Commission Meeting Portal

Special Meeting on May 05, 2009 9:01am

Minutes for the Port Of Seattle Commission meeting, held on May 05, 2009 9:01am

        Commissioners                                               Tay Yoshitani 
                                                                                              Chief Executive Officer 
                      Bill Bryant 
                      Chair and President 
                   John Creighton                           P.O. Box 1209 
                     Patricia Davis                           Seattle, Washington 98111 
                   Lloyd Hara                             www. portseattle.org 
                   Gael Tarleton                              206.728.3000 

             An audio of the meeting proceedings and meeting materials are available on the Port of
                                        Seattle web site - 
                http://www.portseattle.org/about/organization/commission/commission.shtml 

             (The approximate point in the audio recording for the specific item is identified by
            minutes and seconds; example: 01:30.) 
                     APPROVED MINUTES 
                 COMMISSION SPECIAL MEETING MAY 5, 2009 
            The Port of Seattle Commission met in a special meeting at 2:00 p.m., Tuesday, May 5,
           2009 at the Duwamish Longhouse, 4705 West Marginal Way SW, Seattle, WA.
            Commissioners Bryant, Creighton, Davis, Hara and Tarleton were present. 
               1.     CALL TO ORDER 
             The special meeting was called to order at 2:10 p.m. by Bill Bryant, Chair and President. 
               2.     EXECUTIVE SESSION pursuant to RCW 42.30.110 
           None. 
           PLEDGE OF ALLEGIANCE 
            Following the pledge, welcoming remarks were given by James Rasmussen, Director,
           Duwamish Longhouse and Cultural Center. 
               3.     APPROVAL OF MINUTES 
            (00:03:16) Motion for approval of minutes of the April 14, 2009 special meeting  
           Tarleton 
           Second  Davis 
            Motion carried by the following vote: 

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           In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5) 
               4.   SPECIAL ORDER OF BUSINESS 
           None. 
               5.   UNANIMOUS CONSENT CALENDAR 
               a.  (00:03:40) Authorization for the Chief Executive Officer to issue Change Order
             Number 005 for the Main Terminal Roof Replacement Project to add the
              additional time required (118 days) to complete the Project. 
           Request document: Commission agenda memorandum dated April 29, 2009 from Ralph
            Graves, Managing Director, Capital Development Division 
            Motion for approval of Item 5a  Davis 
           Second  Hara 
            Motion carried by the following vote: 
           In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5) 
               6.   DIVISION, CORPORATE, AND COMMISSION ACTION ITEMS 
               a.  (00:04:38) Authorization for the Chief Executive Officer to procure and execute
              a contract for consultant services for environmental investigation and 
             remediation of the Lora Lake Apartments property. 
           Request document: Commission agenda memorandum dated April 9, 2009 from
            Elizabeth Leavitt, Director, Aviation Environmental Programs and Paul Agid,
           Environmental Program Supervisor, Aviation Environmental Programs 
             Presenter: Mr. Agid 
            Mr. Agid provided background on the contamination of the Lora Lake Apartments site,
             resulting from former industrial operations from the 1940s  1980s, prior to the
            redevelopment of the property as an apartment site. He noted that staff would return to
            Commission in June to seek approval of an Agreed Order with the Department of
            Ecology, issued under the Model Toxics Control Act.
           Motion for approval of Item 6a  Creighton 
           Second  Tarleton 

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            Motion carried by the following vote: 
           In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5) 
              b.  (00:18:37) Authorization for the Chief Executive Officer to 1) Implement a
              revised incentive program for the new international commercial air service
              routes at a cost of $498,000, and 2) Perform design, advertise for construction
              bids, award contracts and/or employ Port construction crews and construct
              facility improvements at Seattle-Tacoma International Airport to enable
               Icelandair to initiate air service in July 2009 at a cost of $275,000. 
           Request document: Commission agenda memorandum dated April 17, 2009 from David
            Soike, Deputy Director, Aviation Division and Kazue Ishiwata, Senior Marketing
            Manager, Aviation Division 
             Presenters: Mr. Soike and Ms. Ishiwata 
            Mr. Soike provided background of prior Commission-authorized airline incentive
            programs at Sea-Tac. He also commented on a suggested adjustment to one of two
            current incentive plans, specifically the plan earned by AeroMexico, known as
             "narrowbody transborder." He noted that staff would like to broaden this incentive a bit,
            include Icelandair, and change the name to "narrowbody trans-border or trans-oceanic"
            for a minimum of 3 services per week, which would keep the incentive for both airlines
             consistent.
            Ms. Ishiwata provided background on Icelandair"s decision to begin service at Sea-Tac,
             which occurred shortly following SAS Airline"s decision to exit the Seattle market. 
            Responding to a question from Commissioner Tarleton regarding the proposed request,
             Mr. Soike clarified that the request is for $460,000 for the immediate incentive program
             and $275,000 for facility improvements, for a total of $735,000. 
           Motion for approval of Item 6b  Davis 
           Second  Creighton 
            Motion carried by the following vote: 
           In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5) 
                c.  ITEM WITHDRAWN - Authorization for the Chief Executive Officer authorize
              all work, execute Category III procurement process and execute all contracts
              and amendments for graphic design services to maintain the Port's graphic
             identity, support standards and messages, and support marketing and
              communications strategies, internal communications and needs for a period of
              up to three years, for a total procurement of $1,200,000. 

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              d.  ITEM WITHDRAWN  Authorization for the Chief Executive Officer to execute
             a new Collective Bargaining Agreement with the International Brotherhood of
              Teamsters Local 117, representing Credential Specialists. 
                e.  (00:39:46) Resolution No. 3616, as Amended, Second Reading and Final Passage
              - Small Works Roster Resolution. 
           Request documents: Commission agenda memorandum dated April 29, 2009 and
            resolution, as amended from Ralph Graves, Managing Director, Capital Development
            Division and Nora Huey, Director, Central Procurement Office. 
             Presenter: Ms. Huey 
             It was clarified by staff that as part of the resolution since First Reading, the change had
            been made to include that when small works projects are put out to bid, quotations may
             be invited from all contractors in the appropriate category or categories 
           Motion for Resolution No. 3616, as Amended, Second Reading and Final Passage  
          Hara 
           Second  Creighton 
            Motion carried by the following vote: 
           In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5) 
            (00:41:23) CEO Yoshitani stated that he would like to amend Item 6f to be a briefing
            only on the proposed subject as opposed to an action item. 
                  f.   Authorization for the Chief Executive Officer to issue Change Order 026 for the
              Terminal 30 Upgrade Project in the estimated amount of $600,000. 
             Presenter: Ralph Graves, Managing Director, Capital Development Division and Mike
            Burke, Seaport Division 
            Mr. Graves provided background information on a Change Order for the Terminal 30
            Upgrade Project, which involved crane power cable that had been ordered, and when
             received, did not properly fit into the necessary cable trough, and would need to be
             replaced, or the trough modified. Mr. Graves stated that this was likely an error on the
             part of the designer of the trough. He clarified that since the proposed solution is
            different than what had been noticed, the Commission would be briefed at this point, and
             an action could be taken at a future meeting. 
             Discussion followed regarding whether or not there would be the ability for the Port to
             recover costs if, indeed, this was due to an error in design.

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            Mr. Graves clarified that a proposed action would be for reimbursement to SSA Marine,
             the operator of Terminal 30, for costs associated with their making their container cranes
            operational, for an amount not anticipated to be over $400,000. Reimbursement would
            occur by compensation to SSA"s rent lease at the Terminal. 
               7.   STAFF BRIEFINGS 
               a.  (01:01:32) Briefing on the Lower Duwamish Waterway Feasibility Study 
            Presentation documents: Commission agenda memorandum dated March 20, 2009 and
            computer slide presentation from Stephanie Jones Stebbins, Senior Manager, Seaport
           Environmental Programs and Kathy Bahnick, Environmental Program Supervisor,
           Seaport Environmental Programs. Also provided was the Executive Summary of the
             Draft Feasibility Study. 
             Presenters: Ms. Jones Stebbins and Ms. Bahnick 
            Staff presented background information on the Duwamish River, noting that it is an
            active industrial and commercial corridor with two residential community neighbors.
            They spoke about the cleanup of contamination in the river and noted that agencies
            involved include the regulatory agencies of US Environmental Protection Agency (EPA)
           and Washington State Department of Ecology (DOE) as well as members of the Lower
            Duwamish Waterway Group, which include the Port of Seattle, City of Seattle, King
            County, and Boeing. 
             It was noted that Ecology has the primary responsibility for controlling pollution from
            upland sources and that EPA has the primary responsibility for in-water cleanup. 
            Within the timeline of the Duwamish cleanup process, beginning with identifying the
            problem, staff commented that at this point, the process was involved in studying how the
            contamination could be cleaned up, which would be followed by a proposed plan, and
            then a decision as to how it would be accomplished. 
             It was noted by staff that some of the challenging issues related to the cleanup include
            balancing cost and time to achieve cleanup goals; maintaining multiple uses; avoiding
             recontamination; and setting cleanup goals. 
             Staff noted that it is important to have a continuing dialogue prior to deciding on an
            approach to the river cleanup, and noted that EPA and DOE will be taking comments
             until June 22, 2009. 
            Public comment regarding Item 7a was received from the following individuals: 
               Heather Trim, People for Puget Sound. .Ms. Trim stated that she would appreciate
                the Commission holding meetings more frequently in community locations and

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                 also stated that she would like to see study information provided more frequently
                   to the public. 
              Thea Levkovitz, Duwamish River Cleanup Coalition. Ms, Levkovitz noted that
                 the next draft of the Feasiblity Statement would include comments from the
                   public. 
              b.  (01:44:22) Briefing on the Lower Duwamish Riv er Habitat Restoration Plan 
            Presentation documents: Commission agenda memorandum dated April 14, 2009 and
            computer slide presentation from Eric Hanson, Manager, Seaport Planning and Joseph
            Gellings, Seaport Senior Planner. Also provided was a final draft of a document dated
            January 13, 2009 titled "Lower Duwamish River Habitat Restoration Plan  An Inventory
             of Port of Seattle Properties." 
             Presenters: Mr. Hanson and Mr. Gellings 
             Staff provided background of the goals and purposes of the restoration plan, which
             include clearly communicating the scope, the scale and the location of Port property
             intended to be set aside for the purpose of future habitat restoration projects. Also, the
             hope is to gain consensus between all interested parties, showing that there is enough
             habitat site set aside to show that the ecological function of the river will be enhanced. 
            Mr. Gellings provided information on milestones of the plan"s outreach program, as well
             as indications of success and next steps, which include a return to the Commission for
             adoption of the plan as Port policy. Commissioners Bryant and Davis commented that it
             might be helpful to receive more input on the plan prior to taking a vote. 
            Public comment regarding Item 7b was received from the following individuals: 
               Steven Richmond, Puget Creek Watershed Alliance, who spoke in support of the
                   restoration plan. 
               Tracy Williams, representing Boyer Towing and Boyer Logistics, who spoke in
                  support of the restoration plan, but asked for the removal of "project 14" within
                   the plan. 
               Robin Guevarra, who commented that she would like to know whether river
                  cleanup or habitat restoration would take place first. 
               M.C. Halvorsen, who commented on her belief that the plan is unconstitutional.
                 A copy of an email from Ms. Halvorsen dated February 10, sent to Mr. Gellings,
                 Port Commissioners, and CEO Yoshitani, was submitted for the record, is by
                  reference made a part of these minutes, is marked Exhibit "A," and is on file in
                   Port offices.
               Martin Oppenheimer, South Park business owner, who supported the Port"s
                 efforts in working toward cleanup and habitat restoration of the Lower
               Duwamish. 

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               Kevin Burrell, Executive Director, Environmental Coalition of South Seattle, who
                 commented that the plan is useful and timely and is a good launching point. 
              BJ Cummings, Duwamish River Cleanup Coalition, who thanked Port staff for
                work being done. 
               Heather Trim, People for Puget Sound, who spoke in support of the public
                  process conducted and the staff"s responsiveness to concerns of stakeholders. 
                c.  (02:34:45) The Green Gateway  Carbon Footprint Study for Asia to North
             America Intermodal Trade. 
            Presentation documents: Commission agenda memorandum dated May 4, 2009 and
            computer slide presentation from Charlie Sheldon, Managing Director, Seaport Division.
           Also provided were a Green Gateway overview document and a Green Gateway
           Questions and Answers document. 
             Presenter: Mr. Sheldon 
            Mr. Sheldon provided an overview of the process staff went through for the Green
            Gateway study, which was conducted by Herbert Engineering. The study resulted in
             finding that the Pacific Northwest gateway offers the lowest carbon footprint to
            180,000,000 consumers in the northern half of the United States. 
            Commissioner Tarleton emphasized that this was an independent study and that there was
             also further independent confirmation of the data. 
               8.   NEW BUSINESS 
            Commissioner Hara reported on his recent attendance at the Siebert-Brandford-Shank
            Public Finance Summit in Napa, California. 
               9.   POLICY ROUNDTABLES 
           None. 
        10. ADJOURNMENT 
            The special meeting was adjourned at 5:05 p.m. 
             (A digital recording of the meeting is available on the Port"s website.) 

           Lloyd Hara 
            Secretary 


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