Commission Meeting Portal

Regular Meeting on Jul 25, 2017 1:00pm

Minutes for the Port Of Seattle Commission meeting, held on Jul 25, 2017 1:00pm

        P.O. Box 1209 
                                                                Seattle, Washington 98111 
                                                                   www.portseattle.org 
                                                                      206.787.3000 
                                         APPROVED MINUTES 
                                      COMMISSION REGULAR JULY 25, 2017 
                The Port of Seattle Commission met in a regular meeting Tuesday, July 25, 2017, in the
                      International   Auditorium   at   Seattle-Tacoma   International   Airport,   Seattle,   Washington.
                  Commissioners Albro, Bowman, Creighton, Felleman, and Gregoire were present. Commissioner
                    Bowman was present until 4:03 p.m. 
                      1.    CALL TO ORDER 
                    The meeting was called to order at 12:00 noon by Commission President Tom Albro. 
                      2.    EXECUTIVE SESSION pursuant to RCW 42.30.110 
                    The public meeting was immediately recessed to an executive session estimated to last 60 minutes
                    to discuss two matters relating to litigation and legal risk, one matter relating to national security,
                and one matter related to labor negotiations. Following the executive session, which lasted
                    approximately 65 minutes, the public meeting reconvened at 1:14 p.m. Commissioner Albro led the
                      flag salute. 
                      3.    SPECIAL ORDERS OF BUSINESS 
                      3a.  July 25, 2017, Executive Director Report. 
                    Interim Executive Director Dave Soike previewed several items on the day's agenda and made
                  several announcements. Commissioners commented on a proposal that the Port host Tent City
                     Five on a Port-owned site. 
                     A recording of this part of the meeting has been made available online. 
                      4.    UNANIMOUS CONSENT CALENDAR 
                   [Clerk's Note: Items on the Unanimous Consent Calendar are considered routine and are not
                     individually discussed. Port Commissioners receive the request documents prior to the meeting
                   and may remove items from the Consent Calendar for separate discussion and vote in accordance
                   with Commission bylaws.] 
                      4a.  Approval of the minutes of June 27, 2017. 
                     4b.  Approval of the Claims and Obligations for the period June 1-June 30, 2017, including
                      accounts payable check nos. 917886-918476 in the amount of $7,090,410.72; accounts
                      payable ACH nos. 000313-000998 in the amount of $49,871,419.17; accounts payable

                               Digital recordings of the meeting proceedings and meeting materials are available online  www.portseattle.org.

              PORT COMMISSION MEETING MINUTES                             Page 2 of 5 
                 TUESDAY, JULY 25, 2017 
                       wire transfer nos. 014681-014699 in the amount of $8,019,508.53; payroll check nos.
                      186089-186534 in the amount of $482,197.18; and payroll ACH nos. 808796-814434 in
                         the amount of $13,515,903.04 for a fund total of $78,979,438.64. 
                      4c.  Authorization  for  the  Executive  Director  to  execute  a  new  collective  bargaining
                      agreement between the Port of Seattle Teamsters Local 117 Representing Bus Drivers
                      and Parking Services Revenue Representatives, covering a period from June 1, 2015,
                       through May 31, 2018. 
                  Request document(s) included a Commission agenda memorandum and draft agreement. 
                     4d.  Authorization  for  the  Executive  Director  to  execute  a  new  collective  bargaining
                      agreement between the Port of Seattle Teamsters Local 117 Representing Bus Drivers
                      and Parking Services Revenue Representatives, covering a period from June 1, 2015,
                       through May 31, 2018. 
                  Request document(s) included a Commission agenda memorandum and draft agreement. 
                      4e.  Authorization for the Executive Director to (1) execute an Interagency agreement (IAA)
                      with the Washington State Department of Enterprise Services (DES) to proceed with
                       energy conservation measures at Seattle-Tacoma International Airport as described in
                       the project energy service proposal updated January 2017; (2) execute contracts for
                      the design and construction of the Stage 3 energy savings initiatives within the DES
                        IAA; and (3) utilize Port crews and small works contracts to perform work as required.
                        The amount of this request is $6,791,000 for a total project authorization of $7,121,000
                       (CIP #C800658). 
                   Request document(s) included a Commission agenda memorandum and presentation slides. 
                  The motion for approval of consent items 4a, 4b, 4c, 4d, and 4e carried by the following
                     vote: 
                   In favor: Albro, Bowman, Creighton, Felleman, Gregoire (5) 
                     A recording of this part of the meeting has been made available online. 
                      5.    PUBLIC TESTIMONY 
                     Public comment was received from the following individual(s): 
                             Rick Johnson, Quiet Skies Puget Sound, regarding the flight corridor safety program. 
                             Bruce Carter, Seattle resident, regarding Tent City 5 and homeless housing. 
                             Joshua Graham, resident of Tent City 5, regarding Tent City 5 and homeless housing. 
                             Dan Hernbrott, District 7 Neighborhood Action Council, regarding Tent City 5 and
                             homeless housing. 
                             Shaun Glaze,  District 7 Neighborhood Action Council, regarding Tent City 5 and
                            homeless housing 
                             Carol Isaac, District 7 Neighborhood Action Council, regarding Tent City 5 and homeless
                              housing. 

                      Minutes of July 25, 2017, proposed for approval on December 12, 2017.

              PORT COMMISSION MEETING MINUTES                             Page 3 of 5 
                 TUESDAY, JULY 25, 2017 
                             Sylvia DeForest, Seattle resident, regarding Tent City 5 and homeless housing. 
                             JC Harris, Des Moines resident, regarding flight tracking software. Mr. Harris submitted
                             written materials, which are included here as minutes Exhibit A and are available for
                                public review. 
                             Ali Sugule, Emerald City Association, regarding ground transportation at the airport. 
                             Hasan Dauud, Flat Rate for Hire, regarding ground transportation at the airport. 
                             Dawn Gearhart, Teamsters 117, regarding ground transportation at the airport. 
                             Abdul  Mohammed,  Flat  Rate  for  Hire,  regarding  Prius  V  policies  and  ground
                                  transportation at the airport. 
                             Abdirahman Elmi, regarding Prius V policies and ground transportation at the airport. 
                             Worku Belayneh, Flat Rate for Hire, regarding Prius V policies and ground transportation
                                  at the airport. 
                             Amanuel  Abraham,  Flat  Rate  for  Hire,  regarding  Prius  V  policies  and  ground
                                  transportation at the airport. 
                             Mustafe Ismail, E-Cab, regarding ground transportation at the airport. 
                             Suldan Mohamad, E-Cab, regarding ground transportation at the airport. 
                             Aamer Abbas, regarding ground transportation at the airport. 
                             Ali Aden, regarding ground transportation at the airport. 
                             Mohammad Khan, regarding ground transportation at the airport. 
                             An anonymous letter regarding Tent City 5 was submitted and is included here as
                               minutes Exhibit B. 
                     A recording of this part of the meeting has been made available online. 
                      6.    DIVISION, CORPORATE, AND COMMISSION ACTION ITEMS 
                     Without objection, the following agenda item  
                      6a.  Authorization for the Executive Director to execute a ground lease with TC Northwest
                         Development in order to develop an aviation-related, light-industrial facility in the City
                       of SeaTac near the Des Moines Creek Business Park. [removed from agenda] 
                     was removed from the meeting agenda prior to convening. 
                     6b.  Authorization for the Executive Director to authorize an additional $6,000,000 and
                        execute a construction contract with the low responsive and responsible bidder for the
                       Service Tunnel Renewal/Replacement project at Seattle-Tacoma International Airport,
                       notwithstanding the low bid exceeded the engineers estimate by more than 10 percent,
                         for a total project authorization of $39,505,000 (CIP #C102112). 
                  Request document(s) included a Commission agenda memorandum. 
                    Presenter(s): Barry Hennelly, Capital Project Manager, Aviation Project Management. 
                   The circumstances surrounding the project bids exceeding engineer's estimate by more than 22
                   percent were summarized as was the rationale for accepting the apparent successful bid and

                      Minutes of July 25, 2017, proposed for approval on December 12, 2017.

              PORT COMMISSION MEETING MINUTES                             Page 4 of 5 
                 TUESDAY, JULY 25, 2017 
                   increasing the project budget explained. Commissioners commented on the procurement strategy
                     and disadvantaged business enterprise goals for the project. 
                   The motion for approval of agenda item 6b carried by the following vote: 
                   In favor: Albro, Bowman, Creighton, Felleman, Gregoire (5) 
                     A recording of this part of the meeting has been made available online. 
                      6c.  Authorization for the Executive Director to (1) proceed with design for automated
                      screening lanes at Seattle-Tacoma International Airport, (2) execute a contract to
                       purchase the screening lane equipment, and (3) use Port crews. This authorization is
                         for $17,000,000 of a total estimated project cost of $30,000,000 (CIP #C800920). 
                 Request document(s) included a Commission agenda memorandum and presentation slides. 
                     Video available upon request. 
                     Presenter(s): Sean Anderson, Capital Program Leader, Aviation Project Management, and Keri
                     Stephens, Aviation Capital Project Liaison, Capital Development. 
                   The motion for approval of agenda item 6c carried by the following vote: 
                   In favor: Albro, Bowman, Creighton, Felleman, Gregoire (5) 
                     A recording of this part of the meeting has been made available online. 
                      7.    STAFF BRIEFINGS 
                      7a.  Flight Corridor Safety Program  Sites P-4 and P-5 Briefing. 
                    Presentation  document(s)  included  a  Commission  agenda  memorandum  and  corrected
                      presentation slides. 
                     Presenter(s): Clare Gallagher, Director, Capital Project Delivery/Public Affairs, and Bob Duffner,
                   Senior Manager, Aviation Environmental Programs. 
                 Commissioners commented on replanting ratios, removal of invasive species, community
                   engagement, and use of Airport Communities Ecology funds. 
                     A recording of this part of the meeting has been made available online. 
                     7b.  Budget Discussion: Building Economic Opportunity in Underserved Communities  
                      Commission Priorities: Equity, Women and Minority Business Enterprises, Priority
                         Hire, Quality Jobs. 
                   Presentation document(s) included a Commission agenda memorandum and presentation slides. 


                      Minutes of July 25, 2017, proposed for approval on December 12, 2017.

              PORT COMMISSION MEETING MINUTES                             Page 5 of 5 
                 TUESDAY, JULY 25, 2017 
                    Presenter(s): Aaron Pritchard, Commission Issues & Policy Manager; Nora Huey, Senior Director,
                    Central Procurement Office; Veronica Valdez, Commission Specialist; Teresa Delicino, Director,
                  Small Business Development; Marie H. Kurose, Workforce Development Program Manager; and
                    Tracy Patterson, Talent Development and Diversity Manager. 
                    The Commission received a presentation on efforts to build into the 2018 budget efforts focused on
                     equity, diversity in contracting, priority hire measures, and quality jobs. Commissioners commented
                     on alignment of efforts to increase workforce diversity, standardization of project labor agreement
                   language,  measurement  of  staff  efforts,  and  appropriate  goals.  Commissioners  asked  for
                    disaggregated data when tracking inclusion of disadvantaged populations. 
                     A recording of this part of the meeting has been made available online. 
                    Agenda item 7c was removed from the agenda prior to publication. 
                     7d.  2018-2022 Long Range Plan Draft Review. 
                   Presentation document(s) included a Commission agenda memorandum, presentation slides, 
                    2017-2021 plan document, and draft 2018 plan. 
                     Presenter(s): Dave Caplan, Senior Director, Strategic Initiatives. 
                   Commissioners asked about Lean (continuous process improvement) efforts and the status of
                  Century Agenda goals relative to current planning efforts.  Commissioners asked for further
                    discussion in retreat on achievement of some objectives and deployment of Port assets.
                   Commissioners commented on the cruise baggage valet project that enables cruise passengers to
                    check their bags directly to their outbound flight when they arrive in port, encouraging them to
                    spend time in Seattle without the burden of their luggage. Commissioners also commented on the
                     need for dates associated with environmental goals in the long range plan. 
                     A recording of this part of the meeting has been made available online. 
                      8.    ADDITIONAL NEW BUSINESS  None. 
                      9.    RECESSED AND ADJOURNED 
                  The meeting was recessed at 5:15 p.m. to an executive session estimated to last 30 minutes to
                   discuss one matter relating to qualifications for public employment. Following the executive
                    session, which lasted approximately 85 minutes, the Commission adjourned at 6:35 p.m. without
                      returning to public session. 
                 Stephanie Bowman 
                    Secretary 
                   Minutes approved: December 12, 2017. 

                      Minutes of July 25, 2017, proposed for approval on December 12, 2017.