Item 6c Memo

PORT OF SEATTLE 
MEMORANDUM 

COMMISSION AGENDA             Item No.          6c 
Date of Meeting       April 21, 2009 
DATE:    March 6, 2009 
TO:      Tay Yoshitani, Chief Executive Officer 
FROM:    Richard Ottele, General Manager, Aviation Facilities and Infrastructure 
Bob Riley, Director, Airport Capital Improvement Program 
SUBJECT:  Request for authorization for the Chief Executive Officer to execute three
professional services indefinite delivery indefinite quantity (IDIQ) contracts for
electrical design services of upcoming electrical system capital improvement
projects at Seattle-Tacoma International Airport.

SYNOPSIS 
A number of capital improvement projects to improve the Airport's electrical infrastructure have
been identified in the ongoing Airport capital improvement program. To improve
standardization of design and provide efficient delivery of services, the Port would like to
execute three contracts for design services of specifically identified electrical projects. Each
design services contract will be the result of a public advertisement and competitive interview
process to select a design team.
BACKGROUND
Since 1999, the Port of Seattle has completed approximately $80 million of capital improvements
to the electrical infrastructure at Seattle-Tacoma International Airport (Airport). These
improvements have focused primarily on capacity enhancement and renewal and replacement of
the primary distribution systems at the Airport. It is now time to focus on renewing and
improving the aging secondary electrical distribution systems in the Airport terminal buildings 
and other facilities. As many as twenty-six necessary projects have been identified.
These projects fall into three groups of broadly similar scope: low voltage systems projects,
medium voltage systems projects, and emergency systems projects. In order to ensure that these
electrical systems will be properly integrated and work well together, as well as ensure an
efficient and timely delivery of design services, it is desirable to retain one design team for each
grouping of projects.
Each design services contract will be the result of a public advertisement and competitive
interview process to select a design team. The estimated not-to-exceed cost for the low voltage

COMMISSION AGENDA 
T. Yoshitani, Chief Executive Officer 
March 6, 2009 
Page 2 of 3 

systems contract is $2,800,000, the medium voltage systems contract is $800,000, and the
emergency systems contract is $1,600,000, for a total of $5,200,000. This authorization will
only authorize the Port to execute the contracts. A service directive will be issued for each
project authorizing the consultant to perform specified scope of work only after staff has
received authorization for the project in accordance with Resolution 3605 and EX-2.
PROJECT DESCRIPTION/SCOPE OF WORK 
Prepare three Indefinite Quantity Indefinite Delivery (IDIQ) type contracts for identified
electrical improvement projects for the Airport. Each contract will complete a public
advertisement and competitive interview process. For each contract, work would be authorized
through separate service directives after a project listed in the contract has received its design
authorization.
Each contract will have a separate Request for Qualifications (RFQ) prepared and advertised
sequentially. One RFQ (080034) has already been advertised subsequent to notification to the
Port Commission dated November 14, 2008. Each RFQ will include goals for small business
participation. Each design contract will have a Contract Ordering Period (during which the
design services for the listed projects may be separately authorized) of three years. The actual
contract duration may extend beyond three years in order to complete construction support
services which occur after design. Each RFQ has listed projects that would be included in the
scope of work for each design contract. Only work in support of the listed projects will be
considered for each contract.
The projects listed for each contract are either business plan prospective or conceptual in nature.
Examples include projects to upgrade the main terminal low voltage power systems, projects to
replace selected building medium voltage power feeders and projects to upgrade emergency
lighting systems. It is anticipated that some of these projects will move forward for approvals
during 2009. It is also anticipated that not all of the projects listed will have designs initiated
during the three year Contract Ordering Period. Projects not initiated during this period would
be accomplished via future IDIQ consultant selections.
Although the projects are primarily electrical work, the intent is to retain multidiscipline design
teams with civil, structural, electrical, architectural, and system expertise necessary to produce a
complete design. The multidiscipline approach will enable a variety of small businesses to 
participate during the selection processes.
ALTERNATIVES CONSIDERED/RECOMMENDED ACTION 
1.  Prepare separate designer procurements for each project. This alternative would require
many more procurement processes in order to hire designers for each of the twenty-six 
identified electrical projects. Design standardization and integration of the electrical systems
would be more difficult to achieve. This is not the recommended alternative.

COMMISSION AGENDA 
T. Yoshitani, Chief Executive Officer 
March 6, 2009 
Page 3 of 3 

2.  Prepare a single procurement for all electrical projects. While this alternative would
minimize the number of procurement processes it would diminish the opportunities for
different design firms to do business with the Port of Seattle. This is not the recommended
alternative.
3.  Prepare three contracts for identified electrical improvement projects for the Airport. The
identified projects would be categorized as low voltage, medium voltage, and emergency
systems, and contracts would be awarded accordingly. This alternativ e would ensure that
these electrical systems will be properly integrated and work well together. This alternative
would ensure an efficient and timely delivery of design services. This is the recommended
alternative. 
FINANCIAL IMPLICATIONS 
Cost Estimate 
The total estimated cost for design services for the listed projects is approximately $5,200,000.
Each contract will have a not-to-exceed dollar threshold, with all three contracts totaling
$5,200,000. No work is guaranteed to the consultants and the Port is not obligated to pay the
consultant until a service directive is executed. After receiving Commission authorization for the
project in accordance with Resolution 3605, the actual work will be scoped and the Port will
issue individual project-specific service directives.
ENVIRONMENTAL SUSTAINABILITY/COMMUNITY BENEFITS 
Each listed project will identify environmental sustainability and community benefits as part of
its authorization. 
TRIPLE BOTTOM LINE SUMMARY 
Each listed project will identify a triple bottom line summary as part of its authorization.
PROJECT SCHEDULE 
It is estimated that all three contracts will be executed by September 2009.
PREVIOUS COMMISSION ACTION 
On November 14, 2008, the Port Commission received notification regarding the intent to
advertise for RFQs for electrical system upgrade projects at Sea-Tac International Airport.

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