Commission Meeting Portal

Regular Meeting on Apr 28, 2009 1:00PM

Minutes for the Port Of Seattle Commission meeting, held on Apr 28, 2009 1:00PM

        Commissioners                                               Tay Yoshitani 
                                                                                              Chief Executive Officer 
                      Bill Bryant 
                      Chair and President 
                   John Creighton                           P.O. Box 1209 
                     Patricia Davis                           Seattle, Washington 98111 
                   Lloyd Hara                             www. portseattle.org 
                   Gael Tarleton                              206.728.3000 

             An audio of the meeting proceedings and meeting materials are available on the Port of
                                        Seattle web site - 
                http://www.portseattle.org/about/organization/commission/commission.shtml 

             (The approximate point in the audio recording for the specific item is identified by
            minutes and seconds; example: 01:30.) 
                     APPROVED MINUTES 
               COMMISSION REGULAR MEETING APRIL 28, 2009 
            The Port of Seattle Commission met in a special meeting at 12:00 p.m., Tuesday, April
            28, 2009 in the International Conference Center, Airport Office Building, Seattle-Tacoma
             International Airport, Seattle, WA. Commissioners Bryant, Creighton, Davis, Hara and
            Tarleton were present. 
               1.     CALL TO ORDER 
            The special meeting was called to order at 12:15 p.m. by Bill Bryant, Chair and
             President. 
               2.     EXECUTIVE SESSION pursuant to RCW 42.30.110 
            The regular meeting was immediately recessed to an executive session to discuss Legal
            Risk issues for approximately forty-five minutes and reconvened to public session. 
           PLEDGE OF ALLEGIANCE 
               3.     APPROVAL OF MINUTES 
              None. 
               4.   SPECIAL ORDER OF BUSINESS 
            (00:01:00) Fly Quiet Incentive Program  Announcement of Airline Winners 

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        PORT COMMISSION MINUTES OF THE REGULAR MEETING 
          TUESDAY, APRIL 28, 2009                             P. 2 
            Presentation document: Commission agenda memorandum dated April 23, 2009 from
            Stan Shepherd, Manager, Aviation Noise Programs 
             Presenter: Heather Connolly, Noise Program Manager 
            Ms. Connolly provided background of the "Fly Quiet Incentive Program, which was
            developed in 2003 to enhance Port noise mitigation programs. The winners of the 2009
            awards were announced as follows: 
               1st Place for Passenger Airlines  Virgin America 
               Honorable Mention for Passenger Airlines  Air Canada Jazz 
               1st Place for Cargo Airlines  Federal Express 
            Plaques were presented by Commissioner Bryant to staff from the winning airlines, and
            there was a photo opportunity for recipients and Commissioners. 
               5.   UNANIMOUS CONSENT CALENDAR 
               a.  (00:05:51) Authorization for the Chief Executive Officer to execute all
              documents necessary to remove deed restrictions on the Riverside Property no
             longer required under RCW Chapter 53.25 
           Request document: Commission agenda memorandum and map dated April 22, 2009
            from Joe McWilliams, Managing Director, Real Estate 
            Motion for approval of Item 5a  Davis 
           Second  Creighton 
            Motion carried by the following vote: 
           In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5) 
               6.   DIVISION, CORPORATE, AND COMMISSION ACTION ITEMS 
               a.  (00:06:55) Authorization for the Chief Executive Officer to advertise fo r
              construction bids, award the contract and construct the Fire Piping Upgrades
              Main Terminal Project at Seattle-Tacoma International Airport, for an
              additional amount of $1,288,500 and a total project cost of $1,450,000. 
           Request document: Commission agenda memorandum dated April 1, 2009 from Richard
             Ottele, General Manager, Aviation Facilities and Infrastructure and Robert F. Riley,
            Director, Airport Capital Improvement Program 
             Presenters: Mr. Ottele and Joe Nessel, Capital Project Manager 

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        PORT COMMISSION MINUTES OF THE REGULAR MEETING 
          TUESDAY, APRIL 28, 2009                             P. 3 
           Motion for approval of Item 6a  Tarleton 
           Second  Hara 
            Motion carried by the following vote: 
           In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5) 
              b.  (00:11:54) Authorization for the Chief Executive Officer to advertise for
              construction bids and to award contracts and employ Port crews and construct
             the Industrial Wastewater System (IWS) Hydraulics Improvements Project at
              Seattle-Tacoma International Airport for additional funding of $1,185,000 and a
               total project cost of $31,839,696. 
           Request document: Commission agenda memorandum dated April 9, 2009 from Richard
            Ottele, General Manager, Aviation Facilities and Infrastructure and Bob Riley, Director,
            Airport Capital Improvement Program 
             Presenters: Mr. Ottele and Mr. Riley 
           Motion for approval of Item 6b  Davis 
           Second  Creighton 
            Motion carried by the following vote: 
           In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5) 
                c.  (00:15:30) Authorization for the Chief Executive Officer to re-program
              previously authorized funding and spend up to $310,000 toward the design,
              acquisition and installation of artwork, designs and enhancements at the Smith
             Cove Cruise Terminal. 
           Request document: Commission agenda memorandum dated April 22, 2009 from
            Charles Sheldon, Managing Director, Seaport Division and Ralph Graves, Managing
            Director, Capital Development Division 
             Presenter: Mr. Sheldon 
            Prior to his presentation, Mr. Sheldon informed the Commission of the successful
            opening, April 24, of the Smith Cove Cruise Terminal. 
             Mr. Sheldon recognized that art for the Terminal has not yet been selected, and that staff
             will consult with the Art Oversight Committee first in accordance with the Port"s Art
             Guidelines. He noted that the intent would be to have the art installed by 2011, the Port"s
            hundred-year anniversary. 

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        PORT COMMISSION MINUTES OF THE REGULAR MEETING 
          TUESDAY, APRIL 28, 2009                             P. 4 

           Speaking on behalf of the Art Oversight Committee, Commissioner Davis commented
             that it would be good to see how this initial cruise season proceeds regarding flows of
            passengers and baggage before making a decision on the art. 
            Following discussion, it was clarified that once recommendations of artwork were
            formalized, staff would return to the Commission with a review of those
           recommendations. 
             Commissioner Bryant stated his belief that deciding on the artwork for the terminal is an
             incredible opportunity to reach out to many of the Salish tribes and include them in this
             project, and that he hopes the Oversight Committee takes that into account in the
            development of the plan 
           Motion for approval of Item 6c: Hara 
          Second: Creighton 
            Motion carried by the following vote: 
           In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5) 
              d.  (00:30:57) Resolution No. 3616, First Reading. Authorizing the Chief Executive
              Officer to establish and implement a small works roster program and process to
              award public works contracts, including a Limited Public Work roster, in
             compliance with RCW 39.04.155, RCW 53.08.120 and Resolution No. 3605. 
           Request document: Commission agenda memorandum dated April 22, 2009 and
            resolution from Ralph Graves, Managing Director, Capital Development Division and
            Nora Huey, Director, Central Procurement Office 
             Presenter: Ms. Huey 
            Ms. Huey commented that the proposed resolution would allow staff to continue proceed
            with the small works program and also move forward with a limited public works roster,
             which would apply to contracts less than $35,000, allowing the soliciting of bids from
             small businesses. 
            Commissioner Hara commented on section 6b of the proposed resolution and the need for
            open competition. He suggested that there is not a need for the alternative language
             stating that quotations be invited from at least five contractors in a category; and rather
             just keep the language that states quotations may be invited from all contractors in the
             appropriate category or categories. 


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        PORT COMMISSION MINUTES OF THE REGULAR MEETING 
          TUESDAY, APRIL 28, 2009                             P. 5 
            CEO Yoshitani, agreed with Commissioner Hara"s suggestion, which would be taking a
            more conservative approach, and then review the policy after one year of its
            implementation. 
            Following further discussion, the following modification to the proposed resolution was
            suggested: 
             Within section 6b, the second and third sentences be deleted, and that the language for
             the final resolution read: "Quotations may be invited from all contractors in the
             appropriate category or categories." 
            Motion for approval of Resolution No. 3616, First Reading, as modified  Creighton 
           Second  Tarleton 
            Motion carried by the following vote: 
           In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5) 
               7.   STAFF BRIEFINGS 
           None. 
               8.   NEW BUSINESS 
            Commissioner Davis asked that there be a recognition of Port awards at an upcoming
            meeting. 
           Commissioner Davis commented on her attendance on the Environmental Earth Day
             event recently held at the Airport. 
               9.   POLICY ROUNDTABLES 
           None. 
        10. ADJOURNMENT 
            The special meeting was adjourned at 2:00 p.m. 
             (A digital recording of the meeting is available on the Port"s website.) 

           Lloyd Hara 
            Secretary 


                April 28 RM Min