PORT OF SEATTLE 
MEMORANDUM 

COMMISSION AGENDA             Item No.      5b 
Date of Meeting   November 30, 2009 

DATE:    November 3, 2009 
TO:      Tay Yoshitani, Chief Executive Officer 
FROM:    Robert F. Riley, Director, Aviation Capital Improvement Program 
SUBJECT: Architectural ID/IQ for use by staff at Seattle-Tacoma International Airport. 
Amount of This Request: $0    Source of Funds: Future Individual Project Authorizations 
ACTION REQUESTED 
Request Port Commission authorization for the Chief Executive Officer to execute a professional
services indefinite delivery indefinite quantity (IDIQ) contract for architectural services totaling
$750,000 for 3 years in support of upcoming capital improvement projects at Seattle Tacoma
International Airport (Airport). 
SYNOPSIS 
IDIQ contracts provide the Port with the flexibility to meet business requirements as they arise
by issuing individual Service Directives to accomplish tasks within a general, pre-defined Scope
of Work on an as-needed basis for a fixed period of time and a maximum contract amount.
Competitively bid IDIQ contracts are a widely used public sector contracting tool, consistent
with the Port's Resolution No. 3605 and governed by CPO-1 policy. 
BACKGROUND 
To fulfill the business plan objectives for the Airport, a number of projects are being planned for
the future. Of these future projects, some have commonality of scope, which could allow for
their design needs to be met by a single IDIQ contract rather than individual design contracts per
project. Combining these individual designs into a single IDIQ will improve the standardization
of design where important to the facility, such as the terminal building. It would also provide
more efficient delivery of service by combining these needs into a single procurement process. 
The estimated not-to-exceed cost for the contract is $750,000 for a 3-year period. This
authorization will only authorize the execution of the contract. A Service Directive will be

COMMISSION AGENDA 
T. Yoshitani, Chief Executive Officer 
November 3, 2009 
Page 2 of 3 
issued for each project authorizing the consultant to perform specified scope of work only after
staff has received authorization for the project in accordance with Resolution No. 3605.
PROJECT DESCRIPTION/SCOPE OF WORK 
Prepare one IDIQ type contract for architectural improvement projects for the Airport.
The contract will have a separate Request for Qualifications (RFQ) prepared and advertised. The
RFQ will include goals for small business participation. The contract will have a Contract
Ordering Period (during which the design services may be separately authorized) of three years.
The actual contract duration may extend beyond three years in order to complete construction
support services which occur after design. The RFQ has listed projects that would be included in
the scope of work for each design contract. Projects not listed but that become necessary may be
included in this contract provided they are for architectural projects at the Airport. 
The projects listed for each contract are either business plan prospective or conceptual in nature.
Representative projects could include modifications to terminal office space, concessions kiosk
and cart design, project plan and definition for miscellaneous projects. It is anticipated that some
of these projects will move forward for approvals during 2010. It is also anticipated that not all
of the projects listed will have designs initiated during the three year Contract Ordering Period.
Projects not initiated during this period would be accomplished via future IDIQ consultant
selections. 
Although the projects are primarily architectural, the intent is for the architectural consultant to
retain multidiscipline design teams necessary to produce a complete design. The multidiscipline
approach will enable a variety of small businesses to participate during the selection processes. 
Project Statement and Objectives: 
The consultant shall provide all required professional services for the Architectural Design
Services contract on an ID/IQ basis throughout the term of this Agreement. The specific scope of
work to be accomplished for each project shall be identified in a Service Directive. The Service
Directive will also include the schedule and cost of services to be provided by the Consultant for
each project.
ALTERNATIVES CONSIDERED/RECOMMENDED ACTION 
1.  Prepare separate procurements for each project. This alternative would require many
more procurement processes, add more time to projects, and increase administrative costs
in order to hire architects for each project. Design standardization and integration would
be more difficult to achieve. This is not the recommended alternative.

COMMISSION AGENDA 
T. Yoshitani, Chief Executive Officer 
November 3, 2009 
Page 3 of 3 
2.  Prepare a single procurement for an identified set of architectural projects. This 
alternative would provide a higher degree of standardization and integrity in design and
minimize the number of procurement processes necessary for timely completion of
projects. This is the recommended alternative. 
FINANCIAL IMPLICATIONS 
Cost Estimate 
The total estimated cost for design services will not exceed $750,000. The contract will have a
not-to-exceed dollar threshold. No work is guaranteed to the consultants, and the Port is not
obligated to pay the consultant until a Service Directive is executed. After receiving
Commission authorization for each project in accordance with Resolution 3605, the actual work
will be defined and the Port will issue individual project-specific Service Directives. 
ENVIRONMENTAL SUSTAINABILITY/COMMUNITY BENEFITS 
Each project will identify environmental sustainability and community benefits as part of its 
Resolution No. 3605 authorization. 
TRIPLE BOTTOM LINE SUMMARY 
Each project will identify a triple bottom line summary as part of its Resolution No. 3605 
authorization. 
PROJECT SCHEDULE 
It is estimated that the contract will be executed by April 2010 and have a three year ordering
period. The contract duration may extend beyond that period to allow work to be completed. 
PREVIOUS COMMISSION ACTION 
No previous Commission action. 
ATTACHMENTS 
None.