PORT OF SEATTLE 
MEMORANDUM 

COMMISSION AGENDA             Item No.      6a 
Date of Meeting   September 22, 2009 
DATE:    August 22, 2009 
TO:      Tay Yoshitani, Chief Executive Officer 
FROM:    Stephanie Jones Stebbins, Senior Manager, Seaport Environmental Programs 
Kathy Bahnick, Environmental Program Supervisor, Seaport Environmental
Programs 
SUBJECT:  Procurement of multiple known Indefinite Delivery, Indefinite Quantity (IDIQ)
Professional Service Agreements for Harbor Island, Lower Duwamish, Elliott
Bay/Puget Sound for Sediment Site Support 
ACTION REQUESTED 
Authorization for the Chief Executive Officer to enter into three contracts for sediment site
support for the following locations: Harbor Island Superfund site, Lower Duwamish Superfund
site; and Elliott Bay/Puget Sound. 
The port anticipates awarding up to three (3) indefinite delivery indefinite quantity (IDIQ) type 
contract(s). The sum of all three contracts will not exceed $6,000,000.  Contract duration will
initially be for four (4) years with a possibility of two (2) one-year extensions. These timeframe
with extensions are needed to ensure that the port has adequate and available resources during
the negotiations with U.S. Environmental Protection Agency (EPA), Washington State
Department of Ecology (Ecology), and other negotiating parties involved in the Record of
Decisions (ROD) for the two Superfund sites. The value of each IDIQ contract for service will
be variable and no individual contract will exceed $2,500,000. 
The period of performance of the contract(s) is scheduled to start in early 2010. 
SYNOPSIS 
The Seaport Environmental Program provides and manages remediation liability and
environmental regulatory agency compliance and support services for the Seaport, Real Estate,
and Capital Development divisions. 
The services requested are to provide consultant support for port-specific regulatory support,
strategic planning and performing initial investigations as required due to the Comprehensive
Environmental Response, Compensation, and Liability Act (Superfund), the State Model Toxics
Control Act (MTCA) Statute, and the state sediment management standards (SMS).

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
August 22, 2009 
Page 2 of 3 
Existing open-order environmental services agreements expire at the end of 2009. New contracts
with environmental technical and consultant service providers are needed in order to respond to
ongoing and future Superfund, MTCA, and SMS request and orders from the regulators.
IDIQ contracts provide the port with the flexibility to meet regulatory requirements as they arise
by issuing individual service directives on an as-needed basis to accomplish tasks within a
general, pre-defined scope of work for a fixed period of time and a maximum contract amount.
Competitively bid IDIQ contracts are a widely used public sector contracting tool, consistent
with the port's Resolution 3605 and governed by CPO-1 policy. 
This request is only for contracting authority  funding will be authorized under the
environmental reserves authorization. 
We are reviewing the contract scope of work with the Office of Social Responsibility (OSR) to
identify small business subcontracting availability for these contracts. Small business
subcontracting goals will be established and stated in the request for qualifications (RFQ).
PROJECT SCOPE OF WORK 
The primary focus of the proposed professional service contract(s) is to provide timely, cost
efficient consulting services required to comply with regulatory requirements. The port manages
contracts for multiple parties for the remedial investigation/feasibility studies (RI/FS) for the
Lower Duwamish Superfund site and the East Waterway Operable Unit (an operable unit under
the Harbor Island Superfund site). The contracts requested under this commission memo are for
consultant support on port-only tasks related to the RI/FS and related regulatory or investigation
issues. 
On-call service provided by this contact will assist the port in responding to regulators' requests 
regarding sediment contamination that the port may be responsible for, and in strategizing how
to address these issues. These requests are expected to be for various levels of investigation into
the nature and extent or source of contamination, the potential risks it may pose to human health
and the environment currently and in the future, and the feasibility of remedial options. 
More specifically, these investigations may include, but not be limited to the following types of
tasks: 
Providing overall and site-specific regulatory support including strategic analysis and
planning 
Negotiation and support leading to a Record of Decision (ROD) for Lower Duwamish
and Harbor Island Superfund sites 
Assisting the port in discussions and commenting on proposed or potential upcoming
regulatory changes impacting sediment management.
Compiling data and developing work plans 
Conducting initial sediment and upland investigations of potential sources of
contaminated sediment and related source control issues

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
August 22, 2009 
Page 3 of 3 
Sampling and analyzing sediments, soils, seeps, marine organisms and tissue, water and
groundwater 
Conducting bioassays 
Reporting and analyzing the data 
Assessing remedial options 
Performing preliminary remedial designs and feasibility studies, including cost analysis 
This work will represent the initial stages of investigations. If significant investigation work is
required site-specific procurements will be initiated and presented for approval to the port
commission. 
ALTERNATIVES CONSIDERED/RECCOMENDED ACTION 
1. Undertake procurement of a Category III contract(s) for comprehensive sediment site support
services. The process required to procure a Category III contract ensures a competitive
process, encourages small business participation, and provides staff with the tools needed to
respond in a timely manner to request for service. This is the recommended alternative. 
2. Undertake separate procurement process each time services are needed in any discipline. This
option would not be a timely or efficient use of port resources, as it would result in multiple
low dollar contracts for similar services. There is also the potential that the procurement
process would require so much time that the work would not be conducted according to the
schedule required by the regulatory agency, with a risk of enforcement action.  This is not the
recommended alternative. 
3. Conduct the sediment site support activities described above using port resources, without
outside consultant assistance. There are insufficient staff resources and expertise to conduct
these environmental management tasks without consultant and laboratory support. Relying on
in-house staff would likely result in the work not being conducted according to the schedule
required by the regulatory agency, with a risk of enforcement action 
FINANCIAL IMPLICATIONS 
There is no funding request associated with this authorization. The funding source is the
Environmental Reserves Budget. Individual service directives will be executed to authorize the
consultant to perform any specific work on the contract against approved project authorizations
under the Environmental Reserves Budget.
PROJECT SCHEDULE 
This authorization will allow initiation of a Category III procurement process in the third quarter
of 2009, so that contracts can be executed prior to expiration of existing open order contracts on
December 31, 2009. Individual service directives executed under these approved contracts will
specify the specific schedule, scope and budget for the work