Item 7d Memo

PORT OF SEATTLE 
MEMORANDUM 
COMMISSION AGENDA  POLICY AND STAFF BRIEFING 
Item No.        7d 
Date of Meeting   November 30, 2009 

DATE:    November 10, 2009 
TO:     Tay Yoshitani, Chief Executive Officer 
FROM:    Melinda Miller, Director, Portfolio Management 
Kate Deaver, Capital Project Manage 
SUBJECT: Briefing on Proposed Replacement of the Fishermen's Terminal C15
HVAC CIP 800137 
BACKGROUND 
Fishermen's Terminal, located on Salmon Bay, is a regional center for maritime activity
and one of the few working terminals in the United States open to public access.
Restaurants, retail shops, full-service banking, fresh seafood market and the Seattle
Fishermen's Memorial offer a front-row seat to the historic fishing industry. 
Building C-15 at Fishermen's Terminal was constructed in 1987. The building
occupancy consists of the Port of Seattle operations staff offices and 18 mixed-use
tenants, including leased offices, various retail businesses, one tavern, and three
restaurants. The building is 95% occupied with annual revenues of $1,172,537. The
existing heating, ventilating and cooling system (HVAC) is original to the building. The
normal useful life for an HVAC system is approximately 15 years. This system has been
able to function well for 22 years due to proper maintenance and repairs, but it is well
past its useful life. The preliminary budget for this project is $4,000,000. 
The HVAC system for the C15 Building consists of up to 15 "rooftop" units ranging in
size from 2.5 tons to 25 tons. When the building was constructed in 1987, the units were
installed on two mezzanine levels, (one for the west side of the building and one for the
east side of the building) that were integrated into an open truss roof structure; basically
the floor of the mezzanine and the roof for the building are tied together structurally. 
PROPOSED CAPITAL IMPROVEMENT 
This project will replace the existing HVAC and Mechanical Controls System with new
equipment and a fully integrated mechanical controls system. Procurement for the
engineer/designer will start in January 2010 with the actual design starting in mid- to late

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
November 10, 2009 
Page 2 of 2 
summer 2010. Construction is scheduled, weather permitting, for late spring of 201l with
an expected duration of less than three months. The project was included in the 2009
Plan of Finance as a committed project under CIP C800137 with the bulk of the dollars to
be spent in 2011. 
The selected Engineer will be tasked with creating design options that will be analyzed to
determine the most cost effective solution with attention to energy efficiency and
sustainability. We anticipate that the design will be challenging as the engineers will
need to determine how to install very large units (up to 7'x7'x4') into spaces with limited
(42") access. The roof/mezzanine structural issues will also be addressed and a solution
determined so that the units can easily be replaced as needed in the future. We hope to
find creative and cost effective methods for construction that will reduce the costs but
will not know until we start the design. The costs were estimated higher than a normal
HVAC project due to the roof/mezzanine structural issues. 
NEXT STEPS 
December 15, 2009: Commission authorization for the required permitting, design, and
project management is planned to be requested at a commission meeting. 
Winter 2010/Spring 2011: Commission authorization for construction funding will be
sought upon completion of the required permitting, engineering design, and final
construction estimate. 
Summer 2011: Construction to begin. 
Fall/Winter 2011: Construction to be completed.

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