Agenda
COMMISSION SPECIAL MEETING AGENDA Port of Seattle Commission Port of Seattle Commission Chambers Tom Albro Pier 69, 2711 Alaskan Way Bill Bryant Seattle, Washington 98111 John Creighton Rob Holland SPECIAL MEETING Note: The public session for this meeting will begin at 11 a.m. Gael Tarleton Date: November 6, 2012 Chief Executive Officer Tay Yoshitani ORDER OF BUSINESS 11:00 a.m. 1. Call to Order Recess to: Web site: 2. Executive Session, if necessary* www.portseattle.org . Call to Order or reconvene to Open Public Session E-mail: 3. Approval of Minutes Commission-public- 4. Special Order of Business records 5. Unanimous Consent Calendar** 6. Division, Corporate and Commission Action Items @portseattle.org 7. Staff Briefings 8. New Business Port Commission: 9. Policy Roundtables (206) 787-3034 10. Adjournment Meeting and Agenda 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE Information: (206) 787-3210 2. EXECUTIVE SESSION* - Pursuant to RCW 42.30.110, if necessary. 3. APPROVAL OF MINUTES Port of Seattle: Approval of the minutes of the special meeting of September 11, 2012. Creating Economic Vitality Here 4. SPECIAL ORDER OF BUSINESS Business Strategies: a. Commission Activities Report. (memo enclosed) Ensure Airport and Seaport Vitality 5. UNANIMOUS CONSENT CALENDAR** Develop New Business and Economic Notice: There will be no separate discussion of Consent Calendar items as they are considered routine by the Port of Opportunities for the Seattle Commission and will be adopted by one motion. If a Commissioner or a member of the public requests discussion on a particular item, that item will be removed from the Consent Calendar and considered separately. Region and the Port Enhance Public a. Authorization for the Chief Executive Officer to direct staff to develop design documents, apply for permits, Understanding and and prepare construction documents as part of the Terminal 46 Dock Rehabilitation project for an Support of the Port's estimated cost of $1,797,000, bringing the total authorized cost of this project to $1,854,000. The total Role in the Region project cost is estimated at $24,064,000. (memo and PowerPoint enclosed) Be a Catalyst for Regional Transportation b. Authorization for the Chief Executive Officer to: (1) advertise for construction bids, execute construction contracts, and fund the construction phase to complete the Pier 66 Apron Pile-Wrap Project in an amount Solutions not to exceed $2,843,000 of a total estimated project cost of $3,010,000; and (2) advertise for construction Be a Leader in bids, execute construction contracts, and fund the construction phase to complete the Pier 69 North Apron Transportation Security Corrosion Control Project in an amount not to exceed $4,800,000 of a total estimated project cost of Exhibit Environmental $5,100,000. The total amount requested for both projects is $7,643,000 and the total cost of both projects Stewardship through our is $8,110,000. (CIPs #C800516 and #C800313). (memo and PowerPoint enclosed) Actions Be a High-Performance Organization * An Executive Session may be held at any time after the convening time, if necessary. ** Unless otherwise requested by a Port Commissioner, all items under the Unanimous Consent Calendar will be considered as a single item. *** Cellular telephones and pagers should be off or on vibrate mode during the Public Session. AGENDA - Port Commission Special Meeting, November 6, 2012 Page 2 5. UNANIMOUS CONSENT CALENDAR** c. Authorization for the Chief Executive Officer to: (1) re-advertise and execute construction contracts for the Security Access Control Door Additions project at Seattle-Tacoma International Airport; (2) increase budget by $480,000 for a total estimated project cost of $2,280,000; and (3) transfer $800,000 of budget and scope from the Security Access Control Door Additions Project (CIP #C800414) to the NorthSTAR North Satellite Renovation & North Satellite Transit Station Lobbies project (CIP #C800556). (memo enclosed) d. Authorization for the Chief Executive Officer to execute up to two indefinite delivery, indefinite quantity consulting contracts for transportation planning, analysis, review, conceptual design, and strategic advisory services, for a combined value not to exceed $500,000 and for a contract ordering period of four years. There is no funding request associated with this authorization. (memo enclosed) e. Authorization for the Chief Executive Officer to proceed with the Concourse C Vertical Circulation project, prepare design documents, and use Port crews to support site investigation needed to develop the contract documents. The amount of this request is $3,155,000, and the total project cost is $19,300,000 (CIP #C800547). (memo and attachment enclosed) f. Authorization for the Chief Executive Officer to issue Change Order No. 023 for the Bus Maintenance Facility project to grant a no-cost time extension of 151 calendar days to the contract completion date. Upon approval of this change order, the new contract completion date will be July 13, 2012. No additional funds are requested as this is a no-cost change order. (memo enclosed) g. Authorization for the Chief Executive Officer to advertise, award and execute a major construction contract in an amount not to exceed $650,000 to construct a new Virgin America airline ticket office at Seattle-Tacoma International Airport. No additional funding is required for this authorization as the increased cost can be absorbed within the total authorized project budget. (memo enclosed) h. Authorization for the Port of Seattle to contribute $50,000 in funding to the Duwamish Traffic Management Association for a community and business outreach program related to freight, transportation and mitigation needs for the Port's terminals and within the Duwamish Manufacturing Industrial Center (Duwamish MIC). (memo, letter, and attachment enclosed) PUBLIC TESTIMONY: The Commission will take public testimony at this time consistent with the procedures noted at the bottom of this agenda. 6. DIVISION, CORPORATE, AND COMMISSION ACTION ITEMS a. Authorization for the Chief Executive Officer to advertise and execute a major construction contract, and to execute a contract to provide environmental consultant services for a removal action (cleanup) at the T-117 Early Action Area cleanup site required under an Administrative Settlement Agreement and Order on Consent that the Port entered into on June 8, 2011. (memo and attachment enclosed) b. Authorization for the Chief Executive Officer to proceed with the North Satellite Refurbish Baggage System project; direct staff to prepare design documents; and use Port crews to support site investigation needed to develop the contract documents. The total amount of this request is $3,760,000, and the total projected cost is $22,000,000 (CIP #C800555). (memo and attachment enclosed) 7. STAFF BRIEFINGS a. Follow-up on the Tax Levy briefing. (memo and PowerPoint enclosed) b. 2013 Salary and Benefits Resolution briefing. (memo, attachment, and PowerPoint enclosed) 8. NEW BUSINESS 9. POLICY ROUNDTABLE None. 10. ADJOURNMENT PUBLIC TESTIMONY PROCEDURES The Port Commission will take public testimony after the unanimous consent agenda before considering action items or staff briefings, under new business, or during a public hearing. Any person wishing to speak must sign up to testify, identify the specific agenda item or topic they are addressing, and indicate whether they support or oppose the item. Public testimony will normally be limited to two minutes for individuals and representatives of organizations and is at the discretion of the Chair. In the interest of time, the Chair may limit the number of persons speaking on any topic, may further limit the time allotted to each person, or may limit testimony to those with new information to present. Written comments for any agenda item may be submitted to Commission Records staff at any time during the meeting for distribution to Commissioners and inclusion in the meeting record. The Port Commission does not engage in dialogue with testifiers during public meetings; however, questions or requests for information or documents may be made separately from the public meeting. All testimony is digitally recorded and made available via the Port's webs ite and becomes a public record subject to disclosure under Washington's Public Records Act (RCW 42.56). The identity of each testifier will be noted in the minutes of the public meeting.
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