PORT OF SEATTLE 
MEMORANDUM 

COMMISSION AGENDA             Item No.      6b 
Date of Meeting   November 3, 2009 
DATE:    October 7, 2009 
TO:      Tay Yoshitani, Chief Executive Officer 
FROM:    Stephanie Jones Stebbins, Senior Manager, Seaport Environmental Programs 
Paul Meyer, Environmental Program Supervisor, Seaport Environmental
Programs
SUBJECT:  Procurement of multiple Indefinite Delivery, Indefinite Quantity (IDIQ) Seaport
Wide on-call Professional Service Agreements for Environmental Compliance
and Management 
REQUESTED ACTION 
Authorization for the Chief Executive Officer to execute up to five (5) individual indefinite
delivery, indefinite quantity (IDIQ) on-call environmental consulting services contracts. This
capacity will be used to assist the Seaport Environmental Program to assess, plan, perform and
monitor environmental compliance for Port-owned Seaport and Real Estate operations and
Capital Development construction projects for all environmental media. In addition, the
department requires consulting services capacity to develop and implement environmental
management programs and initiatives. The contracts will cover work on properties the Port
currently owns, uses, owned or used in the past, or that could be acquired or used in the future. 
The total amount of the contracts will not to exceed $3,750,000 and each individual contract will
not exceed $750,000. 
SYNOPSIS 
Seaport Environmental Program provides and manages environmental compliance and response
for regulated hazardous materials, underground storage tanks, surface and subsurface spills, and
stormwater construction. Regulatory compliance is managed for ongoing operations as well as
construction projects for the Seaport, Real Estate and Capital Development divisions. The
Seaport Environmental Program also develops and implements a coherent and detailed
environmental management program designed to help Portrun operations and Port tenants
maintain and track compliance with environmental regulations and reduce overall environmental
impacts from operations.
On June 8, 2004, the Commission authorized the CEO to enter a series of professional open
order service agreements totaling $4,250,000 for environmental sampling services to support
Seaport division projects. On December 13, 2004, contracts were awarded under request for
qualifications (RFQ) ID 040019 to ten (10) qualifying firms. To date $3,656,226.21 has been
committed. 
The open order authorization approved in 2004 supported a variety of environmental compliance
and construction field support services throughout the marine division. This has allowed Seaport
Environmental to provide support to all Port of Seattle business divisions in an efficient and

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
October 7, 2009 
Page 2 of 3 

timely manner. Existing open-order environmental services agreements are due to expire on
December 31, 2009. In order for the Seaport Environmental Program to continue to provide these
services, new contracts with environmental technical and consultant services providers are
needed. 
The Port anticipates awarding up to five (5) indefinite delivery, indefinite quantity (IDIQ) type,
combined personal and professional service contracts(s) totaling $3,750,000 over a duration of
three (3) years. The value of each IDIQ contract for services will vary but will not exceed
$750,000 for any of the contracts. No minimum amount of services or compensation will be
guaranteed. Delivery or performance will be required only as authorized by Service Directives
issued by the Port. The Port may award fewer than five (5) contracts depending on qualifications
and availability of team(s)/firm(s) who respond to the solicitation. 
This request is only for contracting authority; the Commission under the regular environmental
reserves authorization process or through project specific authorizations will authorize funding. 
Seaport Environmental reviewed the contract scope of work with the Office of Social
Responsibility (OSR) to identify small business subcontracting availability for these contracts.
Small business subcontracting goals were established and will be stated in the RFQ.
SCOPE OF WORK 
The Port's Seaport includes numerous operating facilities and tenant properties. Some Port
properties have long histories of industrial use by facilities and operations known to have
potential to require environmental compliance and management needs. Any construction at these
sites, even small projects, have the potential to discover contaminated soil or water that requires
field profiling, assessment of contamination, appropriate disposal decisions and tracking to
comply with state and federal regulations. Contaminated materials are also generated by ongoing
operations which must be managed according to similar regulations. Environmental management
plans required by regulation to address environmental contamination, emergency response and
impact mitigation require constant updating and tracking for effective compliance. The Port
requires on-call environmental consulting services capacity to assist the Seaport Environmental
Program to monitor and manage regulated media and to comply with state, federal and local
programs that regulate environmental response. The requested services and activities include, but
are not limited to: 
Hazardous materials management and compliance support
On-call construction (and CIP) support and fieldwork services for construction and
temporary erosion and sediment control (TESC) support 
On-call spill and incident response support 
Underground storage tank management support 
Environmental compliance auditing support 
Environmental compliance tracking system support 
Environmental management and compliance management planning support 
This IDIQ contract will provide the Seaport Environmental Program with additional resources
and flexibility to respond to unanticipated contamination incidents, meet time sensitive reporting
requirements, address construction-related monitoring obligations and to identify and manage

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
October 7, 2009 
Page 3 of 3 

ongoing regulatory program requirements at Seaport, Real Estate and construction sites. Issuing
individual Service Directives on an as-needed basis, within a general pre-defined Scope of Work
for a fixed period-of-time and a maximum contract amount, will enable the Port to accomplish
these tasks. Competitively bid IDIQ contracts are a widely used public sector contracting tool,
consistent with the Resolution 3605 and governed by the CPO-1 policy. 
ALTERNATIVES CONSIDERED/RECCOMENDED ACTION 
1.   Undertake procurement of up to five (5) Category III contracts for long-term commitment
consultant services. The process required to procure a Category III contract ensures a
competitive process, encourages small business participation, and provides staff with the
tools needed to respond in a timely manner to request for service. This is the
recommended alternative. 
2.   Prepare a separate procurement each time when on-call environmental consulting services
are needed. This option would not be the most efficient use of Port resources, as it would
result in multiple low-dollar contracts for similar services. In addition, we would not be
able to respond in a timely way when services are needed quickly. This is not the
recommended alternative. 
3.   Conduct the activities described above using Port resources, without outside consultant
assistance. There are insufficient staff resources and expertise to conduct these
environmental management tasks without consultant support. Relying on in-house staff
would likely result in the work not being conducted according to the schedule required by
the regulatory agency, with a risk of enforcement action. This is not the recommended
alternative.
FINANCIAL IMPLICATIONS 
There is no funding request associated with this authorization. The funding will be from a variety
of sources including operating budget, capital budget or Environmental Reserves. Individual
Service Directives will be executed to authorize the consultant to perform any specific work on
the contract against approved project authorizations. 
PROJECT SCHEDULE 
This authorization will allow the initiation of a Category III procurement process in the fourth
quarter of 2009, so that the contracts will be executed prior to expiration of the existing open
order contracts on December 31, 2009. Individual Service Directives executed under these
approved contracts will specify the specific schedule, scope and budget for the work.