COMMISSION
AGENDA MEMORANDUM
Item No.
ACTION ITEM
Date of Meeting
DATE:
August 16, 2024
TO:
Stephen P. Metruck, Executive Director
FROM:
Laurel Dunphy, Director Airport Operations
8d
September 10, 2024
SUBJECT: SEA Portable Restrooms
Amount of this request:
$2,200,000
Total estimated contract cost:
$2,200,000
ACTION REQUESTED
Request Commission authorization for the Executive Director to execute a contract for an
estimated value of $2,200,000 for the provision of port restroom services for the ground
transportation lots, the cell phone lot at SEA, and other various Port locations, with a contract
length of one (1) year with two (2) one-year options for renewal for a total of three (3) years.
EXECUTIVE SUMMARY
As part of the ongoing effort to provide amenities to public customers and commercial ground
transportation operators, the airport's Landside team coordinates a contract for portable
restrooms throughout SEA. SEA's Landside team regularly provides portable restrooms in the
public Cell Phone Waiting Lot, on the 3rd Floor of the Terminal Parking Garage near the taxi feeder
lanes, in the Cruise Bus Lot as well as several other Landside specific locations. Notably, portable
restrooms for the TNC lot shall be phased out for four new, permanent restrooms recently
constructed by the TNC Lot improvements project at S. 160th in the City of SeaTac; construction
is nearly complete, and Operations anticipates opening the new units in the next two months.
Portable restrooms are also essential in other operating areas that do not have permanent
restroom facilities. These requests are usually ad-hoc and are for immediate use due to
unplanned circumstances. The action requested is based on the 3-year total estimated
expenditure in the amount of $2.2 million. Of this amount, about 92% of the funds support
specific Landside locations and 8% or $182,000, per CPO recommendation, is available for the
other ad-hoc immediate needs.
JUSTIFICATION
Template revised January 10, 2019.
COMMISSION AGENDA - Action Item No. 8d
Meeting Date: September 10, 2024
Page 2 of 4
This contract will provide portable restrooms for commercial operators and the traveling public
at the Airport and other Port locations. Sanitation facilities are essential to providing high levels
of customer service and maintaining public health.
There has been a consistent demand for restroom facilities at Landside properties. While demand
has fluctuated with passenger activity, it's anticipated that both commercial and passenger
activity levels will increase in 2025 and 2026 and the servicing of portable restrooms will increase
as well.
DETAILS
The table below describes the anticipated spending for portable restrooms at the Airport and
other Port locations for each contract years from October 1, 2024 to September 30, 2027.
Airport Locations
Other Port Locations
Combined Total:
(A)
Year 1
$653,000
58,500
$711,500
(B)
Years 2
$672,000
60,500
$732,500
(C)
Year 3
$693,000
63,000
$756,000
3-Year Total
(A+B+C)
$2,018,000
182,000
$2,200,000
Note: Anticipated spending for 2025 and 2026 are based on projected activity and current rates.
Rates are subject to change if a new vendor is awarded this contract.
Scope of Work
This contract is intended to cover all Port locations. Landside Operations plans to provide
portable restrooms and one handwashing station at the following locations:
•
•
•
•
•
Cell Phone Lot (4 portable restroom units)
160th Street TNC Holding Lot (1 handwashing station)
160th Street Taxi Holding Lot (1 portable restroom unit)
Taxi Feeder Lines on 3rd Floor of the Garage- for taxi and TNC drivers (5 units)
Cruise Bus Lot (2 Units)
Although portable restrooms will no longer be necessary at the 160th GT Lot, other ground
transportation operating areas still require service.
ALTERNATIVES AND IMPLICATIONS CONSIDERED
Alternative 1 - Discontinue portable restroom service
This option would remove all portable restrooms and cease services to all facilities.
Cost Implications: $0 direct cost to implement this alternative
Template revised June 27, 2019 (Diversity in Contracting).
COMMISSION AGENDA - Action Item No. 8d
Meeting Date: September 10, 2024
•
Page 3 of 4
Pros: Cessation of portable restroom service, eliminating $711,500 to $756,000 in annual
expense.
Cons:
• Significant reduction in custom service at public-facing lots like the Cell Phone and Cruise
Charter lots
• Increased likelihood of uncontained hazardous waste in remote lots.
• Out of compliance with Washington state L&I standards for basic sanitation facilities.
This is not the preferred alternative.
Alternative 2 - Issue a Competitive Solicitation, authorizing the Executive Director to enter into
an agreement with a portable restroom vendor to support Port operations, including but not
limited to Airport Operations in the Cell Phone Lot, the Cruise Charter Lot, and other areas.
Cost Implications: Commitment to fund contractual services up to $2,200,000, an increase of
$700,000 over three years (beginning October 1, 2024) to the existing contract.
Pros:
•
•
•
•
Complies with Washington state L&I facilities standards
Provides continuity of operations with no abrupt end of service without remedy
Formalizes contractor business requirements such as billing intervals and rates
Opportunity to lower existing rates due to competitive process
Cons:
• Adds an increase of $700,000 to the existing contract.
This is the recommended alternative.
FINANCIAL IMPLICATIONS
Annual Budget Status and Source of Funds.
Portable restrooms are an ongoing expense for the Airport's Public Parking and Ground
Transportation operations and affect net operating income. Should other departments or
divisions other than Airport Operations use this contract, costs will be covered by their respective
budgets and they will be responsible for managing services in conjunction with the terms of the
agreement. The actual cost incurred under this contract will be included in annual operating
budgets.
ATTACHMENTS TO THIS REQUEST
(1) Presentation
Template revised June 27, 2019 (Diversity in Contracting).
COMMISSION AGENDA - Action Item No. 8d
Meeting Date: September 10, 2024
Page 4 of 4
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS
•
•
In July 2018, the Commission authorized $2,040,000 to execute a contract for portable
restrooms.
In September 2021, the Commission authorized $1,500,000 to execute a contract for
portable restrooms.
Template revised June 27, 2019 (Diversity in Contracting).