILTY OF SOUND TRANSIT
WITH THE EXCEPTION OF THOSE ITEMS WITH A (POS) DESIGNATION
IN THIS SKETCH,
2. DEFINITIONS
(POS) PORT OF SEATTLE RESPONSIBILITY
(ST) SOUND TRANSIT RESPONSIBILITY
MFIDS MULTI FLIGHT INFORMATION DISPLAY SYSTEM
CUSS CUSTOMER USER SELF SERVICE
VMS VARIABLE MESSAGE SIGN
VMS/CAMERA (ST)
POWER TO THE 2 LIGHTING
PANELS AND TO THE POWER
PANEL IS (ST). PowER FROM
THESE PANELS IS THE (POS).
POWER IN THE BRIDGE TO THE
ST VMS/CAMERA IS (ST).
POWER TO POS CABINETS (ST)
PED BRIDGE POWER (ST)
MFIDS (ST)
PED BRIDGE EMERGENCY POWER (ST)
MHDS
COMM ROOM
CUSS
cuss (ST)
-I-C ROOM
LRT STADON
ELECTRICAL SYSTEM MAINTENANCE RESPONSIBILITY
EXHIBIT DD
SOUND TRANSIT / PORT OF SEATTLE
GENERAL NOTES:
1. MAINTENANCE FOR ALL COMM DEVICES ON THE LIGHT RAIL STATION
(POS)/
AND THE PED BRIDGE TO THE BOTTOM OF THE VERTICAL CHASE
AND INCLUDING BUT NOT LIMITED TO CONDUITS, CONDUCTORS, AND
VMS PANELS ARE RESPONSIBILTY OF SOUND TRANSIT WITH THE
EXCEPTION OF THOSE ITEMS WITH A (POS) DESIGNATION IN THIS
SKETCH.
DEFINITIONS
(POS) PORT OF SEATTLE RESPONSIBILITY
WALKWAY
(ST) SOUND TRANSIT RESPONSIBILITY
MFIDS MULTI FLIGHT INFORMATION DISPLAY SYSTEM
COMM FROM ST TERMINAL STRIP AT ST VMS CUSS CUSTOMER USER SELF SERVICE
IN
PORT PED BRIDGE IS VMS VARIABLE MESSAGE SIGN
(POS)
FROM TERMINAL STRIP TO ST COMM ROOM IS (ST). PED BRIDGE PORT PEDESTRIAN BRIDGE TO AIRPORT STATION
FRE ALARM PULL STATION
SDEAKER/S ROBE (POS)\D/_\ -_D 3 RI D G
. _
EX TERMINAL STRIP (my:
TOP TOLL PLAZA (POS) < CO M VMS/CAMERAS (SI)
VAULT
PED BRIDGE FIRE ALARM (POS)
FIRE ALARM STROBE, TYP (POS)
/\
VERTICAL CHASE (POS)
FIRE ALARM PULL STATIM
SPEAKER/STROBE (POS)
VMS/CAMERAS
(SD/
(2) COMM CABINETS
1. COMMUNICATIONS/FID/CUSS
r'| 2V CCTV
IRT STATION
I /a\ I CABINETS (ST) PED BRIDGE FIRE ALARM (POS)
III): INTERIOR COMPONENTS (POS)
CO LUIVIN H 6 / MFIDS ( POS >
\ I
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I CUSS (POS)
I
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( 2) 2" CONDUITS (POS )
COMM R00 FCC ROO
48 STRAND SINCLE MODE FIBER
SOUND TRANSIT COMM (ST)
48 STRAND MULTI MODE FIBER
50 PAIR CAT 3 COPPER
SOUND TRANSIT COMMUNICATION CABINETS (ST)
SOUND TRANSIT COMM CONNECTION (ST)
A RPORT STATION CAMERA FEED (ST)
COMM SYSTEM MAINTENANCE RESPONSIBILITY
EXHIBIT EE
SOUND TRANSIT / PORT OF SEATTLE
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GENERAL NOTES:
1. DEFINITIONS
(POS) PORT OF SEATTLE RESPONSIBILITY
(ST) SOUND TRANSIT RESPONSIBILITY
VMS VARIABLE MESSAGE SIGN
PED BRIDGE PORT PEDESTRIAN BRIDGE TO AIRPORT STATION
/R: BRIDG_
VERTICAL CHASE
DROW
LRT STATION PED BRIDGE FIRE ALARM (POS)
FIRE ALARM PANEL (ST)
AIRPORT STATION FIRE ALARM SYSTEM (ST)
TO COMM ROOM (ST)
FIRE ALARM SYSTEM MAINTENANCE RESPONSIBILITY
EXHIBIT GG
SOUND TRANSIT / PORT OF SEATTLE
EXHIBIT H: DESIGNATED REPRESENTATIVES
Port of Seattle
Paul Grace
Airport Operations Senior Manager
Sea-Tac International Airport
P.O. Box 68727
Seattle, WA 98168
Telephone: 206-787-7235
Fax: 206-787-7710
Sound Transit
Vicki Youngs
Deputy Director of Operations
Sound Transit
401 S. Jackson ST
Seattle, WA 98104
Telephone: 206-398-5024
Fax: 206-398-5215
Exhibit H: Airport Link Operations & Maintenance Agreement
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