PORT OF SEATTLE 
MEMORANDUM 
COMMISSION AGENDA             Item No.      7a 
Date of Meeting    February 3, 2009 
DATE:    January 2, 2009 
TO:     Tay Yoshitani, Chief Executive Officer 
FROM:    Arif Ghouse, Director, Seaport Security 
Rod Jackson, Capital Project Manager, Capital Development Division 
SUBJECT:  Maritime Domain Awareness Program, utilizing Department of Homeland
Security, Infrastructure Protection Program FY06 grant funding 
ACTION REQUESTED 
Request for authorization by the Port Commission for the next stages of three component
projects contained within the Marine Domain Awareness Program and the Area
Surveillance Hardware Upgrade Project. 
1.  Authorization for the Chief Executive Officer (CEO) to increase the authorization by
$180,000 for a total Project Authorization of $7,351,000 for the Transportation
Workers Identification Credential (TWIC) project; and 
2.  Authorization for the Chief Executive Officer (CEO) to advertise major works bid
package based on the design prepared and completed for the Incident and Response
Communications Network and Area Surveillance Implementation Projects; and 
3.  Authorization for the Chief Executive Officer (CEO) to advertise major works bid
package based on the design prepared and completed for the Area Surveillance
Hardware Upgrade Project. 
SYNOPSIS 
Maritime Domain Awareness Program 
The Maritime Domain Awareness (MDA) Program has been identified for
reimbursement under the Port Security Grant Program by the U.S. Department of
Homeland Security's (DHS) Office of Grants and Training. The Port Security Grant 
Program is an important component of a coordinated effort to protect America's national
critical infrastructure as a part of the DHS Infrastructure Protection Program (IPP). 
These projects form concentric layers of security that will have a dramatic impact on the
Port's ability to utilize technological components to deter, detect, respond to and
minimize the impact of disruptions to operations at the Port of Seattle. The award of the

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
January 2, 2009 
Page 2 of 7 
grant from DHS requires a 25% funding match from the Port for the total cost of the
Program, less all Port labor and labor contingencies. 

PROGRAM DESCRIPTION AND JUSTIFICATION 
The MDA Program is comprised of five related individual projects originally approved
by Commission for by project-wide authorization on December 11, 2007. Three of these
projects require further Commission approval to proceed under the new procedures
required by Resolution 3605. 
These projects will provide components that help the Port to better mitigate the potential
impact from critical incidents or events that would threaten the continuity of business
operations. They will identify and respond to threat conditions, manage daily business
operations, incidents or events, and provide a continuous sustained ability for first
responders, Port officials, security staff, and other agencies to manage a broad range of
events. 
The three projects needing Commission approval are as follows: 

The first request for authorization is for the following MDA Project, which has
completed the design phase, and installation of the components has been initiated. 
Terminal 91 TWIC Implementation Project: The design and installation of the
physical protection systems at T91 is in preparation for the TWIC program. The total
prior authorization was $1,875,000. An additional $180,000 is required to cover nonreimbursable
Port labor utilization. 
The second request for authorization is for the following two MDA Projects, which have
reached 90% design status and require major works advertisement in the near future. 
Incident and Response Communications (IRC) Network Project: A sustained
communications system for voice and data services, using various spectrums intended
to supply sustained communications capabilities during incidents or events. Total
prior authorization is $1,761,000. No additional funding should be needed to execute
this project. 
Seaport Video Surveillance Implementation Project: The installation and
expansion of area surveillance capabilities using advanced technologies to be utilized
by cruise terminal operators, Port operations, Customs personnel, and Port security. 
Total prior authorization is $2,259,000. No additional funding should be needed to
execute this project.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
January 2, 2009 
Page 3 of 7 
The third request for authorization for the following inter-related Project, which has
reached 90% design status and requires major works advertisement in the near future. 
Area Surveillance Hardware Upgrade Project: The removal and replacement of
aging analog surveillance cameras with network based digital surveillance cameras.
These cameras will communicate with the Port's new Video Management System and
as a result will provide technical capabilities to maximize the benefits of the system. 
Total prior authorization $864,000. No additional funding should be needed to
execute this project. 

PROGRAM BACKGROUND: Area Surveillance Hardware Upgrade Project 
Port installed the Vigilos video software system under a Seaport Security Grant from
DHS in 2003. The Vigilos system was designed to alert Port authorities to potential
threats and events. As part of that system, the Seaport has 52 surveillance cameras
spread throughout eight Seaport locations. M any of these cameras require replacement,
due to age and recent changes in technology. This project will replace all video
surveillance equipment (cameras and network components) for the eight Seaport
locations.

PROJECT PHASES 
The Terminal 91 TWIC Project has been broken into two separate phases in order to
complete. 
Phase 1 includes the physical protection systems: gates; fencing; turnstiles; and
other devices intended to prevent unauthorized access into the controlled
locations. These features are included in the current Commission requests and
must be installed by the February 28, 2009 date, as specified by DHS. 
Phase 2 includes all of the infrastructure for Access Control devices power and
network connectivity. Currently, phase 2 is in development and a request for
additional funding to support this task will be presented to Commission once the
design and planning is complete . This task will also leverage grant funding, but
additional funding will be necessary in order to ensure the Port's 25% cost match
is available. 
ADDITIONAL FUNDING NEED 
Original expectations for this project included the primary use of consultants and a
contractor to complete the installation. However, due to the schedule dictated by
Department of Homeland Security (DHS) to comply with the Transportation Worker
Identity Card program (TWIC), it was determined that internal Port labor augmented with
a small works contract would be the only deployment method which would ensure
compliance with the Port's contracting requirements, state RCW's. This would also
guarantee installation by the federally mandated date for TWIC compliance. Therefore,

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
January 2, 2009 
Page 4 of 7 
this project will require more non-reimbursable costs than originally projected. Although
the project will ultimately be under the prior authorized amount, less reimbursement from
DHS will occur, resulting in spending exceeding Port-authorized funding.
PROJECT SCHEDULE 
The completion of this project was expected by no later than March 31, 2009, due to the
constraints of the grant award. The Port has requested an extension of the award duration
until December 31, 2009 in order to ensure that proper contracting protocol and policies
are followed. Due to the complex nature of these projects, the design and deployment
strategy has taken longer than originally projected and current completion of the Program
is not expected until December 2009. 
STRATEGIC OBJECTIVES 
Be a High-Performance Organization: Reduce support requirements by leveraging
capabilities in current technology. 
Ensure Airport and Seaport Vitality: Providing safe and secure facilities for
commerce and business continuity. 
Enhance Public Understanding and Support of the Port's Role in the Region: 
Partnering with our tenants and other agencies in the delivery of needed security
improvements. 
Be a Leader in Transportation Security: Improving Port security by providing a
comprehensive program of video surveillance, data fusion, regulatory compliance and
information dissemination. 
BUSINESS PLAN OBJECTIVES 
MDA Program 
Provide a real time information sharing and data exchange capability for routine
business operations, incident response, situational awareness, and management. 
Provide automated records and document management for incident management. 
Provide high reliability and sustained communications capability for Port officials,
tenants and various agencies tasked with incident response or emergency
management. 
Provide wireless data communications for incident response or emergency
management, capable of accessing and disseminating real time information with all
Port stakeholders. 
Prepare facilities for electronic and physical protection requirements mandated by 
Transportation Security Administration (TSA) as per TWIC guidelines. 
Provide an electronic record and threat tracking capability for various seaport
facilities.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
January 2, 2009 
Page 5 of 7 
Area Surveillance Hardware Upgrade Project 
Maximize the operational capability of the new surveillance system. 
Assist high risk sites by providing an electronic record of events and incidents. 
Provide a surveillance system valuable for operational use to the Port and its tenants. 
FINANCIAL ANALYSIS 
Budget/Authorization Summary 
MDA Program 
Previous Authorizations                                   $7,171,000 
Current request for authorization                               $ 180,000 
Total Authorizations, including this request                        $7,351,000 
Remaining budget to be authorized                                TBD 
Area Surveillance Hardware Upgrade Project 
Previous Authorizations                                    $864,000 
Current request for authorization                                $ 0 
Total Authorizations, including this request                         $864,000 
Remaining budget to be authorized                                TBD 
Project Cost Breakdown 
MDA Program 
Construction Costs                                       $2,364,000 
Outside Professional Services                                 $ 380,000 
Port Labor                                            $ 752,000 
Hardware                                        $2,063,000 
Software                                            $ 370,000 
Sales Tax 8.9%                                       $ 397,000 
Contingency                                        $1,025,000 
Total                                            $7,351,000

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
January 2, 2009 
Page 6 of 7 
Area Surveillance Hardware Upgrade Project 
Construction Costs                                        $361,000 
Port Labor                                              $ 36,000 
Outside Professional Services                                  $ 38,000 
Hardware                                         $267,000 
Sales Tax 8.9%                                         $ 56,000 
Contingency                                         $106,000 
Total                                                  $864,000 
Source of Funds 
MDA Program 
These projects are budgeted in CIP C800119 Seaport Security Grant Round 6. The CIP
was included in the 2009 Draft Plan of Finance as a committed project with estimated
spending in 2008 and 2009. The funds not spent in 2008 together with the funds
budgeted for 2009 are available to fund the previously authorized amount of $7,171,000.
The additional requested amount of $180,000 will be available due to delays in other
committed 2009 Draft Plan of Finance projects. 
The source of funds for the Port's 25% cost match will be funded from the Tax Levy. 
Area Surveillance Hardware Upgrade Project 
This project is budgeted in CIP C800118 Video Surveillance System. The CIP was
included in the 2009 Draft Plan of Finance as a committed project with estimated
spending of $864,000 in 2008. The funds not spent in 2008 are available to fund the
balance of the project in 2009. 
The source of funds is the General Fund. 
Financial Analysis Summary 
MDA Program 
CIP Category            Compliance 
Project Type             Health, Safety and Security 
Risk adjusted Discount rate    N/A 
Key risk factors            Key risk factors include potential cost overruns due to
project complexity or unidentified additional repairs needed. 
Project cost for analysis       $7,351,000 
Effect on business          The project will increase depreciation by approximately
performance            $967,000 per year.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
January 2, 2009 
Page 7 of 7 
Business Unit (BU)         Seaport Security 
Area Surveillance Hardware Upgrade Project 
CIP Category            Renewal/Replacement 
Project Type             Health, Safety and Security 
Risk adjusted Discount rate    N/A 
Key risk factors            Key risk factors include potential cost overruns due to
project complexity or unidentified additional repairs needed. 
Project cost for analysis       $864,000 
Effect on business          The project will increase depreciation by approximately
performance            $140,000 per year. 
Business Unit (BU)         Seaport Security 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS 
On December 11, 2007, Commission authorized the Maritime Domain Awareness
Program.
On December 11, 2007, Commission authorized the Area Surveillance Hardware
Upgrade Project.