Commissioners                                             Tay Yoshitani 
Chief Executive Officer 
Tom Albro 
Commission President 
Stephanie Bowman                   P.O. Box 1209 
Bill Bryant                           Seattle, Washington 98111 
John Creighton                      www.portseattle.org 
Courtney Gregoire                      206.787.3000 
APPROVED MINUTES 
COMMISSION SPECIAL MEETING MAY 28, 2013 
The Port of Seattle Commission met in a special meeting Tuesday, May 28, 2013, at Port of
Seattle Headquarters, Commission Chambers, 2711 Alaskan Way, Seattle, Washington. 
Commissioners Albro, Bowman, Bryant, Creighton, and Gregoire were present. 
1.   CALL TO ORDER 
The special meeting was called to order at 12:00 noon by Tom Albro, Commission President. 
2.   EXECUTIVE SESSION pursuant to RCW 42.30.110 
The special meeting was immediately recessed to an executive session estimated to last
approximately 60 minutes to discuss matters relating to sale or lease of real estate, potential
litigation, and legal risk. Following the executive session, which lasted approximately 40 minutes,
the special meeting reconvened in open public session at 1:04 p.m. 
PLEDGE OF ALLEGIANCE 
3.   APPROVAL OF MINUTES 
Please refer to the Unanimous Consent Calendar. 
4.   SPECIAL ORDER OF BUSINESS 
4a.  2012 Small Business Champion Awards. 
Presentation document(s): Commission agenda memorandum dated May 17, 2013, provided by
Luis Navarro, Director, Office of Social Responsibility. 
Presenter(s): Mr. Navarro and Mian Rice, Small Business Program Manager. 
Mr. Navarro commented on the Small Business Champion Awards as an effort to implement the
Century Agenda goal to promote small business growth. Mr. Rice described the accomplishments of
the Port's Marine Maintenance purchasing team in providing opportunities to small businesses to
become suppliers of goods and services to the Port of Seattle.  He then  described the
accomplishments of PRR Inc. and its chief executive officer, Rita Brogan, in facilitating relationships
between the Port and small, local concessionaires and contractors in the Port's concessions
program. He noted that PRR is certified as a Small Contractors and Suppliers firm and as a Minority
and Woman-owned Business Enterprise and a Disadvantaged Business Enterprise. 

Digital recordings of the meeting proceedings and meeting materials are available online  www.portseattle.org.











PORT COMMISSION MEETING MINUTES                    Page 2 of 8 
TUESDAY, MAY 28, 2013 
5.   UNANIMOUS CONSENT CALENDAR 
[Clerk's Note: Items on theUnanimous Consent Calendar are considered routine and are not
individually discussed. Port Commissioners receive the request documents prior to the meeting
and may remove items from the Consent Calendar for separate discussion and vote in accordance
with Commission bylaws.] 
5a.  Approval of the minutes for the regular meeting of April 9, 2013. 
5b.  Authorization for the Chief Executive Officer to execute the Second Amendment to the
Management Agreement with VIP Hospitality LLC for operation of premium lounge
services at Seattle-Tacoma International Airport, substantially as drafted in the
attached exhibit, effective March 8, 2013, to increase the contract cost for a five-year
total not to exceed $500,000. 
Request document(s): Commission agenda memorandum dated May 21, 2013, plan view for Club
International, Amendment No. 2, and 2010 Management/Concession Agreement provided by
James Schone, Director, Aviation Business Development; James Jennings, Manager, Aviation
Properties; and Jess Qunell, Aviation Property Manager. 
5c.  Authorization for the Chief Executive Officer to (1) authorize design for the Grease
Interceptor Augmentation 2013 Project at Concourse C and the South Satellite at the
Seattle-Tacoma International Airport (CIP #C800551) in the amount of $328,500; (2)
authorize design for the grease interceptor in the North Satellite Renovation project
(CIP #C800556) in the amount of $215,500; and (3) authorize a scope and associated
budget transfer of $939,400 from CIP #C800551 to CIP #C800556 to facilitate
construction. 
Request document(s): Commission agenda memorandum dated May 20, 2013, provided by
Wayne Grotheer, Director, Aviation Project Management Group, and David Soike, Director,
Aviation Facilities and Capital Programs. 
5d.  Authorization for the Chief Executive Officer to design and prepare construction
documents for the 2014 North Satellite  Satellite Transit Station Ceiling Leak Long-
Term Repair Project in the amount of $220,000.  The total estimated project cost is
$1.75 million. 
Request document(s): Commission agenda memorandum dated May 20, 2013, photographs, and
plan diagrams provided by Michael Ehl, Director, Airport Operations, and Wayne Grotheer,
Director, Aviation Project Management Group. 
5e.  Authorization for the Chief Executive Officer to (1) proceed with design for the
replacement of the passenger loading bridge (PLB) and fixed walkway at Gate S16; (2)
authorize execution of a contact to purchase a new PLB and fixed walkway to provide
as owner-furnished equipment; and  (3) use Port crews to perform work related to the
removal and installation of the new PLB and fixed walkway at Gate S16 at Seattle-
Tacoma International Airport. The amount of this request is $1,000,000. 
Request document(s): Commission agenda memorandum dated May 20, 2013, provided by John
Christianson, General Manager, Aviation Maintenance, and Wayne Grotheer, Director, Aviation
Project Management Group.



PORT COMMISSION MEETING MINUTES                    Page 3 of 8 
TUESDAY, MAY 28, 2013 
Motion for approval of consent items 5a, 5b, 5c, 5d, and 5e  Creighton 
Second  Bryant 
Motion carried by the following vote: 
In Favor: Albro, Bowman, Bryant, Creighton, Gregoire (5) 
PUBLIC TESTIMONY 
As noted on the agenda, an opportunity for public comment was provided, although no public
comment was offered at this time. 
Without objection, the Commission advanced to consideration of  
7.   STAFF BRIEFINGS 
7a.  Duwamish Transportation Management Association briefing. 
Presentation document(s):  Commission agenda memorandum  dated May 17, 2013, and
presentation slides provided by Linda Styrk, Managing Director, Seaport, and Geri Poor, Regional
Transportation Manager. 
Presenter(s): Ms. Styrk and Dave Gering, Executive Director of the Duwamish Transportation
Management Association. 
The Commission received a presentation that included the following relevant information: 
The Port has helped sponsor local neighborhood outreach to assess the transportation
and mitigation needs of the Port's container terminals and the Duwamish Manufacturing
and Industrial Center (Duwamish MIC). 
Transportation issues in the SoDo neighborhood predate the proposal for a third sports
arena in the area. 
Stakeholders in the neighborhood include the Port, stadium representatives, the Seattle
Public School District, the Manufacturing Industrial Council, and 132 companies located
in the SoDo area of the Duwamish MIC that were surveyed. 
An online survey was completed by 432 employees from 48 companies working in the
neighborhood. The responses indicate that the Port's customers are pleased with the
Port's marine cargo facilities. Proximity of those facilities to local businesses and the
level of productivity inside the terminals are key features favored by these customers. 
Between 2001 and 2011, TEU (twenty-foot equivalent unit) exports through the SoDo
area grew 85 percent. 
The challenges in the SoDo neighborhood include increased traffic congestion with the
advent of the SR-99 deep-bored tunnel, safety concerns related to traffic, lack of east-
west access to the Port's container terminals,lack of a City of Seattle freight mobility
plan, and lack of transit options. 
Approximately a dozen public agencies have jurisdiction over  various aspects of
transportation in the SoDo area.


PORT COMMISSION MEETING MINUTES                    Page 4 of 8 
TUESDAY, MAY 28, 2013 
The infrastructure landscape of SoDo was contrasted with stadium districts in other
cities, which are not traversed by an industrial corridor as in Seattle. LA Live, Kansas
City Power and Light District, and Seattle's own Seattle Center were highlighted in
contrast to the planning of the SoDo neighborhood. 
Findings from the SoDo Transportation Project survey will be presented at a community
forum on June 12, 2013, at the Georgetown Campus of the South Seattle Community
College. 
Commissioner Creighton noted $3 million in marine cargo and 35 percent of the City of Seattle's
tax base represented by industrial activities in the SoDo area. Commissioner Albro commented on
the possibilities for the City's tax base inherent in fostering local industrial expansion in the SoDo
neighborhood. 
Following consideration of agenda item 7a, the Commission returned to consideration of  
6.   DIVISION, CORPORATE, AND COMMISSION ACTION ITEMS 
6a.  Authorization for the Chief Executive Officer to (1) proceed with the Radio System
Upgrade project; (2) authorize the procurement of required hardware, software, and
vendor services; and (3) authorize the use of Port staff for implementation, for a total
project cost not to exceed $6,750,000. 
Request document(s): Commission agenda memorandum dated May 20, 2013, provided by David
Soike, Director, Aviation Facilities and Capital Programs; Colleen Wilson, Chief of Police; and
Peter Garlock, Chief Information Officer. 
Presenter(s): Mr. Soike and Debra Davis, Aviation Electric and Electronic Systems Foreman. 
The Commission received a presentation that included the following relevant information: 
The Port's radio system is a vital emergency services system that is relied on by 911
dispatch as well as a daily operational system for all Port departments. 
The system includes about 1,800 radios. 
The radio system plays a role in emergency preparedness and disaster recovery. 
The Airport's triennial exercises rely on this radio system. 
Aviation Facilities examined the option of unifying the Port's radio network with King
County's system. The recommendation, supported by Information and Communications
Technology, was to remain independent in part due to unique Federal Aviation
Administration requirements that apply to the Port's system. 
The current request is for upgrade of a portion of the system that applies to aging 911
consoles and for upgrade to an interoperable "P-25" core that will more easily
communicate with King County's system. 
The opportunity to join with King County's system at a later date is not precluded by the
console and core improvements requested now. 
The project budget has been reduced by $1.45 million since originally proposed.


PORT COMMISSION MEETING MINUTES                    Page 5 of 8 
TUESDAY, MAY 28, 2013 
Motion for approval of item 6a  Creighton 
Second  Gregoire 
Motion carried by the following vote: 
In Favor: Albro, Bowman, Bryant, Creighton, Gregoire (5) 
6b.  Authorization for the Chief Executive Officer to execute separate service agreements
for Construction Management Services and Commissioning Services, of approximate
values of $10 million and $1.5 million, respectively, for the NorthSTAR Program at
Seattle-Tacoma International Airport.  No funding is associated with this authorization
request. 
Request document(s): Commission agenda memorandum dated May 17, 2013, provided by Ralph
Graves, Managing Director, Capital Development Division; Janice Zahn, Assistant Director of
Engineering, Construction Services; and George England, Program Leader, Aviation Project
Management Group. 
Presenter(s): Mr. Graves, Mr. England, and Ms. Zahn. 
The Commission received a presentation that included the following relevant information: 
Personal services and professional services contracts are typically acquired through a
process based on qualifications. This is a time-consuming, multi-step process that can
involve extensive negotiation. An alternative method is to establish a base contract and
use service directives to initiate specific project work. In some cases, the particular
projects that would be supported by an indefinite delivery, indefinite quantity (IDIQ)
contract are unknown, although the ordering period and contract size are determined
from the start. 
The background of the NorthSTAR program was described. 
Jacobs Project Management has been selected to provide programmatic project
management support for the capital projects that comprise the NorthSTAR program. 
A construction management contract will provide technical expertise to appropriately
mitigate risks during the design phase and ensure the best possible construction
documents. 
Port staff would take the lead role for decision making with the assistance of consultant
expertise. 
Existing IDIQ contracts for construction management are designed to support isolated
projects and are not considered an appropriate vehicle for the construction management
services needed for the NorthSTAR program. 
A commissioning contract will provide expertise that is not represented already by Port
staff and will apply to work in both the North Satellite and Main Terminal. If third-party
sustainability certification, such as LEED, is pursued, an independent commissioning
firm would be a requirement.


PORT COMMISSION MEETING MINUTES                    Page 6 of 8 
TUESDAY, MAY 28, 2013 
The contracting method proposed is consistent with performance audits and intends to
strike a balance between using in-house staff and consultant support for work of this
kind. An important consideration is the level of control delegated to the consultant. 
The collaborative relationship with Alaska Air Group on the NorthSTAR program is going
well and Alaska supports the authorization request. 
Motion for approval of item 6b  Bryant 
Second  Creighton 
Motion carried by the following vote: 
In Favor: Albro, Bowman, Bryant, Creighton, Gregoire (5) 
6c.  Authorization for the Chief Executive Officer to execute two professional services
indefinite delivery, indefinite quantity contracts for architectural services in the amount
of $1,500,000 per contract for a total of $3,000,000 with contract ordering periods of
three years in support of upcoming capital improvement projects at Seattle-Tacoma
International Airport. There is no budget request associated with this authorization. 
Request document(s): Commission agenda memorandum dated May 20, 2013, provided by
Wayne Grotheer, Director, Aviation Project Management Group. 
Presenter(s): Sean Anderson, Capital Project Manager. 
The Commission received a presentation that included the following relevant information: 
Each IDIQ contract will have a one-year term with options for two additional years and a
maximum value of $1.5 million. 
The evaluation criteria for candidate firms were outlined, including commitment to small
businesses. 
Project work would be contracted through service directives unique to the particular
project being supported. 
Due to the nature of the timing for projects for which these services are being contracted,
it was deemed advisable to pursue two contracts this time to divide the workload. 
Motion for approval of item 6c  Bryant 
Second  Gregoire 
Motion carried by the following vote: 
In Favor: Albro, Bowman, Bryant, Creighton, Gregoire (5) 
6d.  Authorization for the Chief Executive Officer to issue Change Order No. 166 for
Contract MC-0316677, Centralized Pre-Conditioned Air Project  at Seattle-Tacoma
International Airport, to add 221 days to the contract duration for a new contract
completion date of August 26, 2013.





PORT COMMISSION MEETING MINUTES                    Page 7 of 8 
TUESDAY, MAY 28, 2013 
Request document(s): Commission agenda memorandum dated May 21, 2013, and presentation
slides provided by Ralph Graves, Managing Director, Capital Development, and Janice Zahn,
Assistant Engineering Director. A slightly different set of presentation slides was used during the
meeting than were provided in advance. A copy of the second presentation is, by reference, made
a part of these minutes, is marked Exhibit A, and is available for inspection in Port offices. 
Presenter(s): Ms. Zahn and David Soike, Director, Aviation Facilities and Capital Programs. 
The Commission received a presentation that included the following relevant information: 
The Preconditioned (PC) Air project was summarized. The intent of the project is to
make it possible for aircraft at the Airport gate to obtain heated or cooled air from a
centralized system rather than by running their auxiliary engines. Auxiliary power units
consume fuel and contribute to polluting emissions. 
In association with obtaining a Federal Aviation Administration Voluntary Airport Low
Emissions grant, work on the project was initiated prior to completion of sufficient design.
Numerous change orders have resulted. 
The time extension change order requested is related to a budget increase authorized in
November 2012. Since then, the schedule analysis has been completed, indicating 221
calendar days of project delay. At this time, the concurrency of the delay has yet to be
determined. Settlement of costs due to delays has yet to be resolved. 
PC Air units on Concourse A should be able to be activated in mid-June. 
At the conclusion of the project, all 73 Airport gates will have pre-conditioned air available. 
Aircraft plug-ins for airlines to use central power rather than rely on auxiliary power units
are currently available at most gates. 
Although the project is over budget, the airlines appear to be pleased with its status. 
Motion for approval of item 6d  Creighton 
Second  Gregoire 
Motion carried by the following vote: 
In Favor: Albro, Bowman, Bryant, Creighton, Gregoire (5) 
7.   STAFF BRIEFINGS 
Agenda item 7a having been disposed of previously, no additional staff briefings were considered. 
8.   NEW BUSINESS 
None. 
9.   POLICY ROUNDTABLE 
None.

PORT COMMISSION MEETING MINUTES                    Page 8 of 8 
TUESDAY, MAY 28, 2013 
10.  ADJOURNMENT 
There being no further business, the special meeting was adjourned at 2:31 p.m. 

Bill Bryant 
Assistant Secretary 
Minutes approved: June 25, 2013.