8c. Memo
Airline Technical Representative Contract Amendment
COMMISSION AGENDA MEMORANDUM ACTION ITEM Item No. Date of Meeting DATE: January 28, 2025 TO: Stephen P. Metruck, Executive Director FROM: Rick Duncan, Director, Aviation Business and Properties 8c January 28, 2025 SUBJECT: Airline Technical Representative Contract Amendment ACTION REQUESTED Request Commission authorization for the Executive Director to amend a contract with AVAir Pros for Airline Technical Representative (ATR) services for an additional amount not to exceed $1.5 million, for a new total of $4.5 million, to support required services. Executive Summary: The Airline Technical Representative (ATR) Contract is a Port of Seattle (Port) consulting contract to support the SEA signatory airlines in appropriately engaging in SEA capital project planning and business/operational issues. Besides Alaska Airlines, most airline corporate properties representatives are not local to Seattle. An ATR contract allows them to have an in-person liaison to represent their interests and support them in staying abreast of issues of interest to the SEA Airlines. After execution of the original agreement, services were added to the ATR scope to help with the Baggage Optimization Program (BOP). This caused the contracted amount to be expended more quickly than scheduled. This request is to increase the amount of the total contract to continue support of required services. Please note, although the contract is procured and managed by the Port, ATR services are requested and fully funded by the airline group via recovery through airline rates and charges. Justification: The Seattle region is one of the fastest growing in the country. The region's growth continues to drive the rapid airline growth at the Airport. That growth has and continues to outstrip existing operational and passenger processing capacity and is exacerbated by the continued deterioration of aging facilities and infrastructure needing significant renewal and replacement. To have a successful capital program and coordinate the ever-increasing operational challenges associated with Airport operations, airline engagement is critical. The ATR resource has proven to be effective at ensuring appropriate airline engagement and involvement for daily operations and longer-term initiatives like future SEA capital projects. Template revised April 12, 2018. COMMISSION AGENDA - Action Item No. Meeting Date: January 28, 2025 8c Page 2 of 3 Scope of Work The Consultant is responsible for serving as a single point of contact for both the Airlines and Airport as it relates to coordinating the Airline Industry's input and involvement during the facility planning, design, construction, and activation/commissioning phases projects that are to be implemented as part of SEA's Capital Improvement Program. Additionally, the Consultant may be requested to facilitate airline/Port input on key business and/or operational issues. In the capital support capacity, the ATR program facilitates communications between the Airlines and Airport, coordinates Airline industry review of various program-related technical submittals (i.e. pre-design white papers, scoping documents, project technical requirements, in-progress design drawings and specifications, reports, cost estimate and schedule summaries, etc.) and provides input on behalf of the Airlines to the Airport staff and consultants for their review, consideration, and approval to incorporate into the program. In the business and operational support, the Consultant may work to supplement and collaborate with both local and corporate airline representatives to work through areas of conflict or challenge between the Port and airlines. Some representative examples would be engagement of relevant airline/Port staff to mediate areas of conflict or desired collaboration, research approved business and/or operational issues, identify alternatives and ensure appropriate stakeholders are engaged or represented. Ultimately, the purpose of the Consultant is to serve as representatives on behalf of all SEA Airlines to participate in various discussions to offer an airline perspective when airline representatives themselves are unable to participate directly. The original anticipated level of effort included the elements as described above, however, after the execution of the contract, the Airlines and the Airport requested additional project specific ATR support for the Baggage Optimization Program (BOP) Phase 2. Unlike other project specific ATR support contracts (i.e. SCE, Baggage Optimization Program Phase 3) which are contracted separately, it was decided to leverage this agreement to provide project specific support services for BOP Phase 2. This support has since been provided and BOP Phase 2 is now physically completed. Airport management has discussed and reviewed the level of support now required to meet the full scope covered by the original contract. The value of this contract amendment adequately reflects this requirement. Schedule: Executed contract Amendment - February 2025 Contract Expiration - March 2027 Financial Implications: Consistent with the 2025 budget; $200K is budgeted in 2025 expense and $200K capitalized in 2025 and directly charged to projects for $400K total spend in 2025. Template revised September 22, 2016; format updates October 19, 2016. COMMISSION AGENDA - Action Item No. Meeting Date: January 28, 2025 8c Page 3 of 3 Attachments: None. PREVIOUS COMMISSION ACTIONS OR BRIEFINGS October 27, 2020 - authorization approved, item 6f, contract for Airline Technical Representative services up to six years. April 26, 2016 - authorization approved, item 4d, contract for Airline Technical Representative services up to five years. Template revised September 22, 2016; format updates October 19, 2016.
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