COMMISSION
AGENDA MEMORANDUM
Item No.
FOR INFORMATION ONLY
Date of Meeting
DATE:
September 10, 2024
TO:
Stephen P. Metruck, Executive Director
FROM:
Karen R. Goon, Deputy Executive Director
8b
September 10, 2024
SUBJECT: Monthly Notification of Prior Executive Director Delegation Actions August 2024
APPROVAL SUMMARY
Notification of the following Executive Director delegated approvals that occurred in August 2024.
Category of Approval
Request#
Projects & Associated
Contracts
Description of Approvals August
2024
1351-2024
Upper Drive Handrail
$1,520,000.00
1330-2024
TierPoint Storage Area Network
Refresh
$650,000.00
1310-2024
Media Buying Services IDIQ
$1,000,000.00
1319-2024
STS Parts Lifts Replacement
$354,841.00
1367-2024
SSAT Baggage Handling System
Tunnel Leak Repairs
$356,433.64
1315-2024
CHEMPACK Agreement
1358-2024
FreshService 5-year contract
Authorization
1340-2024
MOA with Port of Bellingham for
ARFF Transition Truck Washing
Projects & Associated
Contracts
Projects & Associated
Contracts
Projects & Associated
Contracts
Projects & Associated
Contracts
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
& Tenant Reimbursement
Template revised January 10, 2019.
Category
Amount
$0.00
$900,000.00
$0.00
COMMISSION AGENDA - Agenda Item No. 8b
Meeting Date: September 10, 2024
Non-Project Procurement of
Goods & Purchased Service
Contracts, Other Contracts,
1332-2024
& Tenant Reimbursement
Real Property Agreement
Utilization of Port Crews
Sale of Surplus Port Property
Total Value of Executive
Director Approvals
Microsoft Support Agreement
Contract Authorization
No Approvals in August
No Approvals in August
No Approvals in August
Page 2 of 2
$1,250,000.00
$0.00
$0.00
$0.00
$6,031,274.64
TRANSPARENCY:
In approving the delegations for the Executive Director, the Commission requested that staff ensure
transparency is built into the process. As a result, staff will make approvals visible to the public in two ways.
First, these types of approvals will be made visible in public Commission meetings via monthly reporting like this
one. Approvals are both timed and designed to be visible in a similar manner to the monthly Claims and
Obligations reporting. Second, staff will publish these delegations in a PeopleSoft formatted report on the Port
website in the same manner that all procurements, contracts, and other opportunities are made available to
public communities.
BACKGROUND:
On January 24, 2023, the Commission approved and adopted Resolution No. 3810 that repealed related prior
resolutions and increased the previously delegated Commission authority to the Executive Director and
provided clarity in process directives to port staff. The approval made the Delegation of Responsibility and
Authority to the Executive Director (DORA) effective on April 3, 2023.
The foundation for Resolution No. 3810 included significant data analysis, employee surveys, and internal audit
recommendation. Resolution No. 3810 also aligns with the Port Century Agenda in that it helps make the Port
a more effective public agency. Considerations and checks and balances have been built into the associated
processes of Executive Director approvals including a high bar of transparency.
Following significant analysis and multiple Commission reviews, the Commission approved the DORA on
January 24, 2023. That reporting memo is available for review on the Port website under the January 24, 2023,
Commission public meeting, and it provides detailed reasoning and explanation of Resolution No. 3810.
Template revised June 27, 2019 (Diversity in Contracting).