Corrected presentation  9/8/09
ITEM NO: ____7b_Supp_____
DATE OF
MEETING:_September 1, 2009_
Review of Proposed
Amended Resolution 3605:
Explain Follow up to the Resolution's
passage.
Explain main elements of the new
document.
Explain how elements differ from the
previous Resolution.

Resolution No.3605 passed
On August 26, 2008, Port of Seattle Commission passed
Resolution 3605.
Strengthened the Commission's relationship with the Chief
Executive Officer
Provided improved oversight of the Port's capital construction
programs
Clarified when and how staff members must gain the body's
approval on Port projects

Resolution No. 3605 Implementation
Ensure new Resolution understood and implemented:
Presentations to Port departmental working groups
Formation of a "Wizards" group for questions and issues
involving implementation
Frequently Asked Questions (FAQ) web page on the Port's
Compass Page

Resolution 3605 Changes for Review
Replacing and clarifying the term "Authorized Budget
Limits"
Increasing the level of purchased goods requiring
Commission approval from $200,000 to $500,000
Authorizing maintenance work up to $500,000
Raising all other authorization levels for Commission
scrutiny to $300,000
Language changes for clarity

Section 1.5: Removal/replacement of
"within Authorized Budget Limits"

Section 1.5: Removal and replacement of "within Authorized
Budget Limits" passage. Term was a holdover from Res. #3181,
and undefined.
New Section 1.8: Enables CEO to exercise his authority "in a
manner consistent with the Port's Annual Operating Budget,
Annually Approved Capital Budget and Annually Approved Capital
Improvement Plan."
Grants the CEO specific authority to reallocate amounts and incur
variances from the Annual Operating Budget.

Section 1.5: Removal/replacement of
"within Authorized Budget Limits"
Quarterly Reports to Commission on actual results versus budgeted
amounts for both revenues and expenses.
More frequently if there is "a material, negative variance from the
Annual Operating Budget, Annually Approved Capital Budget or
Annually Approved Capital Improvement Plan."
When seeking project approval, staff indicates whether project is
within Annually Approved Capital Budget and Annually Approved
Capital Improvement Plan and, if not, what is funding source.

Purchased goods and Purchased services
Gives CEO authority to procure "Goods and Other
Services and Purchased Services" up to $500,000. The
current amount set that gives CEO authority up to
$200,000.
Provision reflects the necessity at times to make major
bulk purchases of materials for the day-to-day operation
of the Port.
This is a cost-savings measure because it will allow Port
to buy in bulk the goods and services it needs for day-today
operations.

Authorizing maintenance work up to $500,000.

Gives CEO authority for expense maintenance work, whether
performed by Port crews or by contract, that is not a public work
or non-public work project, up to a value of $500,000.
Provides consistency for maintenance work that can't be
considered as a capital project or does not fall under the state
statute of maintenance.
A project, would not be included under this section, nor would this
include any kind of public or non-public work.

Raising all authorization levels for
Commission approval to $300,000.
Current language allows CEO to approve Small Works Construction
contracts up to the monetary limit set by R.C.W 53.08.120, which
was $200,000.
Last legislative session, dollar amount for Small Works projects
raised from $200,000 to $300,000.
If left unchanged, it leaves major works, public and non-public,
approved by Commission at the current $200,000 level, while Small
Works contracts, normally of smaller scale, being approved at a
higher level.
This change would propose all project and contract approvals be
raised to $300,000, thereby providing across-the-board consistency
for all project approvals.

LANGUAGE CHANGES FOR CLARITY

Non-public Work Projects
Change Orders
Small Works and Small Works Change
Orders
Best Bid" definition

LANGUAGE CHANGES FOR CLARITY
Project Changes
Personal Services
Audit and Accounting Services
Affirmative Action

Next Steps
Receive Commission feedback on proposed changes to
Resolution 3605
Receive Staff and Executive feedback on proposed changes
to Resolution 3605
Make final edits to Resolution 3605
Return to the Commission on September 17th for First
Reading, and introduce any final edits
Return sometime in October for Second Reading/Final
Passage of the amended Resolution