8c. Memo

Airline Technical Representative Contract Amendment

COMMISSION
AGENDA MEMORANDUM
ACTION ITEM
Item No.
Date of Meeting
DATE:
January 28, 2025
TO:
Stephen P. Metruck, Executive Director
FROM:
Rick Duncan, Director, Aviation Business and Properties
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January 28, 2025
SUBJECT: Airline Technical Representative Contract Amendment
ACTION REQUESTED
Request Commission authorization for the Executive Director to amend a contract with AVAir
Pros for Airline Technical Representative (ATR) services for an additional amount not to exceed
$1.5 million, for a new total of $4.5 million, to support required services.
Executive Summary:
The Airline Technical Representative (ATR) Contract is a Port of Seattle (Port) consulting contract
to support the SEA signatory airlines in appropriately engaging in SEA capital project planning
and business/operational issues. Besides Alaska Airlines, most airline corporate properties
representatives are not local to Seattle. An ATR contract allows them to have an in-person liaison
to represent their interests and support them in staying abreast of issues of interest to the SEA
Airlines.
After execution of the original agreement, services were added to the ATR scope to help with the
Baggage Optimization Program (BOP). This caused the contracted amount to be expended more
quickly than scheduled. This request is to increase the amount of the total contract to continue
support of required services.
Please note, although the contract is procured and managed by the Port, ATR services are
requested and fully funded by the airline group via recovery through airline rates and charges.
Justification:
The Seattle region is one of the fastest growing in the country. The region's growth continues to
drive the rapid airline growth at the Airport. That growth has and continues to outstrip existing
operational and passenger processing capacity and is exacerbated by the continued deterioration
of aging facilities and infrastructure needing significant renewal and replacement. To have a
successful capital program and coordinate the ever-increasing operational challenges associated
with Airport operations, airline engagement is critical. The ATR resource has proven to be
effective at ensuring appropriate airline engagement and involvement for daily operations and
longer-term initiatives like future SEA capital projects.
Template revised April 12, 2018.
COMMISSION AGENDA - Action Item No.
Meeting Date: January 28, 2025
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Page 2 of 3
Scope of Work
The Consultant is responsible for serving as a single point of contact for both the Airlines and
Airport as it relates to coordinating the Airline Industry's input and involvement during the facility
planning, design, construction, and activation/commissioning phases projects that are to be
implemented as part of SEA's Capital Improvement Program. Additionally, the Consultant may
be requested to facilitate airline/Port input on key business and/or operational issues. In the
capital support capacity, the ATR program facilitates communications between the Airlines and
Airport, coordinates Airline industry review of various program-related technical submittals (i.e.
pre-design white papers, scoping documents, project technical requirements, in-progress design
drawings and specifications, reports, cost estimate and schedule summaries, etc.) and provides
input on behalf of the Airlines to the Airport staff and consultants for their review, consideration,
and approval to incorporate into the program.
In the business and operational support, the Consultant may work to supplement and collaborate
with both local and corporate airline representatives to work through areas of conflict or
challenge between the Port and airlines. Some representative examples would be engagement
of relevant airline/Port staff to mediate areas of conflict or desired collaboration, research
approved business and/or operational issues, identify alternatives and ensure appropriate
stakeholders are engaged or represented. Ultimately, the purpose of the Consultant is to serve
as representatives on behalf of all SEA Airlines to participate in various discussions to offer an
airline perspective when airline representatives themselves are unable to participate directly.
The original anticipated level of effort included the elements as described above, however, after
the execution of the contract, the Airlines and the Airport requested additional project specific
ATR support for the Baggage Optimization Program (BOP) Phase 2. Unlike other project specific
ATR support contracts (i.e. SCE, Baggage Optimization Program Phase 3) which are contracted
separately, it was decided to leverage this agreement to provide project specific support services
for BOP Phase 2. This support has since been provided and BOP Phase 2 is now physically
completed. Airport management has discussed and reviewed the level of support now required
to meet the full scope covered by the original contract. The value of this contract amendment
adequately reflects this requirement.
Schedule:
 Executed contract Amendment - February 2025
 Contract Expiration - March 2027
Financial Implications:
 Consistent with the 2025 budget; $200K is budgeted in 2025 expense and $200K
capitalized in 2025 and directly charged to projects for $400K total spend in 2025.
Template revised September 22, 2016; format updates October 19, 2016.
COMMISSION AGENDA - Action Item No.
Meeting Date: January 28, 2025
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Attachments:
None.
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS
 October 27, 2020 - authorization approved, item 6f, contract for Airline Technical
Representative services up to six years.
 April 26, 2016 - authorization approved, item 4d, contract for Airline Technical
Representative services up to five years.
Template revised September 22, 2016; format updates October 19, 2016.

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