Agenda
COMMISSION REGULAR MEETING AGENDA Port of Seattle Commission Port of Seattle Seattle-Tacoma International Airport Tom Albro Airport Office Building Bill Bryant International Auditorium Mezzanine Level South John Creighton Seattle, Washington 98158 Rob Holland Gael Tarleton REGULAR MEETING Chief Executive Officer Date: June 26, 2012 Tay Yoshitani ORDER OF BUSINESS Web site: 12:00 noon 1. Call to Order www.portseattle.org Recess to: 2. Executive Session, if necessary* E-mail: 1:00 p.m. Call to Order or reconvene to Open Public Session Commission-public- 3. Approval of Minutes records 4. Special Order of Business @portseattle.org 5. Unanimous Consent Calendar** 6. Division, Corporate and Commission Action Items Port Commission: 7. Staff Briefings (206) 787-3034 8. New Business 9. Policy Roundtables Meeting and Agenda 10. Adjournment Information: (206) 787-3210 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. EXECUTIVE SESSION* - Pursuant to RCW 42.30.110, if necessary. Port of Seattle: Creating Economic 3. APPROVAL OF MINUTES Vitality Here Approval of the minutes of the special meeting of April 24, 2012, and the regular meeting of May 1, 2012. Business Strategies: 4. SPECIAL ORDER OF BUSINESS Ensure Airport and Seaport Vitality a. 2012 Fly Quiet Awards. (memo enclosed) Develop New Business and Economic b. Recognition of the Port of Seattle Police Department 2012 Officer of the Year. (memo enclosed) Opportunities for the Region and the Port c. Recognition of the Port of Seattle Fire Department 2012 Firefighter of the Year. (memo enclosed) Enhance Public Understanding and 5. UNANIMOUS CONSENT CALENDAR** Support of the Port's Notice: There will be no separate discussion of Consent Calendar items as they are considered routine by the Port of Seattle Commission and Role in the Region will be adopted by one motion. If a Commissioner or a member of the public requests discussion on a particular item, that item will be removed Be a Catalyst for from the Consent Calendar and considered separately. Regional Transportation Solutions a. Approval of the claims and obligations for the period of May 1, 2012, through May 31, 2012, in the Be a Leader in amount of $34,422,712.01. (memo enclosed) Transportation Security b. Authorization for the Chief Executive Officer to authorize design of the Laptop Power in the Exhibit Environmental Concourses project. This authorization is for $402,500 out of a total estimated project cost of Stewardship through our $2,070,000 (CIP #C800484). (memo enclosed) Actions Be a High-Performance Organization * An Executive Session may be held at any time after the convening time, if necessary. ** Unless otherwise requested by a Port Commissioner, all items under the Unanimous Consent Calendar will be considered as a single item. *** Cellular telephones and pagers should be off or on vibrate mode during the Public Session. AGENDA - Port Commission Regular Meeting, June 26, 2012 Page 2 5. UNANIMOUS CONSENT CALENDAR Continued c. Authorization for the Chief Executive Officer to execute a Pipeline Easement with Northwest Pipeline GP across the Eastside Rail Corridor Right-of-Way in Snohomish County to accommodate the installation and maintenance of an underground natural gas pipeline crossing the Eastside Rail Corridor Railroad Right-of-Way near railroad Milepost 32.27, near Maltby in Snohomish County, Washington. The Port will receive $2,500.00 for the easement rights granted. (memo, easement, and map enclosed) d. Authorization for the Chief Executive Officer to (1) settle claims filed by RST Enterprises Inc. through authorization of the purchase of four adjacent tax lots owned by Nick Properties LLC for fair market value of $1,238,000.00, with closing contingent on release of claims; and (2) execute all documents necessary for purchase and conveyance of said property as well as authorize the post-acquisition costs related to demolition of existing improvements on said property and site stabilization/restoration in the amount of $362,000 for total authorized amount of $1,600,000. The terms of the purchase and sale agreement for which approval is requested shall be as substantially set forth in the attached agreement; the property proposed for purchase is described in exhibits A-1, A-2, A-3, and A-4 to the proposed agreement; and the terms of the release of claims shall be as substantially set forth in exhibit B to the proposed agreement. (memo, attachment 1, attachment 2, and attachment 3 enclosed) e. Authorization for: (1) additional budget authorization of $400,000, and (2) approval of project scope change to add two additional fuel hydrant pits as part of the airline realignment program (CIP #C800472). (memo enclosed) f. Authorization for the Chief Executive Officer to execute up to two professional services indefinite delivery, indefinite quantity contracts for roofing inspection and design support services for $2,000,000 ($1,000,000 each) with a three-year contract ordering period. No funding is associated with this authorization. (memo enclosed) g. Authorization for the Chief Executive Officer to proceed with design and preparation of construction documents, project management, and permitting for the design phase of the Pier 69 Built-up Roof Replacement Project. The amount of this request is $404,000, bringing the current authorization for the project to $445,000 for a total estimated project cost of $2,012,000 (CIP #C800314). (memo enclosed) h. Authorization for the Chief Executive Officer to execute an indefinite delivery, indefinite quantity contract for environmental consulting services totaling $800,000 with a five-year contract ordering period. There is no budget request associated with this authorization. (memo enclosed) i. Authorization the Chief Executive Officer to prepare, advertise, award, and execute appropriate contract documents to procure an HVAC system maintenance service agreement for chillers at Seattle-Tacoma International Airport. The agreement would be structured to execute a one-year contract with four one-year service options to be determined annually by the Port. Total contract cost over the requested five-year period is not to exceed $1,970,000. (memo enclosed) j. Authorization for the President of the Commission to sign the attached nomination letter for Mr. John Kriese as Chair of the Neighbors' Advisory Committee. (memo, biography, and letter enclosed) PUBLIC TESTIMONY: The Commission has changed its practice of taking public testimony at the time of the presentation of an agenda item and will amend its bylaws to reflect this change. The Port Commission will only take public testimony after the unanimous consent agenda before considering action items or staff briefings, under New Business or during a Public Hearing. Any person wishing to speak must sign up to testify and identify the specific agenda item or topic they are addressing. Public testimony will normally be limited to two minutes for individuals and representatives of organizations and is at the discretion of the Chair. Written comments for any agenda item may be submitted to Commission Records staff at any time during the meeting for distribution to Commissioners and inclusion in the meeting record. 6. DIVISION, CORPORATE, AND COMMISSION ACTION ITEMS a. Motion regarding relief for Airport Concessions Disadvantaged Business Enterprises and other small business at Seattle-Tacoma International Airport. (memo and motion enclosed) b. Second Reading and Final Passage of Resolution No. 3662: A Resolution of the Port Commission of the Port of Seattle declaring certain real property located in King County (portions of the Woodinville Subdivision) and any improvements located thereon surplus and no longer needed for Port purposes, authorizing its transfer to King County and authorizing the Chief Executive Officer to execute all documents related to such transfer; and further authorizing the Chief Executive Officer to execute a permanent easement granting King County easement rights over a portion of the Port's freight section of the Woodinville Subdivision for future recreational trail uses. The Port will receive $15,000,000 (minus 50 percent of closing costs and a $1,900,000 credit to King County for the previous acquisition of an easement over the property to be transferred. (memo, resolution, exhibit A, exhibit B, and purchase and sale agreement enclosed) c. First Reading and Public Hearing of Resolution No. 3664: A Resolution of the Port Commission of the Port of Seattle approving the First Amendment of the Interlocal Agreement between the City of Auburn and the Port of Seattle to transfer approximately 55 acre feet of surplus floodplain storage credit to the City of Auburn and authorizing conveyance of a permanent easement to the City of Auburn. There is no funding associated with this Amendment. (memo, attachment 1, attachment 2, interlocal agreement, resolution, and PowerPoint enclosed) First Reading. Public Hearing. AGENDA - Port Commission Regular Meeting, June 26, 2012 Page 3 7. STAFF BRIEFINGS a. Airport Terminal Development Challenges at Seattle-Tacoma International Airport. (memo and PowerPoint enclosed) b. Airline Realignment Update and Briefing on North Seattle-Tacoma International Airport Renovations (NorthSTAR) Program Budget Restructuring. (memo and PowerPoint enclosed) 8. NEW BUSINESS 9. POLICY ROUNDTABLE None. 10. ADJOURNMENT
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