The Audit Meeting meeting scheduled for 2024-09-19 at Pier 69

Transcript

The Audit Meeting meeting scheduled for 2024-09-19 at Pier 69

TAKEN CARE OF THAT
SO ALL OF THE RECOMMENDATIONS THAT HAVE BEEN MADE HAVE GIVEN US SOME OPPORTUNITIES TO REVISIT AND LOOK AT THINGS AND BROUGHT SOME THINGS TO LIGHT, BUT WE DIDN'T DO THAT BECAUSE WE WERE OUT OF COMPLIANT IN ANY WAY
SO I JUST WANT TO REITERATE THAT
YEAH
SO THIS IS WENDY RYDER, DIRECTOR OF SECURITY, EMERGENCY PREPAREDNESS AND FIRE
I, TOO, WANT TO STATE THAT WE ARE NOT NECESSARILY IN AGREEMENT WITH GLENN AND TEAM
WE ARE IN FULL COMPLIANCE AND ARE A TRENDSETTER IN WHAT WE ARE DOING
I WANT TO TALK A LITTLE BIT ABOUT THE RESPONSE TO OUR PARTNERS WHEN THEY HAVE A SPILL
AND THAT DOES HAPPEN ALL OVER IN MANY AIRPORTS
WHAT IS NECESSARY FOR US IS HOW WE RESPOND AND RESPOND SAFELY AND WITHIN THE COMPLIANCE
SO I JUST WANT TO MAKE SURE THAT WE ARE VERY CLEAR ABOUT THAT
AND I THINK SARAH WILL PROBABLY TALK A LITTLE BIT MORE ABOUT THAT AND THE CHIEF
SO I JUST WANT TO MAKE SURE THAT WE'RE VERY CLEAR THAT EVERYTHING THAT WE SPOKE ABOUT AND IS IN COMPLIANCE AND THAT WE RESPOND PROPERLY AND APPROPRIATELY IN THE RIGHT GEAR
AND THAT IS WHAT OUR FIRE DEPARTMENT DOES THE BEST
SO I THINK IT'S BEST REALLY THAT WE START AT ISSUE ONE AND WE TALK THROUGH THOSE AND WE TALK THROUGH WHAT IS APPROPRIATE AND WHAT WE CAN DO AS BEST PRACTICES BECAUSE WE ARE NOW IN A NEW FOAM AND WE DO HAVE BEST PRACTICES SINCE WE ARE THERE
SO I THINK IT'S BEST THAT WE JUST START WITH ISSUE ONE AND GO THROUGH THAT
AND PROBABLY, SARAH, YOU'RE THE BEST TO START AND THEN CHIEF AUGMENT WITH THAT
GREAT
THANK YOU, WENDY
SARAH COX, DIRECTOR OF AVIATION ENVIRONMENT SUSTAINABILITY
EXCUSE ME
WITH RESPECT TO ITEM ONE REGARDING CHEMICAL STORAGE RESPONSE, WE, AS SANDY NOTED, WE ARE IN COMPLIANCE WITH ALL LOCAL, STATE AND FEDERAL REQUIREMENTS
AND WITH RESPECT TO DISPOSAL, THIS IS AN EVOLVING REGULATORY FRAMEWORK THAT WE ARE
FOR OVER THE PAST FIVE YEARS, WE HAVE BEEN ENGAGED WITH ECOLOGY ON THEIR DIFFERENT TRANSITION PLANS, HOW THEIR DISPOSAL PROGRAMS, WITH OUR WASTE VENDORS
EVERYONE IS TRYING TO WORK THIS OUT TOGETHER
AND WE HAVE BEEN REALLY ON THE FOREFRONT PROVIDING INFORMATION TO THE REGULATORY AGENCIES SO THAT THEY CAN HELP PROVIDE THE BEST INFORMATION TO EVERYONE IN THE STATE WHO IS TRANSITIONING THEIR PRODUCTS AND HOW TO MANAGE AFFF OR OTHER PFAS CONTAINING MATERIALS AND PRODUCTS AND HOW TO DISPOSE OF THEM IN THE BEST METHOD POSSIBLE
AND I'M JUST TRYING TO, FOR ITEM ONE IS, I THINK THAT WAS THE PRIMARY
YEAH
IF I WOULD JUST ADD ON BULLET TWO, AS SARAH HAD MENTIONED, IS WE A COMPREHENSIVE DISPOSAL PLAN? WE WERE UNDER THE PREMISE GOING INTO THIS AND JUST KIND OF GIVE YOU KIND OF OUR LINE OF THINKING THAT THE WASHINGTON STATE DEPARTMENT OF ECOLOGY, THEY DID HAVE A TAKE BACK PROGRAM
THEY STOPPED THAT TAKE BACK OPPORTUNITY BECAUSE THERE WERE SOME CONCERNS WITH THE DESTRUCTION METHODOLOGY OF THE PRODUCT
AND SO ONE OF THE THINGS WE'RE STORING IT ACCORDING TO REGULATORY REQUIREMENTS AND WE'RE OPTING MORE THAN LIKELY NOT TO WAIT A, FOR THAT TO BE RESURRECTED SO THAT WE DON'T MAINTAIN THAT PRODUCT ON PROPERTY
AND AS NIKITA SAID IN HER REPORT OUT, MORE THAN LIKELY WE WILL BE CONTRACTING WITH AN ENVIRONMENTAL ENTITY TO TAKE THAT PRODUCT AWAY AND DESTRUCT IT APPROPRIATELY
SO RIGHT NOW IT MAY NOT BE WORTH WAITING
WE THOUGHT WE COULD WAIT BECAUSE THEY HAD A PROGRAM, LARGEST AIRPORT IN THE STATE
IT WOULD BE GREAT TO KIND OF LEAD THE WAY AND BE AN ADVOCATE FOR THAT, BUT I DON'T THINK WAITING MONTHS OR A YEAR WOULD BE IN OUR BEST INTEREST
WE'D WANT TO GET THE PRODUCT REMOVED FROM PROPERTY
SO THAT'S WHAT WE'RE LOOKING AT AT THIS TIME
I DO WANT TO MAKE THAT A PARKING LOT ITEM
IT SOUNDS TO ME LIKE THERE'S SOME ADVOCACY WE NEED TO DO AT THE STATE LEVEL, TOO, WHETHER THAT PROGRAM IS UNDER RESOURCED OR WE NEED TO DIG INTO IT, I THINK WITH JOHN FLANAGAN
BUT IT SOUNDS LIKE WE MAY, WE AT THE COMMISSION LEVEL MAY NEED TO REALLY PRESSURE, WHETHER IT'S ECOLOGY OR THE GOVERNOR'S OFFICE OR THE LEGISLATURE, TO SAY THIS IS A PRIORITY WHEN A WILLING PARTNER IS BEING TOLD, HOLD OFF, WE CAN'T OFFER THIS RIGHT NOW
AND I WOULD JUST ADD TO THAT THEY WERE USING INCINERATION AS THEIR DESTRUCTION METHODOLOGY, AND THEY FOUND THAT THAT METHODOLOGY WAS CREATING MORE PROBLEMS BECAUSE IT JUST PUT PFAS ATOMIZED IT, PUT IT IN THE AIR AND SPREAD IT OVER ELSEWHERE
AND THEN I WOULD KIND OF TEEING UP
SARAH AND OR SANDY, IS THAT THE CLASSIFICATIONS OF PFAS IS AN EVOLVING CLASSIFICATION
AT WHAT LEVEL OF HAZARDOUS SUBSTANCE IS IT AND HOW DO WE HAVE TO TREAT IT AS HAZARDOUS WASTE? SO THERE'S TRIGGERS ALONG THE WAY, AND SOME OF THOSE TRIGGERS HAVEN'T BEEN TOTALLY KICKED IN YET
SO THERE'S SOME THINGS AT PLAY WITH THAT AS WELL
SO IT'S, I MEAN, ON THE SURFACE, IT SEEMS JUST CHANGE THIS
IT'S MORE COMPLEX
YEAH
AND THE DEPARTMENT OF ECOLOGY IS TRYING TO EVALUATE WHAT DESTRUCTION TECHNOLOGIES ARE OUT THERE
THERE ARE MANY THAT ARE MERGING RIGHT NOW
AND SO AS CHIEF KRAUSS NOTED, THEY'RE REALLY TRYING TO DEVELOP THE MOST RISK ADVERSE PROGRAM
AND SO THEY ALSO DON'T WANT TO TAKE A BUNCH OF MATERIAL AND NOT HAVE THE ABILITY TO SAFELY DISPOSE OF IT
SO IT'S, AS I NOTED, THIS IS A REALLY EVOLVING AREA BOTH FOR MATERIALS MANAGEMENT, DISPOSAL, AND EVERYONE IS TRYING TO APPROACH THIS WITH THE BEST INFORMATION THAT IS AVAILABLE AND PROVIDE THE BEST PRACTICES
AND IF I MAY ADD, SO AS I'M GETTING MORE COMFORTABLE SITTING UP HERE IN FRONT OF THE MIC, JUST BEAR WITH ME
SO SOME AIRPORTS
SO ONE OF THE THINGS THAT WE OWE YOU, THE PORT AND OUR COMMISSIONERS, IS TO DO OUR DUE DILIGENCE AND MAKE THE RIGHT CHOICE
SOME AIRPORTS ARE BUYING NEW TRUCKS, KEEPING THEIR OLD TRUCKS FULL OF LIQUID, AND SELLING THEM TO FOREIGN COUNTRIES
WE WILL NOT DO THAT
WE'RE NOT GOING TO OFFLOAD OUR WASTE TO SOMEWHERE ELSE BECAUSE WE'LL BE TIED TO THAT WASTE FOREVER
SO WE'RE TRYING TO MAKE, DO OUR DUE DILIGENCE SO THAT WE MAKE THE RIGHT DECISION FOR US AND ALL OF OUR STAKEHOLDERS BECAUSE IT'S REALLY IMPORTANT
AND LIKE SARAH SAID, I MEAN, IF WE GIVE IT TO A SITE THAT DOES INCINERATION AND IT'S JUST ATOMIZING IT AND PUTTING IT OUT AND SPREADING IT OVER AN AREA SOMEWHERE, THAT'S NOT WHERE WE'RE GOING TO BE PUTTING IT EITHER
SO IT'S MAKING SURE THAT EVERYTHING, THIS TECHNOLOGY IS LINING UP SLOWER THAN WE HAD HOPED FOR, BUT IT'S DEFINITELY GOING TO LINE UP, AND WE'LL MAKE SURE THAT WE DO THE MOST PRUDENT AND BEST CHOICE FOR US
ANOTHER LITTLE PARKING LOT ITEM, THIS ONE FOR ELIZABETH BLACK
I DO THINK IT WOULD BE INTERESTING TO GET A BRIEFING ON THE STATE OF, OF LITIGATION AROUND PFAS AT THE MANUFACTURER LEVEL
I'M SURE THERE ARE PROBABLY EFFORTS BY THE STATE'S ATTORNEY GENERAL AND OTHERS TO ADDRESS THE, WHAT IS GOING TO BE A LONG TAIL OF LIABILITIES ASSOCIATED WITH THIS PRODUCT
WE'RE DOING THE RIGHT THING TO ERADICATE IT AS QUICKLY AS WE CAN, BUT THE CLEANUP FROM THIS IS GOING TO TAKE DECADES
COMMISSIONER, IS JUST A TIME CHECK FOR YOUR SCHEDULE
SO IF YOU WANT TO KEEP MOVING THROUGH THIS, IF THERE'S ANYTHING YOU WANT TO RESPOND TO
YEAH, WELL, ONE OF THE THINGS ON THE FOAM VALVES, THAT'S, I MEAN, IT'S A GOOD OBSERVATION, AND I KNOW WHEN NIKITA CALLED AROUND SOME OF THE DEPARTMENTS THAT THEY HAD, I HAVE BEEN IN THE ALMOST 40 YEARS AND NEVER SEEN A FOAM VALVE FAIL
HOWEVER, THAT DOESN'T MEAN THAT IT WON'T FAIL
BUT WHEN YOU TRIGGER THAT VALVE, IT DISCHARGES A LITTLE BIT OF THE FLUORINE BASED FOAM INTO THE CHAMBER, AND YOU WOULD BE DISCHARGING A HAZARDOUS CHEMICAL
SO WE ACTUALLY HAVE AN ECOLOGIC KNOWN FOAM SYSTEM
SO WE'RE ABLE TO TEST OUR METERING, WHICH IS REQUIRED ANNUALLY BY THE FAA WITHOUT DISCHARGING
AND THAT'S BEEN APPROVED BY THE FAA
BUT ONE OF THE DOWNSIDES OF THAT SYSTEM IS IT DOESN'T TEST THE FOAM VALVES
SO ONE OF THE THINGS THAT WE'RE DOING, WE HAVEN'T FLOWED OUR TRUCKS YET WITH THE NEW FOAM IN IT
AND I WILL BE HAPPY TO REPORT THAT MEGAN JUST SHARED WITH ME LAST WEEK, AT THE END OF THE WEEK BEFORE LAST, THAT WE, I ASKED HER TO CHECK THE F THREE PRODUCT FOR CONTAMINATION
SO WE CHECKED THE FIRST RINSE WATER
LAST RINSE WATER, WE HAVE THAT DATA
IT'S 99.8% CLEAR CLEAN
AND THEN I SAID, WELL, IF YOU'RE DRAINING THE LAST RINSE WATER AND PUTTING F THREE IN IT, LET'S TEST THE F THREE
AND WE FOUND THAT THE F THREE PRODUCT, AFTER TWO MONTHS, THERE'S A TERMINOLOGY CALLED REBOUNDING, THAT YOU'D BE PULLING PFAS FROM THE CREVICES OF THE TRUCK
OUR F THREE PRODUCT IS LESS THAN OUR LAST RINSE WATER
SO WE'RE REALLY HAPPY WITH THE CLEANING TECHNOLOGY THAT WE USE
WE DID USE THE RIGHT TECHNOLOGY
IT IS PHENOMENAL
AND OUR TRUCKS, WE KNOW WHAT OUR TRUCKS ARE, AND I BET THEY ARE AS CLOSE TO, IF NOT CLEANER THAN, A NEW BRAND NEW FIRE TRUCK
SO WE'RE REALLY HAPPY WITH THAT
SO WE WILL LOOK AT IT
BUT I DON'T KNOW
NOW WITH A NEW PRODUCT, WE MAY HAVE OPTIONS BEFORE US THAT WE ARE ABLE TO TEST THEM
WE'RE THINKING THAT WE'RE GOING TO DO A DISCHARGE AND PARTNER WITH AN ENVIRONMENTAL ENTITY AND DISCHARGE INTO THEIR PIT, BECAUSE THE PUBLIC RELATIONS ASPECT OF PUTTING A, PUTTING WHITE, FOAMY SUBSTANCES ALL OVER OUR AIRPORT PROBABLY ISN'T IN OUR BEST INTEREST
SO WE'RE LOOKING AT WAYS TO MAKE THAT HAPPEN
JUST FOR NUMBER THREE, I THINK IT'S GOING TO BE A SIMILAR RESPONSE IN THAT TO JUST CLARIFY THAT WE ARE IN COMPLIANCE AGAIN WITH ALL APPLICABLE REGS AND REQUIREMENTS RELATED TO SPILL REPORTING OR LEAKS
WE FOLLOW INDUSTRY BEST PRACTICE AND REPORTING PROTOCOL FOR THESE
AND THE TRIGGER FOR REPORTING VARIES, I THINK, DEPENDING ON WHERE IT IS AND HOW OR WHETHER OR HOW IT ENTERS OUR SYSTEMS, OUR STORM SYSTEMS OR WASTEWATER SYSTEMS AND SARAH CAN MAYBE SPEAK A LITTLE MORE ON THAT
BUT I THINK WE WANT TO CLARIFY AGAIN THAT ALL BEST PRACTICES, REPORTING PRACTICES, SPILL RESPONSE AND HANDLING, WE FOLLOW ALL APPLICABLE RULES AND REGS
AND RELATED TO COMMISSIONER HASEGAWA'S QUESTIONS ON SENDING PEOPLE IN, ARE PEOPLE SENT IN ADEQUATELY EQUIPPED? AND I'D SAY YES, WE ARE FOLLOWING A, AGAIN, ALL THE SAFETY PROTOCOLS FOR STAFF AND EMPLOYEES WHO ENTER THESE SPACES
AND I'LL JUST PASS IT TO SARAH AND THE CHIEF
THANKS, SANDY
YES
WE'VE BEEN IN CONNECTION WITH OUR SAFETY TEAM TO HAVE AN UNDERSTANDING OF WHAT THE APPROPRIATE PPE IS FOR ALL STAFF AT THESE, FOR PORT STAFF AT THESE FACILITIES
WITH RESPECT, THIS IS RELATED TO THE ITEMS THAT HAD THE PICTURES
AND JUST AN EXAMPLE, THE AREA THAT HAD THE HYDRAULIC OIL, THAT WAS ALASKA AIRLINES FOAM ROOM AND THAT IS ON THE SECOND FLOOR OF THEIR HANGAR WITH NO DRAINS
AND SO WHEN WE'RE LOOKING AT, YOU KNOW, IS UNDER THE REGULATIONS, IS THERE A RISK TO IMPACT THE ENVIRONMENT? THIS WAS A HOUSEKEEPING ISSUE FOR HYDRAULIC OIL THAT THE TENANT NEEDED TO ADDRESS, AND THEY DID
BUT WE ARE ENGAGED WITH OUR TENANTS AND TO ENSURE THAT THEY ARE MEETING THE REGULATORY REQUIREMENTS
AND WITH RESPECT TO THE TRANSITION TO THE DIFFERENT FACILITIES, WE HAVE MET WITH ALL OF THE TENANTS
WE HAVE SENT VARIOUS NOTIFICATIONS MAKING THEM AWARE OF THE CHANGES
AND, YOU KNOW, LIKE, FOR EXAMPLE, YOU KNOW, SOME OF THE AIRLINES THAT HAVE MULTIPLE HANGARS THROUGHOUT, THEY'RE LOOKING AT WHAT IS THE BEST PRACTICE FOR ALL OF THEIR FACILITIES SO THEY CAN ENSURE THAT THEY ARE MEETING ALL THE REGULATORY REQUIREMENTS, HAVE A CONSISTENT APPROACH VIA ALL THEIR FACILITIES
AND SO WE'VE BEEN IN DISCUSSIONS WITH THEM, THE FIRE DEPARTMENT, AS WELL AS THEY MOVE FORWARD
SO I JUST WANT TO NOTE THAT THIS IS ON THEIR RADAR AND THEY'RE LOOKING AT THEIR BEST TRANSITION APPROACH FOR EACH OF THEIR ORGANIZATIONS AND FACILITIES
CAN WE JUMP TO ISSUE
I THINK WE COVERED ISSUE FOUR, SO WE COULD JUMP TO ISSUE FIVE QUICKLY
I KNOW I'M HAVING TO BE SENSITIVE TO TIME BECAUSE I'VE GOT ABOUT 20 MINUTES, AND IT'S IMPORTANT TO HEAD OUT TO THE NEXT MEETING
SO THIS IS WITH RESPECT TO HOW WOULD WE RESPOND WITH THE NEW F THREE PRODUCT? AND WE HAVE THAT PRODUCT TRANSITIONED IN AUGUST
AND SO WE, WITH THAT, ARE UPDATING ALL OF OUR REGULATORY PLANS AND DOCUMENTS TO INCLUDE THE BEST PRACTICES TO MANAGE, YOU KNOW, THAT PRODUCT AND HAZARDOUS SUBSTANCES IN OUR SPILL RESPONSE PLAN, OUR STORMWATER POLLUTION PREVENTION PLAN
AND THEN CHIEF KRAUSE ON THEIR INTERNAL, CAN SPEAK TO THEIR INTERNAL PROCESS UPDATES AS WELL
DURING THE AUDIT, WE WERE IN THE MIDDLE OF TRANSITION, SO WE DID HAVE POLICIES IN PLACE FOR THE AFFF, AND WE HAVE UPDATED OUR POLICIES TO INCLUDE THE F THREE
AND WANT TO MAKE SURE THAT YOU GUYS ARE ALL AWARE THAT WE HAVE TRAINED AT DALLAS FORT WORTH USING F THREE IN 2019
WELL, ACTUALLY, EVERY YEAR THAT WE'RE IN DALLAS, IT'S ALL F THREE
AND THEN BECAUSE WE PURCHASED A FOAM THAT WE HADN'T TRAINED WITH, WE TRAINED IN MAY OF THIS YEAR WITH THE PRODUCT THAT'S IN OUR TRUCK
SO ALL OF OUR FIREFIGHTERS HAVE BEEN TRAINED AND ARE VERY AWARE OF HAZARDS AND THE HANDLING PRACTICES ASSOCIATED WITH PREVIOUSLY A TRIPLE AFF AND NOW F THREE
ALL RIGHT, I'M GOING TO ASK COMMISSIONER HASEGAWA IF SHE HAS ANY QUESTIONS IN THE INTEREST OF TIME
NO, I DO WANT TO ACKNOWLEDGE THE WORK OF THE PORT OF SEATTLE TEAM AND ITS TOTALITY MANAGEMENT
EVERYBODY UNDER YOUR PURVIEW AND ALSO THE AUDIT TEAM, BECAUSE COLLECTIVELY, I THINK THAT THAT'S WHAT'S COMING TOWARDS JUST THE ABSOLUTE BEST PRACTICES
AND I DO RECOGNIZE THAT WE'RE LEADING, INCLUDING FOR OTHER PARTS OF THE COUNTRY, AND EXCITED TO HEAR THAT WE'RE ALSO LEADING IN OTHER PARTS OF THE WORLD AND THAT WE'RE BEING CONSCIENTIOUS ABOUT OUR STEWARDSHIP AND OUR ACTION PLAN, NOT JUST FOR, FOR OURSELVES, BUT HOW WE'RE TRYING TO MAKE SURE WE'RE NOT PASSING THE PROBLEM ON TO OTHER PLACES AND THAT WE'RE HELPING OTHER PEOPLE IN THOUGHT PARTNERSHIP
SO I JUST WANT TO ACKNOWLEDGE AND SECOND EVERYTHING COMMISSIONER CALKINS SAID ABOUT HAVING A JOINT VOICE IN THE LEGISLATURE AND THEN ALSO ABOUT WANTING TO UNDERSTAND SOME OF THE LEGAL CHALLENGES TO DATE
AS WE TABLE QUESTIONS HERE FOR THE SAKE OF TIME, I JUST WANT TO, YOU KNOW, REITERATE THAT THIS IS A PRIORITY ISSUE FOR MYSELF AND MY COLLEAGUES UPON THE COMMISSION AND THAT WE'RE GOING TO CONTINUE TO LEAN INTO THIS CONVERSATION
THANK YOU VERY MUCH TO THE AUDIT TEAM FOR BRINGING THIS UP
AND THANK YOU VERY MUCH, MANAGEMENT, FOR YOUR RESPONSE
THANK YOU, COMMISSIONER HASEGAWA
YEAH, I ECHO THAT SENTIMENT
I WAS, SOMETIMES I FEEL LIKE YOU GUYS TOOK THE TEST, YOU GOT A 99, AND WE WERE LIKE, WHY DIDN'T YOU GET 100? IT SORT OF FEELS LIKE THAT
MY SON CAN RELATE TO THAT
FEELING LIKE THAT, TOO
BUT, YEAH, TRULY, NATION LEADING EFFORTS, PARTICULARLY FROM OUR FIRE DEPARTMENT, ON THIS VERY DIFFICULT ISSUE AROUND LIFE SAFETY
AND, YEAH, I WANT US TO CONTINUE TO, TO BE WAY OUT AHEAD AND PUSHING
SO IT REALLY IS GREAT TO HAVE A TEAM THAT'S HELPING US TO PUT A FRESH SET OF AYES ON IT, CATCH THE THINGS THAT MAYBE YOU'VE SEEN A THOUSAND TIMES RIGHT UNDER YOUR NOS, SOMETHING LIKE THAT TRUCK THAT GOT MISSED
BUT I ALSO WANT TO ECHO THE SENTIMENT THAT WE WANT TO CONTINUE TO PUSH THIS HASTY TRANSITION AWAY, NOT ONLY IN THE FACILITIES WE CONTROL, BUT IN THE ONES THAT OUR TENANTS CONTROL AND TO THEN BE A, CONTINUE TO TAKE ON EFFORTS TO HELP OUR, THE STATE'S OTHER FIRE DEPARTMENTS, OTHER AGENCIES THAT ARE DEALING WITH THIS
AND THEN THE OTHER KIND OF OUTLYING QUESTION FOR ME IS WHAT ARE GOING TO BE THE UNIQUE NEEDS AROUND THE MANAGEMENT OF F THREE? I'M SURE THERE ARE SOME QUESTIONS THAT REMAIN ABOUT THAT
THE VERY PROPERTIES THAT MAKE ANY OF THESE THINGS GOOD AT FIGHTING FIRES ALSO TYPICALLY HAVE IMPLICATIONS THAT AREN'T GREAT FOR LONG TERM HEALTH
AND SO I WANT TO MAKE SURE WE MONITOR THAT CLOSELY, TOO, AND ARE AT THE FOREFRONT OF BEST PRACTICES ON THAT
OKAY
THANK YOU ALL SO MUCH FOR THE PRESENTATION
I KNOW THIS IS A BIG AREA OF WORK FOR EVERYONE
INVOLVED, AND WE REALLY, TRULY APPRECIATE IT
ALL RIGHT
THANK YOU
AND THANK YOU, GLENN, FOR INCLUDING US IN THE DISCUSSION
COMMISSIONER? YEAH
I ALSO WANT TO SAY THANK YOU TO EVERYONE FOR THE WORK AND THE PARTNERSHIP
AND I WILL REITERATE THAT WE ARE IN COMPLIANCE
I'M FULLY IN AGREEMENT WITH THEM
I WILL ALSO POINT OUT, THOUGH, THAT NICOTINE TEAM, WHEN THEY WENT TO THE SITES FOR THEIR SITE VISITS, THEY DID NOT WEAR PPE
THEY WENT IN WITH THE ALASKA EMPLOYEES
BUT THERE'S NO LAW AGAINST
OKAY
AND TIME CHECK
WE'VE GOT ABOUT TWO BIG ITEMS LEFT, I THINK
OH, JUST ONE
OKAY, GREAT
WE SHOULD BE ABLE TO ZIP THROUGH THAT PRETTY QUICKLY
TSE PHASE TWO BOLLARDS AND ADA RAMPS
KAREN MONAT, IF YOU CAN COME UP AND, YOU KNOW, BRIAN, YOU WANT TO COME ON UP, I THINK THESE ARE RELATIVELY SMALL ITEMS THAT SHOULD BE EASY TO GO THROUGH
SO I'LL LET KAREN RUN THROUGH
AND I ALSO NOTICED ANGELA AND STEVE AREN'T OKAY
AND KEREM JUST ADVISED ME THAT WE HAVE ANGELA PETERSON FROM CPO ON THE LINE ON TEAMS, AND SHE CAN RESPOND AS WELL
BUT LIKE I SAID, THEY'RE SMALL ITEMS, THEY'RE EASY, AND THEY'VE ALREADY BEEN ADDRESSED
SO WITH THAT, I'LL PASS IT ON TO KARAMDHE
THIS AUDIT
MY NAME IS KEREM ONATH
I'M A SENIOR INTERNAL AUDITOR AT THE PORT OF SEATTLE
THIS AUDIT FOCUSED ON TERMINAL SECURITY ENHANCEMENT, PHASE TWO BOLLARDS AND AMERICANS WITH DISABILITIES ACT RAMPS PROJECT
THIS PROJECT FOCUSED ON ENHANCING ACCESSIBILITY AND SAFETY AT THE AIRPORT
TO BE SPECIFIC
ARRIVALS TERMINAL, THE DEPARTURES CURBSIDE, A MAIN GARAGE, THE PEDESTRIAN SKYBRIDGE ENTRANCES AND THE COURTESY VEHICLE PLAZA
THE PROJECT INVOLVED INSTALLATION OF BOLLARDS, IMPROVEMENTS OF ADA ACCESS
ONE SPECIFIC EXAMPLE IS IF YOU GO TO THE AIRPORT NOW, THE ARRIVALS HAS ZERO CURB ENVIRONMENT, WHICH IMPROVES ACCESSIBILITY SIGNIFICANTLY
AND FOR THIS PROJECT, THE PORT USED A DESIGN BUILD METHOD AND WORKED WITH HOFFMAN
THEY WORKED CLOSELY TO DELIVER THE UPGRADES
NEXT SLIDE, PLEASE
WE INCLUDED SOME PHOTOGRAPHS
SO THIS IS THE PEDESTRIAN SKYBRIDGE, THE VIEW FROM GARAGE TO THE SKYBRIDGE
THE BOLLARDS ARE NEW
NEXT SLIDE, PLEASE
THIS IS THE DEPARTURES
BOTH THE RAMP AND THE BOLLARDS ARE NEW
THIS WAS A PART OF THIS PROJECT
NEXT SLIDE
OVERALL SUMMARY OF THE PROJECT
THE TOTAL FOR THE ORIGINAL CONTRACT WAS $13.8 MILLION
AS OF JULY 2024
WHEN THIS AUDIT WAS IN PROGRESS, THE CONTRACT WAS AT $13.9 MILLION BECAUSE OF APPROXIMATELY $101,000 IN CHANGE ORDERS
THERE WAS ALSO AT THE TIME $111,000 IN OPEN TRENDS, WHICH PROJECTED THE FINAL CONTRACT VALUE OF $14 MILLION, WHICH IS A 1.5% INCREASE
A LITTLE DEFINITION HERE, THE OPEN TREND MEANS UNKNOWN OR POTENTIAL COST OR SCHEDULE RISK TO THE PROJECT THAT HAVE NOT BEEN FORMALLY APPROVED OR FINALIZED BY THE PORT
AND WE ARE GOING TO TALK ABOUT THAT OPEN TREND SHORTLY AND ALSO DURING AN OBSERVATION
SO IN THIS SLIDE YOU SEE A TABLE
THIS TABLE PROVIDES A SUMMARY OF THE TIMELINE OF THE PROJECT NEXT SLIDE
SO WE CAN ACTUALLY GO WITH THIS SLIDE FOR NOW
SORRY FOR THAT
SO THE ORIGINAL SUBSTANTIAL COMPLETION DATE FOR THE PROJECT WAS JULY 3, AND THE CHANGE ORDERS ADDED AN ADDITIONAL 80 DAYS, WHICH ADJUSTED THE SUBSTANTIAL COMPLETION DATE TO BE SEPTEMBER 21, AND THE OPEN TRENDS NUMBER 16 ADDED ADDITIONAL 50 DAYS, WHICH ADJUSTED THE DATE TO NOVEMBER 10
BUT THE ACTUAL SUBSTANTIAL COMPLETION WAS ACHIEVED ON NOVEMBER 13, WHICH IS THREE DAYS DELAYED AND MAY BE SUBJECT TO LIQUIDATED DAMAGES
AND ACCORDING TO THE CONTRACT, THE PHYSICAL COMPLETION WAS TO BE ACHIEVED 60 DAYS AFTER THE ACHIEVEMENT OF SUBSTANTIAL COMPLETION DATE, WHICH MEANS BY JANUARY 12
HOWEVER, THE CURRENT ANTICIPATED PROJECT COMPLETION DATE IS SEPTEMBER 30 AND NEXT SLIDE, PLEASE
WHICH ACTUALLY PROVIDES A TIMELINE TO MAKE THE INTERPRETATION OF THE TABLE A LITTLE EASIER
OH, OKAY
SORRY FOR THAT
THEN I'LL JUST CONTINUE
IF YOU HAVE ACCESS TO THE SLIDES THEN
OH NO, SORRY
THIS TIMELINE SHOWS THAT THE INITIAL THE CHANGE ORDERS ADDED 80 DAYS AND THE TREND 16 ADDED 50 DAYS, AND SUBSTANTIAL COMPLETION WAS ACHIEVED THREE DAYS LATE AND THEN 60 DAYS AFTER THAT
WE SHOULD HAVE HAD THE PHYSICAL COMPLETION, BUT CURRENT ANTICIPATED IS 262 DAYS DELAY, WHICH IS ALSO POTENTIALLY SUBJECT TO LIQUIDATED DAMAGES
BUT THIS IS GOING TO BE REVIEWED BY THE CONSTRUCTION TEAM AT THE TIME OF THE COMPLETION OF THE PROJECT
NEXT SLIDE, PLEASE
OUR FIRST OBSERVATION IS ABOUT A LACK OF PROOF OF INSURANCE PRIOR TO PROJECT COMMENCEMENT
THE EMPHASIS HERE IS LACK OF PROOF OF INSURANCE LIKE NOT LACK OF INSURANCE
WE DID VERIFY THAT THEY HAD INSURANCE, BUT WE JUST DID NOT HAVE THE EVIDENCE BEFORE THE PROJECT STARTED
TO BE SPECIFIC, HOFFMAN WAS REQUIRED TO OBTAIN ERRORS AND EMISSIONS INSURANCE WITHIN TEN DAYS OF NOTICE, WHICH WAS RECEIVED BY THEM IN OCTOBER 2021
BUT THE CRITICAL ENDORSEMENTS, SUCH AS STOPGAP INSURANCE, POLLUTION INSURANCE, AND LIABILITY ENDORSEMENTS WERE MISSING
ADDITIONALLY, INSTEAD OF HAVING STANDALONE AREAS AND EMISSIONS INSURANCE, THEY HAD A COMBINED POLLUTION PLUS PROFESSIONAL LIABILITY INSURANCE, WHICH CREATED THE RISK OF A CLAIM, WITH ONE OF THEM EXHAUSTING THE OVERALL COVERAGE
WE WORKED WITH HOFFMAN'S RISK MANAGEMENT TEAM, THEIR INSURANCE AGENTS, AND JEFF HOLLINGSWORTH FROM THE PORT DIRECTOR OF RISK MANAGEMENT, AND WE CAME TO THE CONCLUSION THAT THE COMBINED COVERAGE LIMITS WERE ADEQUATE FOR THE PORT AND THE ENDORSEMENT DOCUMENTS WERE ACTUALLY AVAILABLE FOR OUR REVIEW
SO AT THE END OF INSURANCE WAS PRESENT, BUT WE JUST DIDN'T HAVE THE EVIDENCE
NEXT SLIDE, PLEASE
SO THE RISK IS WITH THIS
IF THE DOCUMENTS ARE MISSING AT THE END, IT CAN LEAD TO DISPUTES AND DELAYS AND CLAIMS AND HIGHER COSTS
SO OUR RECOMMENDATION IS THAT THE PORT ALREADY HAS AN SOP ON VERIFYING SUCH CRITICAL DOCUMENTATION AND OUR RECOMMENDATIONS THAT THE PORT SHOULD ACTUALLY FOLLOW THE SOP AND NEXT SLIDE, PLEASE
AND I BELIEVE THE PORT AGREED TO THIS
ALL THE MANAGEMENT RESPONSES ARE GOING TO BE AT THE END OF LIKE, OKAY, THE NEXT OBSERVATION IS ABOUT THAT TREND THAT I MENTIONED THAT ADDED 50 DAYS TO THE PROJECT
SO THE JOINT SEALANT WORK WAS NOT A PART OF THE ORIGINAL DESIGN
AND DURING THE PROJECT, IT WAS IDENTIFIED THAT WE NEED TO HAVE ADDITIONAL JOINT SEALANT WORK
THE PORT AND HOFFMAN COULD NOT AGREE ON THE ANTICIPATED COST
SO THE INITIAL PROPOSAL FROM HOFFMAN WAS $250,000
PORT DISAGREED WITH THIS AMOUNT, AND AT THE END, THE WORK WAS DIRECTED ON A FORCE BASED BASIS ACCOUNT WITHOUT AND NOT TO EXCEED CHANGE ORDER
THIS IS ULTIMATELY THE COST FOR THE JOINT SEALANT WORK WAS $111,000
THIS PROCESS WAS NOT IN COMPLIANCE WITH THE ESTABLISHED PROCEDURES AT THE PORT BECAUSE THEY SHOULD HAVE HAD A CHANGE ORDER
THE RISK HERE IS ULTIMATELY, THERE CAN BE DISAGREEMENTS OR I, FINANCIAL OVERRUNS IF THERE'S NO
NOT TO EXCEED CHANGE ORDER
NEXT SLIDE, PLEASE
OH, SORRY
WE'RE GOING TO RECOMMENDATIONS, AND I BELIEVE THEY HAVE AGREED TO THIS
SO, ANGELA, IF YOU WANT TO COMMENT, AND THEN WE CAN HAVE BRIAN COMMENT ALSO IF YOU WANT TO UNMUTE YOURSELF
ANGELA
SURE
YEAH, WE AGREE WITH THE RECOMMENDATION
WE WILL DO TRAINING AND, AND WE DO YEARLY TRAINING, BUT WE'LL CONTINUE TO DO THAT AND WE'LL DO A FRESH ONE SOON
SO
AND WE DO WORK WITH JEFF HOLLINGSWORTH ON THAT TRAINING
AND FOR THE RECORD, THAT WAS ANGELA PETERSON
ANGELA, THE ACTING DIRECTOR, OR YOU ARE THE DIRECTOR AT THIS POINT, OF CPO, RIGHT
ANGELA, ASSISTANT DIRECTOR, CPO CONSTRUCTION
YES
AND BRIAN
GOOD MORNING, COMMISSIONERS
BRIAN SWEET, DIRECTOR OF ENGINEERING CONSTRUCTION MANAGEMENT
SO JUST REALLY, FROM OUR STANDPOINT ON THE CHANGE ORDER PROCESS, WE'VE ACTUALLY ALREADY BEEN HAVING SOME DISCUSSIONS WITH OUR STAFF ABOUT ISSUING THE CHANGE ORDER SO THAT CONTRACTORS GET PAID
I WILL SAY THAT DURING THE EXECUTION OF THAT WORK, THE DISAGREEMENT WITH A CONTRACTOR OVER PRICE, WE DID PROCEED WITH THE WORK
WE DID TRACK THE WORK ON A DAILY BASIS
THE INSPECTORS ARE OUT THERE WATCHING IT, DOCUMENTING ALL THE HOURS TO MAKE SURE IF AT SOME POINT IN THE FUTURE, WE COULD HAVE GOT TO, AT A LUMP SUM PRICE, ISSUED THAT APPROPRIATE CHANGE ORDER SO THE CONTRACTOR COULD GET PAID, ENDED UP JUST DOING ALL THE WORK, T AND M, TRACKING IT AND RECONCILING IT WITH THE AMOUNT THAT WAS SHOWN ON THERE
SO
BUT OUR, WE'VE ALREADY COMPLETED OUR REEDUCATION OR REMINDER OF OUR STAFF ABOUT THE IMPORTANCE OF BEING ABLE TO PAY OUR CONTRACTORS IF THERE'S A DISAGREEMENT AND SO FORTH
SO
AND WE CONTINUE TO DO THAT ON AN ONGOING BASIS
COMMISSIONER HASEGAWA, ANY QUESTIONS ON THE PRESENTATION? OH, THANK YOU FOR YOUR THOROUGH AUDIT AND THE PRESENTATION
THANK YOU VERY MUCH, MANAGEMENT, FOR THE RESPONSE
ALL RIGHT
YEAH
NONE OF THESE RISE TO HAIR ON FIRE KIND OF
I THINK, YOU KNOW, THIS IS PRETTY TYPICAL IN THE COURSE OF A LARGE ORGANIZATION, AND I APPRECIATE THAT
IT'S A GOOD REMINDER FOR US TO MAKE SURE WE'RE UP TO DATE ON TRAININGS AND BEST PRACTICES
THANK YOU SO MUCH, ANGELA AND BRIAN, FOR COMING IN AS WELL
THE NEXT ITEM, I CAN HEAR MY DAD RIGHT NOW SAYING, DON'T BE CUTTING NO CORNERS
THAT'S RIGHT
WE'RE NOW AT OUR LAST BUSINESS ITEM FOR THE DAY
ITEM NUMBER NINE IS A LIMITED CONTRACT COMPLIANCE AUDIT FOR SEATTLE FOOD PARTNERS, LLC
LIMITED CONTRACT COMPLIANCE AUDITS THAT DO NOT HAVE ANY FINDINGS ARE NOT DISCUSSED WITH THE COMMITTEE
SEE THAT SEATTLE FOOD PARTNERS DID NOT HAVE ANY FINDINGS
GOOD JOB
SO WE WILL MOVE ON TO OUR NEXT AGENDA ITEM
DUE TO THIS CYBER INCIDENT, WE WILL NOT BE HAVING A NON PUBLIC SESSION TODAY
TECHNOLOGY AUDITS WILL BE DISCUSSED AT OUR NEXT NON PUBLIC SESSION ON DECEMBER 5, 2024
WITH THAT, WE'LL MOVE TO CLOSING COMMENTS
SO, DIRECTOR FERNANDEZ, DO YOU HAVE ANY CLOSING COMMENTS FOR THE COMMITTEE TODAY? I JUST WANTED TO SAY THANK YOU, COMMISSIONER, TO EVERYONE THAT PARTICIPATED MANAGEMENT FOR COMING HERE, FOR BEING HERE, AND FOR THEIR SUPPORT DURING THE AUDIT
AND, YOU KNOW, I KNOW DAN THOMAS SITS THERE, BUT HE PROVIDES A
SO I WANT TO THANK AYE
FOR AYE
WORK AND TO THE TEAM FOR DOING THEIR WORK
THANK YOU, COMMISSIONERS
AND WE APPEAR TO HAVE LOST CONNECTION, AND THEREFORE QUORUM
WE'LL SEE IF I CAN TEXT COMMISSIONER ASEGAWA
WE CAN HEAR YOU ONLINE
OH, GOOD
YEAH, I'M HERE
I HAVEN'T MISSED THE BEAT
I'M HERE
WE'RE OPERATING ON WIFI HERE
ANY CLOSING COMMENTS? COMMISSIONER HASEGAWA? NO, JUST THAT
COMMISSIONER CALKINS, I WANTED TO THANK YOU FOR CHAIRING THE MEETING
WELL DONE
AND THANK YOU AGAIN
YOU BET
HEARING NO FURTHER COMMENTS AND HAVING NO FURTHER BUSINESS
IF THERE'S NO OBJECTION, THE MEETING IS ADJOURNED AT 11:40 A.M
THANKS, EVERYONE, FOR JOINING US TODAY
THANK YOU
THANK YOU.

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