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Item No. 7a_attach Date of Meeting August 9, 2016 Sea-Tac International Airport NorthSTAR Program Program Commission Second Quarter 2016 Update and North Satellite Project Update NorthSTAR Program The North Sea-Tac Airport Renovation (NorthSTAR) Program is being planned and delivered in collaboration with Alaska Airlines to better serve passengers and improve operational efficiency. This program consists of renovating and expanding the north satellite, improving the north main terminal, refurbishing the north satellite baggage system, and new exterior walkways, stairs and elevators at Concourse C. Purpose: Improve the travel experience from airport drop-off to flight departure and working environment for employees Outcome: Facility modernization; seismic reinforcement; enhanced traveler amenities; new contact gates; long-term energy savings; and operational efficiencies Mission Statement 2 Approved Program: $623M NorthSTAR Program Overall Budget $600 Original Budget - As established at inception Revised Budget - As approved by Commission $531.1 $500 $531.1 Authorized - As authorized by Commission Expended - Thru reporting period end Forecast - Anticipated Cost at Completion Millions $400 $300 $200 $100 $15.4 $16.0 $29.2 $19.3 $8.0 $4.1 $- Program North Concourse C Main Baggage System NorthSTAR Management Management Satellite FINAL Terminal Renovation Expense Reserve Renovation On HOLD FINAL Projects Q2 2016 North Satellite Revised Budget Approved 3 NorthSTAR Program Commission Action Apr 2012 Jul 2012 Nov 2012 Nov 2012 Authorized NSTAR Authorized Authorized Authorized consultant contracts Jun 2012 Design of North Design Design Dec 2012 design/const. supt. Program Satellite & STS NSAT Refurbish Concourse C Program 2012 Briefing Lobbies Renov Baggage System Vertical Briefing Circulation Apr 2013 May 2013 Sept 2013 Oct 2013 Authorized PLA Authorized Authorized Authorized March 2013 covering NSTAR execution of NSTAR Jun 2013 Construction Sept 2013 Construction 2013 Program major CM and Program NSAT Refurbish Program Concourse C Briefing construction projects Commissioning Svcs Briefing Baggage System Briefing Vertical Circulation Aug 2014 Jan 2014 Jul 2014 Authorized NSAT Initial NSAT Apr 2014 NSAT Expansion, Addl Oct 2014 2014 Expansion & Program Expansion Design & GC/CM Program Program Briefing Briefing approach Briefing briefing Jan 2015 Mar 2015 Mar 2015 Q4 2015 Authorized NSAT Authorize Authorize Authorize Jan 2014 2015 Pre-Const Svcs & Early const for PLB; Design Q2 Q3 Construction Q4 Program execution of GC/CM PSE agreement NSAT Baggage Program Program NSAT GC/CM Program Briefing contract CM Offices; STS Expansion Briefing Briefing Prelim. Work Briefing Display; RMM; (Mini-MACC) Q32016 Q22016 Authorize Q42016 2016 Authorize Authorize Q1 Q2 Additional Q3 Q4 Additional NSAT Construction Program Program Program Program NSAT/NSTAR Briefing Briefing Construction SMGCS Briefing Briefing Soft Cost (3rd floor) (Airfield lighting) Q22017 Q1 Authorize Q2 Q3 Q4 2017 Program Construction Program Program Program Briefing NSAT GC/CM Briefing Briefing Briefing (MACC) Commission Schedule Past & Future 4 NorthSTAR Program Management CIP: C800554 NorthSTAR Program Management Purpose: Overall management of the program; programmatic oversight, coordination and controls for consistency; support between stakeholders and projects; and efficient and successful execution of the entire program's objectives Accomplishments: Received additional Program Management authorization 5/24/16 Metrics: Project Metrics Budget/ Actual Financial Metrics Budget/ Actual Remaining Planned Planned Overall Schedule 43% 43% Estimated Total Costs * $19.5M $3.8M $15.7M Progress SCS Participation 27.0% 23.1%* Estimated Contingency (Program Management) (including Mgmt $0.94M $6.8M Reserve) * denotes % of Prime Contractor Budget to date. Q2 Cashflow $140k $193k * Contingency included Q2 2016 Status Program Management 5 NSAT Renovation & NSTS Lobbies CIP: C800556 - NSAT Renovation & NSTS Lobbies Purpose: Renovate and expand the satellite, including infrastructure, seismic reinforcement, gate relocations, north loop Satellite Transit System station (NSTS) lobbies, and new penthouse shell Provide improved travel experience for customers, improved working environment for employees and long-term energy savings and operational efficiencies Accomplishments: Received Commission Approval for $121.2M increased scope and additional authorization for $6M design and overall project support services CONSTRUCTION BEGAN on Preliminary Work Package 1 Received and began review of Preliminary Work Package 2 90% submittal Conducted critical Decision Analysis for NSAT 3rd floor plan to accommodate the Signature Restaurant, adding 3,000 SF to the Alaska Boardroom and future growth that meets original program requirements. Results in a $7M budget increase no schedule delay. Interior design concepts and materials approved by AAG and Port Senior Management Completed PFC strategy analysis for NSAT with AV/Finance North Satellite Accomplishments 6 NSAT Renovation & NSTS Lobbies NSAT 3rd Floor Plan Redesign Cost Impact Initial very preliminary cost impact - $16M based upon 22 week delay assuming day for day impact for redesign, bid packages, bidding and construction start (@$500k/week) plus $5M additional capital construction costs Refined schedule analysis to eliminate any schedule delay by resequencing bid packages. Net result is an estimated $7M budget construction cost increase for a revised forecasted project budget of $538.1M capital costs. Revenue Benefit= $1,310,000/yr. additional Added 4,485 sf AAG Boardroom = $785,000/year Added 3,000 sf future leasable space (prev. Mech. Rm) = $525,000/year Straight-line Return on Investment of this option is 5.4 years North Satellite NSAT 3rd Floor Plan Redesign Impacts 7 NSAT Renovation & NSTS Lobbies Option 6 Third Level Plan Current Design New Mechanical Penthouse Recapture space for Port on Third Floor under New Mechanical Penthouse Current Boardroom Boardroom Expansion Option 6 Third Level Plan Expand Boardroom East Over Roof North Satellite NSAT 3rd Floor Plan Redesign Impacts 8 NSAT Renovation & NSTS Lobbies Progress: Resolving last 60% design comments concerning holdroom Level of Service (LOS) during construction by refining transition from Phase I to Phase II construction Finalizing approval of 3rd floor redesign and AAG's Boardroom layout per Decision Analysis Finalizing early procurement of copper wire based on commodity price to achieve cost savings Entire team refining critical path schedule, contract requirements, bid package scopes of work and construction phasing for Preliminary Work Package 2 and Base Building packages Revised cost estimate reconciliation process using lessons learned from 60% design effort North Satellite Progress & Schedule 9 NSAT Renovation & NSTS Lobbies Metrics: Financial Metrics Budget/ Actual Remaining Project Metrics Budget/ Actual Planned Planned Estimated Total Costs $531.1M $31.4M $499.7M Overall Schedule Progress 9% 5% (including Contingency) Delayed Outbound Bags 0 0 Estimated Contingency $38.5M $28.3M Delayed Outbound Flights 0 0 Q1 Cashflow $3.7M $6.0M Safety Hazard Reports (Level 2+) 0 0 Customer Complaints Rec'd < 5 / mo 0 Participation Metrics Planned Actual Construction Change Orders Processed 0 0 SCS Participation (Design) 3.3% 2.1% SBE Participation (Construction) 38.19% 1 0% * SCS Participation (Construction) 6.79% 1 0% * WMBE Participation (Const.) 4.65% 1 0% * Apprenticeship Utilization 15.0% 0.0% * Minority Utilization 15.0% 0.0% * Women Utilization 10.0% 0.0% * Preferred Entry Apprentices 1 in 5 0 * North Satellite - Q2 2016 Metrics 10 NSAT Renovation & NSTS Lobbies Fuel pit install at N9 Demolition of ramp North Satellite Construction Photos 11 NSAT Renovation & NSTS Lobbies Issues: AAG submitted letter identifying issues requiring resolution for concurrence - 17 gates during NSAT construction; Approval of revised Boardroom; LOS during construction Final definition and agreement continues for AAG "betterments" (cost sharing items), including budget quantification Risks: Budget growth due bid results during the aggressive construction market, limited resource availability and lack of interest Cost and schedule impacts of needed terminal/airside modifications to transition from Phase I to Phase II construction to minimize impacts to level of service and operations Accommodating further AAG requests for changes or detailed analysis that impacts design and construction schedule Impacts accommodating the number of operating gates (12 vs 14) in Phase 2 Resolution of open issues that impact final design and construction Dropping copper commodity pricing after early purchase reduces potential cost savings North Satellite Issues & Risks 12
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