Item 7e Supp
Item No: _____7e_Supp_____ Date of Meeting: April 21, 2009 Personal and Professional Consulting Services CPO-1 April 21, 2009 Introduction Focus on Service Agreements First Audit Findings PUR-2 high level document lacked detail Greater Risks & Exposure Past Practices & Culture Accountability for Under $50,000 with Departments CPO-1 1/29/09: Port issued new detailed procedures Comprehensive document dealing with: Contract formation Contract administration Applies to Personal and Professional Consulting Services Effective procurements initiated after 1/31/09. Apply procedures regarding contract administration on existing contracts to extent practical Implementation Goal: Ensure CPO-1 understood and implemented Day-long training seminar 13 training sessions complete on 5/21/09 Approximately 350 attendees Training Guide & Reference Manual Focus Areas Competitive Process Providing opportunities Promoting fair and transparent process Acquisition Planning Resolution 3605 and EX-2 Establishing Accountability & Responsibility Assignment of a Requesting Department Representative (RDR) Categories & Contract Types Procurement Categories < $50,000 RDR responsible for process $50,000 - $200,000 RDR responsible with CPO oversight > $200,000 CPO manages procurement process Contract Types Project Specific Indefinite Delivery/Indefinite Quantity (ID/IQ) Legal & RM Involvement Legal Department Met every 2 weeks to review issues Legal concurrence requirements Risk Management (RM) Established insurance requirements for all contracts => $200,000 RM Insurance Matrix OSR Involvement Office of Social Responsibility Acquisition Planning Small Business Opportunity Analysis - every procurement over $50,000 Small Business Evaluation Criteria evaluation points for utilization of small businesses Next Steps Future Training Review & Revise procedures for Goods & Services & Construction RCW 53.19.090 - Commission Policy on Personal Services Contracts Internet Database New Roster Software Application Process
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