8j. Memo

Approval of Commission International Travel

COMMISSION 
AGENDA MEMORANDUM                 Item No.                8j 
ACTION ITEM                           Date of Meeting       August 9, 2022 

DATE:     August 2, 2022 
TO:        Stephen P. Metruck, Executive Director 
FROM:    Karin Zaugg Black, International Business Protocol Liaison 
LeeAnne Schirato, Commission Deputy Chief of Staff 
Aaron Pritchard, Commission Chief of Staff 
SUBJECT:  Approval of Commission International Travel – Third and Fourth Quarter 2022 
ACTION REQUESTED 
Commission approval of international travel requests for known travel in the third and fourth
quarters of 2022. 
EXECUTIVE SUMMARY 
Article III(5)(h)  of the Commission’s Bylaws and Rules of Procedure requires approval of
Commissioner international travel requests by Commission authorization. The authorization shall
include: the number of commissioners traveling (if applicable), the port-related reason for travel,
and the dates and destination of travel. International travel requests shall be submitted to the
Commission Office 21 days in advance of each calendar quarter. Travel change requests for
previously approved international travel shall again be put before the full Commission for review
and action. Commissioners not receiving advanced travel authorization for international travel
shall report to the Commission regarding the purpose of their travel, dates of travel, location of
travel, benefit received by the Port through the travel, and shall seek majority approval of the
post-travel authorization in order to submit claims for travel expense reimbursement. Travel
requests of Commissioners should be equitable to all members and consistent with the interests
of the Port. Domestic travel requests are approved by the Commission President consistent with
the requirements of Article III(5)(h). 
The following are known travel requests for approval as of this authorization date: 



Template revised January 10, 2019.

             COMMISSION AGENDA – Action Item No. 8j                                   Page 2 of 3 
Meeting Date: August 9, 2022 

Travel  No. of       Reason      for  Destination     Other Information 
Dates   Attendees   Travel 
Sept    1             Governor Jay        Finland,         The Port of Seattle Commission
12-23                  Inslee and WA      Norway          President Ryan Calkins received an
State Department                   invitation to participate in the
of Commerce                     Governor’s and Washington State
Nordic Cluster and                    Department of Commerce’s trade
Trade Mission                         delegation to the Nordic countries of
Finland and Norway. 
The reason for the visit is to strengthen
trade relations with these countries,
with a focus to deepen and broaden
partnerships with both countries as part
of MOUs related to smart ports and
clean technology, which includes
maritime and sustainability
components. 
Sept                                                     In conjunction with the Governor’s
1               Offshore Wind        Copenhagen
17-20                                                       Nordic Cluster and Trade Mission,
Study Trip            and Esbjerg,      Commission President Calkins will travel
Denmark        to Denmark during a gap in the itinerary 
to visit the Zero Emissions Shipping
Center in Copenhagen and the Port of
Esbjerg that manages wind energy
project cargo as further study for
offshore wind opportunities. 

Nov 7-                                   Sharm el-
COP 27 Meetings                    The Port is seeking a formal invitation 
18       1                                  Sheikh, Egypt 
for a Commissioner and Port staff to
attend, and potentially speak at, the
COP 27 meetings in Egypt in order to
further advance our Port’s leadership
role related our sustainability efforts – 
particularly our green corridor work. 
Nov    1           Seattle Metro                   The International Leadership Program
12-19                                      Tokyo and
Chamber/Greater                  study mission agenda will include high
Kobe, Japan 
Seattle Partners’                       speed rail, including technologies and
International                          systems, railway line operations and
management; earthquake preparedness
Leadership
and resiliency for transportation

Template revised June 27, 2019 (Diversity in Contracting).

             COMMISSION AGENDA – Action Item No. 8j                                   Page 3 of 3 
Meeting Date: August 9, 2022 
Mission: Tokyo                       infrastructure and ports; transitand
Kobe, Japan                      oriented development and housing; 
workforce development for
transportation industry;
hydrogen/alternative fuels. 
Nov               Seattle-Kobe
1-3                                   Kobe, Japan 
16-19                  Sister City 65th and                   The Sister City and Sister Port
Sister Port 55th                          Anniversary Delegation will overlap with
Anniversary                         the International Leadership Delegation
Delegation                            in Kobe, and the program agenda will
contain similar program elements on
high speed rail, with a more in-depth
look at the Port of Kobe’s work on
hydrogen and alternative fuels, as well
as emergency preparedness and
resiliency. This portion will also include
commemorative events celebrating our
sister city and sister port anniversaries,
highlighting some small business
exchanges and cultural elements. 
ATTACHMENTS TO THIS REQUEST 
None. 









Template revised June 27, 2019 (Diversity in Contracting).



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