Item 8c Memo

PORT OF SEATTLE 
MEMORANDUM 
COMMISSION AGENDA              Item No.     8c 
Date of Meeting  February 24, 2009 
DATE:    February 11, 2009 
TO:      Tay Yoshitani, Chief Executive Officer 
FROM:    Peter Garlock, Chief Information Officer 
SUBJECT:  ICT requests that the Port Commission authorize the Chief Executive Officer to
approve all work and contracts including: advertise, award, administer, prepare,
execute and amend any and all necessary service agreements for the Parking
Consolidation Project for additional funding of $65,000 on a total project amount
not to exceed $250,000. 
BACKGROUND 
Seattle-Tacoma International Airport currently uses four legacy parking payment systems that
perform similar functions. These systems were written some time ago in a now obsolete
programming language. W ith no documentation, and running on hardware that is no longer
supported by the vendor, continued support of these systems is increasingly challenging. 
In 2007, a small capital project was approved to consolidate the four separate applications
supporting airport parking programs into a single new system in order to reduce maintenance
costs and minimize risk of failure. The consolidation solution was estimated to save $300,000
over the estimated cost of $485,000 to replace each aging system individually. 
Upon final testing of the new system design, a few problems were identified that could not be
foreseen during development due to the poor design and documentation of the legacy systems
and related data. These problems cannot be resolved without additional authorization because 
the estimated additional cost of $65K needed to resolve the issues would exceed our original
authorization of $185k. For this reason, the project was put on hold. 
REQUIREMENT 
In order to complete the Parking System Consolidation Project, further ICT development and
testing is needed to eliminate the legacy systems. This effort is estimated to cost an additional
$65K, raising total the cost of the project to $250K, changing the estimated savings to $235,000. 
PREVIOUS COMMISSION REVIEW/ACTION 
There was no previous commission review or action required on the original project funding
approval of $185,000.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
February 19, 2009 
Page 2 
PROJECT DESCRIPTION/SCOPE OF WORK 
Project Statement: Complete the development required to deploy a fully functional Port Parking 
system that will support Premier Corporate, Passport and Employee Passport Parking programs. 
Project Objectives: Decommissioning of the legacy systems will result in reduced maintenance
costs and risk of failure due to aging system architecture.
Scope of Work: Project scope includes the development, quality assurance, and deployment to
meet project objectives. 
STRATEGIC OBJECTIVES 
This project supports the following Port strategies: 
"Ensure Airport and Seaport Vitality" by reducing maintenance costs and risk of failure
from legacy systems. 
"Be a high performance organization" through system integration and consolidation. 
ALTERNATIVES CONSIDERED/RECOMMENDED ACTION 
1.  Complete remaining work to resolve data inconsistencies and ensure a quality
deployment. This alternative will allow us to fully realize benefits through the
decommissioning of legacy parking systems. This is the recommended solution. 
2.  Do no further work to resolve issues and continue to support the three legacy parking
systems. This is not the recommended solution. 
FINANCIAL IMPLICATIONS 
Budget/Authorization Summary 
Original Budget                                  $185,000 
Budget Transfers                                     $0 
Revised Budget                                     $0 
Previous Authorizations                                 $0 
Current request for authorization                          $65,000 
Total Authorizations, including this request                  $250,000 
Remaining budget to be authorized                          $0 
Project Cost Breakdown 
Original Budget                                  $185,000 
Port Labor for Implementation and Testing                  $55,000 
Contingency                                   $10,000 
Total                                        $250,000

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
February 19, 2009 
Page 3 
Source of Funds 
This project is budgeted in CIP C800066, AV/IT Small Capital Projects. 
Financial Analysis 
CIP Category             Renewal/Enhancement 
Project Type              Technology 
Risk adjusted Discount rate     NA 
Key risk factors             NA 
Project cost for analysis        $250,000 
Business Unit (BU)           Aviation - Landside 
Effect on business performance   NOI will increase due to increased depreciation 
IRR/NPV 5 year           NA 
CPE Impact             None 
PROJECT SCHEDULE 
Development                     June 2009 
Testing                            July 2009 
Project Complete                     August 2009

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