Commission Meeting Portal

Regular Meeting on Jul 07, 2009 1:00PM

Minutes for the Port Of Seattle Commission meeting, held on Jul 07, 2009 1:00PM

        Commissioners                                               Tay Yoshitani 
                                                                                              Chief Executive Officer 
                      Bill Bryant 
                      Chair and President 
                   John Creighton                           P.O. Box 1209 
                     Patricia Davis                           Seattle, Washington 98111 
                   Lloyd Hara                             www. portseattle.org 
                   Gael Tarleton                              206.728.3000 

             An audio of the meeting proceedings and meeting materials are available on the Port of
                                        Seattle web site - 
                http://www.portseattle.org/about/organization/commission/commission.shtml 

             (The approximate point in the audio recording for the specific item is identified by
            minutes and seconds; example: 01:30.) 
                     APPROVED MINUTES 
                COMMISSION REGULAR MEETING JULY 7, 2009 
            The Port of Seattle Commission met in a regular meeting at 12:00 p.m., Tuesday, July 7 
            2009 in the Commission Chambers at Pier 69, 2711 Alaskan Way, Seattle, WA.
            Commissioners Bryant, Creighton, Davis, Hara and Tarleton were present. 
               1.     CALL TO ORDER 
            The regular meeting was called to order at 12:05 p.m. by Bill Bryant, Chair and
             President. 
               2.     EXECUTIVE SESSION pursuant to RCW 42.30.110 
            The regular meeting was immediately recessed for an executive session to discuss legal 
            risk and public contract matters for approximately one hour and reconvened to open
             public session. 
           PLEDGE OF ALLEGIANCE 
               3.     APPROVAL OF MINUTES 
            (00:00:59) Motion for approval of the special and regular meetings of June 2 and
            the regular meeting of June 9, 2009  Davis 
          Second: Hara 
            Motion carried by the following vote: 

                July 7 RM Min

        PORT COMMISSION MINUTES OF THE REGULAR MEETING 
          TUESDAY, JULY 7, 2009                               P. 2 
           In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5) 
               4.   SPECIAL ORDER OF BUSINESS 
            (00:01:43) Recognition of Port Awards 
            Presentation document: Commission agenda memorandum dated July 2, 2009 from
           Mary Gin Kennedy, Director, Commission Services 
            Recognition of the following recent Port awards was given: 
               American Institute of Architects Washington Council Civic Design Merit Award
                 for the Shilshole Bay Marina Project 
              Associated General Contractors 2009 Build Washington Award for the Berth M
                 Reconstruction Project at Terminal 91 
               Government Finance Officers Association Distinguished Budget Presentation
              Award 
               Government Finance Officers Association Excellence in Financial Reporting
              Award 
               Association for the Advancement of Cost Engineering International  Recognition
                  for Environmental Sustainability Initiatives and Fiscal Stewardship at Seattle-
                 Tacoma International Airport. 
            Following the announcement of the awards, photographs were taken of the
            Commissioners and Port staff connected to the awards which were received. 
            Commissioner Davis then commented on her recent attendance, on behalf of the Port
            Commission, at the 10th anniversary celebration of the Volunteer Program at Seattle-
            Tacoma International Airport. 
               5.   (00:25:11) UNANIMOUS CONSENT CALENDAR 
               a.   Approval to issue Change Order #81 for a time extension of 245 calendar days
           to the Third Runway Project 2007-2008 Construction/Runway 16C Safety Area
           Expansion/Lighting Vault Project  Contract Number MC-0314114. 
           Request document: Commission agenda memorandum dated July 1, 2009 from Ralph
            Graves, Managing Director, Capital Development Division 
              b.  Approval to issue Change Order #002 for the Stage One Mechanical Energy
            Conservation Project to add 138 days to complete the project. 
           Request document: Commission agenda memorandum dated July 1, 2009 from Ralph
            Graves, Managing Director, Capital Development Division 
           Motion for approval of Consent Calendar items 5a and 5b  Hara 

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        PORT COMMISSION MINUTES OF THE REGULAR MEETING 
          TUESDAY, JULY 7, 2009                               P. 3 

           Second  Creighton 
            Motion carried by the following vote: 
           In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5) 
               6.   DIVISION, CORPORATE, AND COMMISSION ACTION ITEMS 
               a.   (00:26:08) Motion for approval of the Lower Duwamish R iver Habitat
           Restoration Plan 
           Request documents: Commission agenda memorandum dated June 19, 2009 from Eric
            Hanson, Manager, Seaport Planning and Joseph Gellings, Seaport Senior Planner and
            computer slide presentation titled, "Briefing on the Lower Duwamish Superfund Site" 
             Presenters: Mr. Gellings and Wayne Grotheer, Director, Seaport Professional and
            Technical Services 
            Staff provided background of the plan which was presented to the Commission at the
           May 5, 2009 meeting. Mr. Gellings noted that although many of the habitat projects are
             designated, the final implementation of those projects are outside of the scope of this 
            plan, and that the Commission would be apprised of final implementation plans as final
            implementation mechanisms are defined. It was noted that staff recommends adopting
             the plan as it was presented, including one amendment to the habitat designation in front
            of 523 Riverside Drive. 
            Staff clarified to the Commission that adopting this plan does not mean they are adopting
             any particular budget liability, and that staff would return to the Commission project by
             project regarding funding. 
            Public comment regarding Item 6a was received from the following individual: 
               M.C. Halvorsen. Ms. Halvorsen stated she feels the plan needs more study before
                 being adopted 
            Commissioner Tarleton suggested that this plan be adopted as part of the Port"s long-term
             plan for all real estate projects; not only as a plan, but as a method. 
           Motion for approval of Item 6a  Creighton 
           Second  Tarleton 
            Motion carried by the following vote: 
           In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5) 

                July 7 RM Min

        PORT COMMISSION MINUTES OF THE REGULAR MEETING 
          TUESDAY, JULY 7, 2009                               P. 4 

              b.  (00:34:36) Authorization for the Chief Executive Officer to: 
                  1.  Perform permitting and in-house design; prepare contract documents, execute
                 service agreements and perform contract administration for the Transportation
                  Worker Identification Credential (TWIC) Project at Port of Seattle (Port)
                 Waterfront Facilities in the amount of $227,090; 
                  2.  Perform TWIC integration and configuration to support enrollment and access
                  control. ICT will procure and execute service agreements for the TWIC Project in
                  the amount of $1,103,000 to assist in the design; and 
                  3.  Perform a series of Port and interagency collaborative training and exercises,
                  drills, and response and recovery planning efforts; also to support mission specific
                  training, such as boat training for Port Police Officers, as the security boat
                 equipment purchased through previous grant funding is deployed for a cost of
                $294,000. 
           Request document: Commission agenda memorandum dated May 19, 2009 from Arif
            Ghouse, Director, Seaport Security and Rod Jackson, Capital Project Manager 
             Presenters: Mr. Jackson and Rod Hilden, Manager, Seaport Security 
            Mr. Hilden noted that this request is based on Maritime Transportation Security
             requirements and that staff would return for approval of construction funding. 
           Motion for approval of Item 6b  Hara 
           Second  Davis 
            Motion carried by the following vote: 
           In Favor: Bryant, Creighton, Davis, Hara, Tarleton (5) 
               7.   STAFF BRIEFINGS 
            Item 7b was advance on the agenda as follows: 
              b.  (00:50:25) Briefing on the Maritime and Port Security Summit and Follow -on
             Activities 
            Presentation documents: Commission agenda memorandum dated June 26, 2009 and
            computer slide presentation from Rod Hilden, Chief Security Officer, Seaport Security 
             Presenter: Mr Hilden 
            Mr. Hilden provided a briefing on the Maritime and Port Security Summit which was
            held on May 28 and 29, 2009 at Bell Harbor Conference Center, which was held in

                July 7 RM Min

        PORT COMMISSION MINUTES OF THE REGULAR MEETING 
          TUESDAY, JULY 7, 2009                               P. 5 
            conjunction with the 2nd annual University of Washington Conference on Safety and
            Security Education and Research. The following areas were discussed: 
              Focus of the Summit 
               Major areas of discussion 
                  o  Maritime Security 
                  o  Economic Resiliency 
            Key Outcomes 
             Next Steps 
            Public comment regarding Item 7b was received from the following: 
              Mark Haselkorn, Dept. of Human Centered Design & Engineering, University of
               Washington. Mr. Haselkorn commented in support of Port staff efforts in behalf
                  of the region 
               Peter Phillips, Publisher, Pacific Maritime Magazine. Mr. Phillips spoke in
                 support of the Security Summit, and commented on the importance of the
                  Maritme industry to the region. 
               A letter in support of the Summit, dated July 6, 2009, from Captain Suzanne
                 Englebert, US Coast Guard, Captain of the Port, Puget Sound was submitted for
                  the record. A copy of the letter is, by reference, made a part of these minutes, is
                  marked Exhibit "A," and is on file in port offices. 
               Fred Felleman, Friends of the Earth. Mr. Felleman voiced his concern of the
                  potential for the environmental impacts of "lighting" pollution. 
               A letter in support of the Summit, dated July 7, 2009, from Dow Constantine,
                 Chair, King County Council, was submitted for the record. A copy of the letter is,
                  by reference, made a part of these minutes, is marked Exhibit "B," and is on file in
                   Port offices. 
               A letter in support of the Summit, dated July 7, 2009, from Vince O"Halloran,
                President, Puget Sound Ports Council, Maritime Trades Department, AFL-CIO
                 was submitted for the record. A copy of the letter is, by reference, made a part of
                  these minutes, is marked Exhibit "C," and is on file in Port offices. 
               A letter in support of the Summit, dated July 7, 2009, from Congressman David
                  G. Reichert, was submitted for the record. A copy of the letter is, by reference,
                  made a part of these minutes, is marked Exhibit "D," and is on file in Port offices. 
               a.   (01:20:29) Brie fing on Status of Port Emergency Preparedness 
            Presentation documents: Commission agenda memorandum dated June 16, 2009 and
            computer slide presentation, and document titled, "2009 Regional Exercise Plan" from
           Kathy Gleaves, Emergency Preparedness Manager 
             Presenters: Ms. Gleaves and Ron Harmon, Airport Emergency Program Manager 


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        PORT COMMISSION MINUTES OF THE REGULAR MEETING 
          TUESDAY, JULY 7, 2009                               P. 6 
            Staff reviewed 2008 accomplishments as well as short-term goals for 2009. Also
            reviewed was a list of completed exercised through June, 2009 and the exercise and drill
            schedule for July through December, 2009. 
            Public comment regarding Item 7a was received from the following individual: 
               Fred Felleman, Friends of the Earth. Mr. Felleman commented that although he
                 believes the emergency exercises are a good thing, he would appreciate a more
                  public debrief of the exercises. 
                c.   (01:37:39) Briefing on upcoming agenda items 

             Presenter: Mike Burke, Seaport Cargo and Cruise Services 
            Mr. Burke provided a brief overview of upcoming agenda items, which included: 
               A lease amendment to the industrial track agreement at Terminal 18 
              An amendment of possession and use agreement at Terminal 46 
              Kinder Morgan lease at Terminal 18 
               Burlington Northern/Port item regarding construction of a pedestrian crossing 
               Lease amendment with Total Terminals, Inc. at Terminal 46 
               8.   NEW BUSINESS 
            (01:47:33) Public Comment regarding issues not on the agenda was received from the
            following: 
              Will Knedlik, Eastside Rail Now. Mr. Knedlik urged to Commission to bring the
                   rail corridor issue to a resolution before the end of the year. 
               Fred Felleman, Friends of the Earth. Mr. Felleman stated that he would like to
                 see environmental issues addressed more often on commission agendas. 
               9.   POLICY ROUNDTABLE 
           None. 
        10. ADJOURNMENT 
            There being no further business, the meeting was adjourned at 3:02 p.m. 
             (A digital recording of the meeting is available on the Port"s website.) 

           Lloyd Hara 
            Secretary 

                July 7 RM Min