COMMISSION 
AGENDA MEMORANDUM                        Item No.          8c 
FOR INFORMATION ONLY                     Date of Meeting     November 14, 2023 

DATE:     November 14, 2023 
TO:        Stephen P. Metruck, Executive Director 
FROM:    Karen R. Goon, Deputy Executive Director 
SUBJECT:  Monthly Notification of Prior Executive Director Delegation Actions October 2023 

APPROVAL SUMMARY 
Notification of the following Executive Director delegated approvals that occurred in October 
2023. 

Category of Approval          Request#    Description of Approvals October      Category
2023                   Amount 
Projects & Associated
Increase contract value for Online
Contracts                     932.2023                                        350,000.00 
Booking System Development 
Projects & Associated                       C801311 Construction Logistics
Contracts                     922-2023    Site Expansion Preliminary Project     250,000.00 
Work 
Projects & Associated
Contracts                     908-2023    CUSS Renewal Replacement           320,000.00 
Non-Project Procurement of
Goods & Purchased Service
2023 Securing the Cities MOU
Contracts, Other Contracts,     935-2023                                              0.00 
between POSPD and SPD 
& Tenant Reimbursement 
Non-Project Procurement of
Goods & Purchased Service
MM Fleet - Class 8 Heavy Duty
Contracts, Other Contracts,     942-2023                                          730,000.00 
Vehicle Replacements for MM 
& Tenant Reimbursement 


Template revised January 10, 2019.

            COMMISSION AGENDA – Agenda Item No. 8c                                Page 2 of 3
Meeting Date: November 14, 2023 
Non-Project Procurement of
Goods & Purchased Service
MM Fleet - Service Body Trucks
Contracts, Other Contracts,     944-2023                                         1,250,000.00 
and Hybrid Bucket Trucks 
& Tenant Reimbursement 
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,     899-2023    SKC Trips MOA with City of Tukwila     25,000.00 
& Tenant Reimbursement 
Non-Project Procurement of
Goods & Purchased Service
2023 King County Public Safety
Contracts, Other Contracts,     850-2023                                              0.00 
Answering Point ILA Amendment 
& Tenant Reimbursement 
Non-Project Procurement of
Goods & Purchased Service                Approval Request to Issue a
Contracts, Other Contracts,     912.2023    Contract - Motor Pool Car Sharing     850,000.00 
& Tenant Reimbursement                 System 
Real Property Agreements        N/A      No Approvals In October 
Utilization of Port Crews            N/A       No Approvals In October 
Sale of Surplus Port Property       N/A       No Approvals In October 
Total Value of Executive
Director Approvals                                                              $3,775,000.00 

TRANSPARENCY: 
In approving the delegations for the Executive Director, the Commission requested that staff
ensure transparency is built into the process. As a result, staff will make approvals visible to the
public in two ways.  First, these types of approvals will be made visible in public Commission
meetings via monthly reporting like this one. Approvals are both timed and designed to be visible
in a similar manner to the monthly Claims and Obligations reporting. Second, staff will publish
these delegations in a PeopleSoft formatted report on the Port website in the same manner that
all procurements, contracts, and other opportunities are made available to public communities.
BACKGROUND:
On January 24, 2023, the Commission approved and adopted Resolution No. 3810 that repealed
related prior resolutions and increased the previously delegated Commission authority to the
Executive Director and provided clarity in process directives to port staff. The approval made the
Delegation of Responsibility and Authority to the Executive Director (DORA) effective on April 3,
2023.

Template revised June 27, 2019 (Diversity in Contracting).

             COMMISSION AGENDA – Agenda Item No. 8c                                 Page 3 of 3 
Meeting Date: November 14, 2023 

The foundation for Resolution No. 3810 included significant data analysis, employee surveys, and
internal audit recommendation. Resolution No. 3810 also aligns with the Port Century Agenda
in that it helps make the Port a more effective public agency.  Considerations and checks and
balances have been built into the associated processes of Executive Director approvals including
a high bar of transparency. 
Following significant analysis and multiple Commission reviews, the Commission approved the
DORA on January 24, 2023. That reporting memo is available for review on the Port website
under the January 24, 2023, Commission public meeting, and it provides detailed reasoning and
explanation of Resolution No. 3810.














Template revised June 27, 2019 (Diversity in Contracting).