8b. Memo
Risk Management and Workers Compensation
COMMISSION AGENDA MEMORANDUM Item No. 8b ACTION ITEM Date of Meeting October 11, 2022 DATE: September 27, 2022 TO: Stephen P. Metruck, Executive Director FROM: Robert Duncan, Workers’ Compensation Manager Jeff Hollingsworth, Director Risk Management SUBJECT: Risk Management and Workers’ Compensation System Contract Renewal Contract Value: $1,600,000 ACTION REQUESTED Request Commission authorization for the Executive Director to execute a contract extension with Origami for Risk Insurance and Safety Management software for a period not-to-exceed ten years in an amount not-to-exceed $1,600,000 over the ten-year period. There is no funding request associated with this authorization. SUMMARY The Origami Risk system, competitively procured in 2012, is a critical tool used by the Risk Management and Health & Safety organizations to manage their day-to-day operations. The management and settlement of claims and litigation is a duty delegated under the Resolution to staff, and which Health and Safety and Risk Management adhere to. For Health & Safety, the system must be used to comply with Industrial Insurance laws and regulations, meet federal and state reporting requirements, and capture important hazard and safety events critical for the development of safety improvements port wide. For Risk Management, the system is used to capture and track all information associated with claim events, losses, litigation expense, and recoveries. The Origami system provides an online portal for self-reporting which streamlines the intake process and increases the reporting rate. This authorization will extend the current contract through May 2033. Annual costs are budgeted in the Risk Management and Health and Safety Operating Budgets. There are no attachments to this memo. Template revised April 12, 2018.
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