Item 6b Memo

PORT OF SEATTLE 
MEMORANDUM 

COMMISSION AGENDA                 Item No.     6b 
Date of Meeting   July 14, 2009 
DATE:    June 19, 2009 
TO:      Tay Yoshitani, Chief Executive Officer 
FROM:    Elizabeth Leavitt, Director, Aviation Environmental Programs 
Paul Agid, Environmental Program Supervisor, Aviation Environmental Programs 
Stephanie Jones Stebbins, Director, Seaport Environmental Programs 
Kathy Bahnick, Environmental Program Supervisor, Seaport Environmental
Programs 
SUBJECT:  Authorization to contract for environmental consulting and environmental analytical
laboratory services. 

ACTION REQUESTED 
Port of Seattle (Port) Commission authorization for the Chief Executive Officer to execute
approximately fifteen professional services contracts for environmental consultant and
environmental analytical laboratory services in support of Aviation Environmental Programs and
Seaport Environmental Programs. 

EXECUTIVE SUMMARY 
This request does not request additional budget, rather it requests authority to start the necessary
process to replace many environmental support contracts that are expiring. No funds would be
expended on these contracts without prior separate authorization from the Commission. The
Commission has previously authorized approximately $2.5 million on projects that will continue, but
the existing environmental contract vehicle is expiring and is in need of replacement. Another
potential $6.5 million over the next six years is possible depending upon regulatory compliance
issues, unforeseen contamination that will likely be found on various future projects, and to perform
necessary laboratory analysis. Depending upon future Commission project authorizations, the total
potential total expenditures on this series of contracts is $9 million over six years. Aviation and
Seaport staff are working with the Port's procurement department to assure that procurements
comply with Port processes, and working with the Port's Office of Social Responsibility to identify
competitive opportunities for small business participation.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
June 19 2009 
Page 2 
SYNOPSIS 
The Port's Aviation Environmental Programs Department and Seaport Environmental Programs
Department perform a large number of environmental studies and regulatory compliance activities to
implement Port business decisions and to defend and enhance the Port's interests. Port staff relies 
on environmental consultants and environmental analytical laboratories to conduct these activities
under professional service agreements. A significant number of these consultant and laboratory
contracts will expire in November and December of this year.
In order to have replacement consulting and laboratory capacity in place before existing contracts
expire, and to assure that projects are not disrupted, and that regulatory compliance schedules are
met, Aviation Environmental Programs and Seaport Environmental Programs seek Commission
authorization execute contracts for replacement consultant and laboratory capacity. We propose to
conduct four Category 3 competitive procurement processes, to make selections, and issue up to
fifteen contracts: up to eight Category 3 contracts for provision of environmental consultant services,
and up to seven contacts for provision of environmental analytical laboratory services. Individual
Project-Specific and Indefinite Delivery Indefinite Quantity (IDIQ) contracts will be issued for
values and durations described in the Scope of Work, below. 
The total value of the anticipated contracts is $9,000,000. Funding for $2,500,000 of the total is
directed to specific, ongoing projects, previously authorized as part of the 2009 Aviation operating
budget. The remainder of the estimated contract value represents an estimate of the cost of
providing currently undefined environmental management services as the need for such services
arise over a three year contract term. Services will be provided to, and expenditures made for, 
currently unknown projects only after those projects receive Commission authorization. 

SCOPE OF WORK 
Four Category 3 competitive procurements would be initiated, resulting in the selection and contract
execution with up to fifteen environmental consultants, consultant teams, and environmental
analytical laboratories. The four procurements are described below, and summarized in the attached
table. 
Procurement 1: 
Project-specific contracts would be executed for environmental consulting support to conduct
and complete long-term environmental monitoring requirements for (a) the Third Runway
Embankment Fill Monitoring Program, and (b) the Des Moines Creek Regional Detention
Facility Long-Term Monitoring Plan. 
Each of the monitoring programs is a Port obligation arising from a Section 401 Water
Quality Certification issued by the Washington Department of Ecology. Each program is
partially complete, and has been supported under consultant contracts that will expire before
the end of 2009.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
June 19 2009 
Page 3 

The proposed procurement is designed to select the two best-qualified applicants, and award
to the highest ranked a contract to complete the Third Runway Embankment Fill Monitoring
Program, valued at $1,350,000, and award to the second-ranked applicant a contract to
complete the Des Moines Creek Regional Detention Facility Program, valued at $750,000.
The combined value of the contracts executed as a result of this procurement is $2,100,000.
The term of each contract is tied to completion of each required monitoring program;
completion of each program is scheduled for 2015. 
Procurement 2: 
IDIQ contracts would be executed to provide support to Aviation Environmental Programs
and Seaport Environmental Programs on an on-call basis, for small-scale and currently
unanticipated contaminated sites. The scope of services provided under the proposed
contracts is targeted to identification and evaluation of soil and groundwater conditions, and
the full range of environmental services required for management of contaminated and
potentially contaminated properties, and the liabilities associated with them. 
The Port owns and operates properties that have been the site of past industrial uses and other
operations that have released contaminants to soil, ground water, surface water, and other
environmental media. Some of these releases have occurred during the period of Port
ownership, and some predate Port ownership. Some of these site conditions are already
known to the Port, and some will be discovered as the Port engages in future site
maintenance and redevelopment, or becomes involved in regional Department of Ecology
investigations. Recent examples of such discoveries include conditions at the Lora Lake
Apartments site and at Terminal 115N. 
The proposed procurement is designed to select and execute contracts with up to six
consulting firms/teams, scoped to provide a broad, but well-defined array of environmental
investigation, evaluation, and management services in support of Port-initiated activities and
satisfaction of legal obligations on effected properties. Consistent with CPO-1, each contract
would be limited to a term of three years, and a maximum value of $750,000, and would be
terminated before reaching the first of those limits. The combined value of the contracts
executed as a result of this procurement is $4,500,000. 
Procurement 3: 
IDIQ contracts would be executed to provide environmental analytical laboratory services to
Aviation Environmental Services, and Seaport Environmental Services, primarily to support
work performed by the consultants selected as a result of Procurement 2, above.
The proposed procurement is designed to select and execute contracts with four to six 
environmental analytical laboratories scoped to provide on an on-call basis a broad, welldefined
range of analytical testing and evaluative services. Consistent with CPO-1, each
contract would be limited to a term of three years. To enhance the opportunity for small

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
June 19 2009 
Page 4 
business participation, the value of each of the contracts could vary, limited to a maximum
value of $500,000. Each contract would be terminated before reaching the first of the term or
maximum value limits. The combined value of the contracts executed as a result of this
procurement is $2,000,000. 
Procurement 4: 
One project-specific contract would be executed to provide environmental analytical
laboratory services to Aviation Environmental Services to support the airport's Stormwater
Monitoring program. 
The Port owns and operates properties that discharge stormwater to water bodies of the State.
These discharges are regulated under general and site-specific National Pollutant Discharge
Elimination System permits and Section 401 Water Quality Certifications issued by the
Washington Department of Ecology, and local municipal stormwater and sanitary sewer
regulations. 
The proposed procurement is designed to select and execute a contract with one
environmental analytical laboratory scoped to provide a well-defined range of analytical
testing and evaluative services to the Port in support of the airport's NDPES Permit, Section
401 Water Quality Certification, and local government monitoring obligations. The contract
is designed to enable consistent service provision through the life of the airport's NPDES
Permit, a term of five years. However, should the NPDES permit effective term be extended
for reasons outside the Port's control (e.g., protracted permit renewal negotiations, or legal
challenge to the renewed permit), the contract would be extended to provide continuing
services. The value of the proposed contract is $400,000.

BUSINESS PLAN OBJECTIVES 
Procurement of qualified environmental consulting support and environmental analytical laboratory
services is necessary for the investigation, evaluation and remediation of Port contaminated sites;
achieving compliance with Section 401 Water Quality Certification requirements, and achieving
compliance with NPDES Permit requirements. These contamination management and
environmental permit compliance activities will minimize to acceptable levels threats to the
environment caused by historical property uses and operations, and will demonstrate to the public
that airport operations and projects are conducted to protect the environment to the maximum extent
practicable, consistent with the dictates of environmental regulatory agencies. The products of these
efforts and capabilities, as well as the attendant compliance with regulatory mandates, management
of Port liabilities, and support of the local community, aligns with the goals and objectives of the
Aviation Division and Seaport Division Business Plans.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
June 19 2009 
Page 5 
ALTERNATIVES CONSIDERED / RECOMMENDED ACTION 
The following alternatives were considered for accomplishing the work described in the Scope of
Work: 
Alternative 1 
Do not secure consultant and laboratory support for completion of ongoing Section 401 Water
Quality Certification, NPDES permit, and other current regulatory imperatives. This alternative
could result in regulatory violations, financial penalties, and/or potential issuance of unilateral
Ecology enforcement orders to perform the work, which would eliminate Port control over these
environmental management activities and costs. 
Alternative 2 
Do not secure on-call environmental consultant and environmental analytical laboratory capacity,
and, instead, procure such services on an as-needed basis, initiating procurements as needs arise. In
cases not within the legal definition of "emergency," this alternative would result in significant
delays in addressing newly discovered contamination or similar conditions, and would expose the
Port to unacceptable and unnecessary environmental and business liability. 
Alternative 3 
Conduct the legally required and unanticipated activities described above using Port resources,
without outside consultant assistance. There are insufficient staff resources and expertise to conduct
these environmental management tasks without consultant and laboratory support. 
Alternative 4 
Conduct competitive procedures to procure and contract with a qualified environmental consultants
and environmental analytical laboratories to complete required monitoring programs, comply with
existing environmental permits, and immediately respond to and address operational releases of
contaminants and unanticipated environmental discoveries. This alternative will result in
compliance with state law and prudent management of unanticipated Port environmental and related 
business risk. This is the recommended alternative. 

FINANCIAL IMPLICATIONS 
Cost Estimate 
No funding request accompanies this request for authority to conduct procurements. 
Although not part of this Commission authorization, the estimated total value of the proposed
procurements is $9,000,000. Of that amount, $6,500,000 would support on-call services for currently
unanticipated or small-scale environmental work. The remaining $2,500,000 would support specific

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
June 19 2009 
Page 6 
monitoring programs. The costs for one of those programs, the Des Moines Creek Regional
Detention Facility, estimated at $750,000, will be reimbursed to the Port by the Des Moines Creek
Basin Committee, in accordance with Des Moines Creek Basin Committee Interlocal Agreement IV. 

Source of Funds 
Each of the proposed consultant and laboratory procurements would result in contracts for services
paid by funds independently approved by the Commission via specific project authorizations,
division operating expense budget authorizations, and/or environmental reserve fund authorizations. 

COMMUNITY/CUSTOMER/ORGANIZATION IMPACTS 
Elimination of unacceptable levels of environmental risk caused by the presence of contaminants in
soil and groundwater is not only required by state and federal law, it is the hallmark of responsible
environmental stewardship, from the perspectives of both the surrounding residential and business
communities and the customers we serve. 
Authorization of a competitive selection processes and contract execution with the selected
environmental consultants and environmental analytical laboratories will provide the experience and
expertise required to assist the Port in meeting environmental regulatory obligations and exercising 
prudent environmental management in satisfaction of both regulatory and community interests. 
In addition, the procurement packages will implement the Port's small business initiative by working
with the Office of Social Responsibility to establish appropriate small business participation goals,
currently anticipated to be not less than 15%. Staff will coordinate with the Office of Social
Responsibility to ensure that we appropriately advertise the proposed consulting and laboratory
opportunities to the small business community. 

PROJECT SCHEDULE 
This authorization enables the performance of four Category 3 procurement processes in the third
and fourth quarters of 2009. 
PREVIOUS COMMISSION ACTION 
None. 
BACKGROUND 
The Port's Aviation Environmental Programs Department and Seaport Environmental Programs
Department perform a large number of environmental studies and regulatory compliance activities to
implement Port business decisions and to defend and enhance the Port's interests. A significant
number of these activities are underway at any given time, some planned for well in advance (for

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
June 19 2009 
Page 7 
example, activity associated with the Lower Duwamish), and some the result of discoveries of
unanticipated environmental conditions during capital construction, maintenance activities, or other
subsurface work (for example, the airport Rental Car Facility). These studies and regulatory
activities typically include investigation, site remediation, and associated monitoring of
environmental conditions. 
Port staff rely on environmental consultants and environmental analytical laboratories to conduct
these activities under professional service agreements. A significant number of consultant and
laboratory contracts will expire in November and December of this year. In order to have
replacement consulting and laboratory capacity in place before existing contracts expire, significant
lead time is required to plan and execute appropriate competitive procurement processes, and,
finally, execute new contracts in time to assure that projects are not disrupted and regulatory
compliance schedules are met. 
The requested Commission authorization will enable Aviation Environmental Programs and Seaport
Environmental Programs, working the Central Procurement Office, to conduct the competitive
procurements necessary to provide required replacement environmental consultant and analytical
laboratory capacity prior to the expiration of existing contracts. 
Fifteen separate consulting and laboratory contracts will be executed as a result of the following four
separate competitive solicitations: 
Project-specific consulting contracts (2) to perform tasks required to comply with existing
regulatory agreements and permits. 
Indefinite Delivery Indefinite Quantity (IDIQ) contracts (6) for on-call environmental
consulting support for smaller scale, and currently unidentified needs.
IDIQ contracts (6) for on-call analytical laboratory services for smaller scale, and currently
unidentified needs.
Project-specific laboratory contact (1) for testing and evaluative services in support of the
airport's NDPES Permit, Section 401 Water Quality Certification, and local municipal
stormwater and sanitary sewer regulations and monitoring obligations.
Each solicitation will be conducted in concert with the CPO, and in full compliance with Port
procurement policy CPO-1. 
Project-specific contracts will cover the life of the associated regulatory requirement, none of which
are currently expected to extend beyond 6 years. IDIQ contracts will have a term of three years.
The total value of the entire set of anticipated contracts is $9.0 million. Approximately $2.5 million
has already been authorized by the Commission as a result of prior specific project authorizations;
authorized work must continue, but current consulting and laboratory contracts will expire. The
remaining $6.5 million is estimated, based on past Aviation and Seaport experience, to cover
currently undefined environmental management services for work that will arise over the contract
term. IDIQ work assignments, and resulting expenditures from the estimated $6.5 million, will be
made only following Commission project authorizations in the coming months and years. These

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
June 19 2009 
Page 8 
environmental service contracts provide a responsive vehicle to accomplish work; however, no
budget authorization is being sought today. This item simply requests authority to competitively
procure consultants and to put professional service contracts in place and at the ready.

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