PORT OF SEATTLE 
MEMORANDUM 
COMMISSION AGENDA               Item No.      4e 
ACTION ITEM 
Date of Meeting      May 17, 2016 
DATE:    May 9, 2016 
TO:      Ted Fick, Chief Executive Officer 
FROM:   Wendy Reiter, Director, Aviation Security and Emergency Preparedness 
Wayne Grotheer, Director, Aviation Project Management Group 
SUBJECT:  Video System Improvements Project (CIP #C800642) 
Amount of This Request:        $3,030,000   Source of Funds:      TSA Grant and
Airport Development
Est. Total Project Cost:         $13,000,000 
Fund 
Est. State and Local Taxes:        $160,000 
ACTION REQUESTED 
Request Commission Authorization for the Chief Executive Officer to: 1) advertise and execute
a contract for the first phase of construction of the Video Systems Improvements Project (CIP#
C800642) at Seattle-Tacoma International Airport for an estimated cost of $2,500,000; 2)
increase design authorization by $530,000, for a total request of $3,030,000; and 3) amend a n
existing Service Agreement to add $1,100,000 for a new contract total of $2,000,000. 
SYNOPSIS 
The Video Systems Improvements Project (formerly the Closed Circuit Television (CCTV)
Improvements Phase 2 project) will upgrade cameras, add cameras, and upgrade the Airport's
video management system. The proposed upgrades will support security enhancements desired
by the Transportation Security Administration (TSA) as well as Port of Seattle Security, Port
Police and Operations. 
This project is primarily funded through a TSA grant. The original project budget of $11 million
was predicated on a TSA grant of $10 million. In the interest of further enhancing video
coverage at the Airport, the TSA increased the grant total to nearly $12 million. The budget,
scope and cost increases are largely funded by this increase in the TSA grant and will require an
additional design authorization of $530,000. 
The Service Agreement amendment corrects a deficiency in the contract amount and will support
this project and another project to complete design efforts for future phases of work as explained
below. 
BACKGROUND 
This project enhances and modernizes the existing Airport Video System. Port staff has

Template revised May 30, 2013.

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
May 9, 2016 
Page 2 of 6 
collaborated with the TSA to identify and prioritize previously planned upgrades to the Airport
Video System including camera placements, views and Video Management System (VMS)
software and hardware enhancements based on planning work completed under an earlier 
project. In September 2014 Commission authorized design for this project and in March 2015
Commission authorized procurement of the VMS improvements. 
When this project was being planned, the TSA indicated a willingness to provide an Other
Transaction Agreement grant in the amount of $10,000,000 to fund it. In 2014, the TSA provided
an initial grant in the amount of $7,387,790, with a promise to provide the balance in the
following year. It has now increased the grant total to $11,981,067, nearly $2 million beyond
their initial plan to pay for additional cameras. The project budget of $13,000,000 includes an
amount to pay for project costs that are not eligible for reimbursement under the TSA grant
agreement such as certain staff and administrative costs necessary for the project, but not
approved by TSA specifically under the grant. While a portion of this project ($3.5 million) is
devoted to improvements to the Airport's VMS, the remainder ($9.5 million) will be used for the
installation of video cameras around the airport. The Port has divided this work into several
phases. The first phase, the subject of this request, will add new cameras to view aircraft ramp
parking areas at the airport. These Ramp Cameras will provide enhanced camera coverage
consistent with TSA, Airport Security, Operations, and airline requests. Construction
Authorization of $2,500,000 is being requested at this time. Two future phases will be brought
forward for authorization as design packages are completed and bid packages are prepared. 
In 2014, the Commission authorized execution of a design contract for both this Video System
Improvements project and the Wi-Fi Improvements project. The design elements for both
projects were similar and so a single design contract was procured. The Service Agreement for
this contract was issued at a not-to-exceed amount of $900,000 ($390,000 for video and
$510,000 for Wi-Fi). Since this contract was issued, the video project construction scope has
grown from an initial estimate of $3.3 million (underestimated based on the initial TSA grant
amount) to its current estimate of $9.5 million (not including the video management system
improvements). While the Wi-Fi project scope has grown modestly, the design cost was
underestimated. Its current estimate is $1,120,000. 
Project            Original amount    Increase needed      New amount          Design
authorization* 
Wi-Fi (C800585)          $510,000        $610,000       $1,120,000       $1,946,000 
Video (C800642)         $390,000        $490,000        $880,000       $2,052,000 
Totals                 $900,000       $1,100,000       $2,000,000       $3,998,000 
*Note: design authorization includes other soft costs beyond the service agreement. 
This amendment increases the contract by $1,100,000 to a new total of $2,000,000 to finish
design efforts for both projects. Due to the budget increase described above, the video project
now requires an additional $530,000 in authorization to complete design. The Wi-Fi project
using this Service Agreement already has Commission action and spending authorization to
complete its design. This Amendment requires Commission authorization because the proposed

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
May 9, 2016 
Page 3 of 6 
amendment value is in excess of $300,000. This memo provides notice to Commission in
accordance with RCW 53.19.060 (2) that we are amending the contract more than 50% original
contract value and this memo will be placed at the bid desk and be available for public
inspection.
PROJECT JUSTIFICATION AND DETAILS 
An enhanced video system will better support the Port and TSA in responding to security
incidents in the Airport by providing additional camera views, easier and faster access to video
streams and increased video archive capacity. The first phase, and subject of this request, will
include installation of new cameras to view aircraft ramp parking areas at Concourses A, B, C, D
and the South Satellite. 
Project Objectives 
Project objectives focus primarily on improved video capabilities including availability and
quality of views and user access to video information, as well as video data storage at the
Airport. More specifically: 
Additional cameras will aid in increasing safety, security and provide better information
to law enforcement agencies at the Airport. 
Enhanced coverage will provide risk management tools to aid in responding to claims
due to accidents or incidents at the Airport. 
Scope of Work 
Provide new cameras to view aircraft ramp parking areas at Concourses A, B, C, D and the South
Satellite. These Ramp Cameras will provide enhanced camera coverage consistent with TSA,
Airport Security, Operations, and airline requests.
Future phases will include cameras for the terminal building, concourses, ticket lobby, baggage
claim, and airport drives. 
Elements of the scope of work within the construction and installation of the new cameras will
support the utilization of small businesses to participate on this project.
Schedule 
Commission Authorization for Construction           2nd Quarter 2016 
Issue Notice to Proceed                         3rd Quarter 2016 
Construction Complete                       4th Quarter 2016

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
May 9, 2016 
Page 4 of 6 
FINANCIAL IMPLICATIONS 
Budget/Authorization Summary              Capital     Expense   Total Project 
Original Budget                     $11,000,000          $0   $11,000,000 
Budget Increase                      $2,000,000         $0    $2,000,000 
Revised Budget                     $13,000,000         $0   $13,000,000 
Previous Authorizations                 $4,074,000          $0    $4,074,000 
Current request for authorization            $3,030,000          $0    $3,030,000 
Total Authorizations, including this request     $7,104,000          $0    $7,104,000 
Remaining budget to be authorized         $5,896,000         $0    $5,896,000 
Total Estimated Project Cost             $13,000,000          $0   $13,000,000 
Project Cost Breakdown                     This Request       Total Project 
Design Phase                              $530,000         $2,052,000 
Procurement Phase                              $0         $3,024,000 
Construction Phase                          $2,340,000         $7,249,000 
Sales Tax                                  $160,000          $675,000 
Total                                     $3,030,000         $13,000,000 
Budget Status and Source of Funds 
The Video Systems Improvements Project (CIP C800642) is included in the 2016-2020 capital
budget and plan of finance with a budget of $11,000,000. The current project budget increased
during design by $2,000,000 as the TSA provided a grant total of $11,981,067, rather than the
$10,000,000 initially anticipated, in order to install more cameras than first planned. This budget
increase will be transferred from the Aeronautical Allowances CIP (C800404) resulting in no net
change to the airport's capital budget. The funding source is the Airport Development Fund and
a TSA grant. 
Financial Analysis and Summary 
CIP Category             Renewal and Replacement 
Project Type              Infrastructure Upgrade 
Risk adjusted discount rate     N/A 
Key risk factors             N/A 
Project cost for analysis        $13,000,000 
Business Unit (BU)          Terminal Building and Airfield Apron Area 
Effect on business performance  NOI will decrease 
IRR/NPV             N/A 
CPE Impact             $.01 in 2017

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
May 9, 2016 
Page 5 of 6 
Lifecycle Cost and Savings 
The existing surveillance camera and video management systems will benefit significantly from
the proposed upgrades. Current camera systems have areas of compromised coverage and low
resolution in certain areas of the Airport. This project will increase the video surveillance
coverage with higher definition cameras which will reduce staff time and cost associated with
security monitoring and investigations. 
STRATEGIES AND OBJECTIVES 
This project supports the Aviation strategy of "Operating a World Class Airport" by ensuring
safe and secure operations. A safe and secure airport is a necessary condition for Sea-Tac Airport
to achieve the Century  agenda objective of being the west coast gateway of choice for
international travel.  Additional high definition surveillance cameras and an upgraded video
management system will provide increased security at the Airport for passengers and Airport
tenants.
ALTERNATIVES AND IMPLICATIONS CONSIDERED 
Alternative 1) Do not proceed with the video system upgrade project and the Service Agreement
amendment at this time. 
Cost Implications: $205,000 grant payments would be expensed and refunded to the TSA 
Pros: 
(1) Reduces capital costs. (Port outlay reduced by $1 million, and total TSA grant reduced by
$11.9 million) 
Cons: 
(1) The Port would need to refund the TSA the design costs for this project, a total of
approximately $205,000. 
(2) A reduced Service Agreement amendment would be requested of the Commission with
the pending Wi-Fi project construction authorization request in the future. 
This is not the recommended alternative 
Alternative 2) Authorize construction but not the Service Agreement amendment 
Cost Implications: $ 260,000 ($2,510,000 total project cost - $2,250,000 TSA reimbursement =
$260,000) 
Pros: 
(1) Ramp cameras would be installed. 
(2) Subsequent design of the Video Upgrade project could be completed using other IDIQ
design contracts. 
(3) Proceeding with construction takes advantage of a large TSA grant issued to the Port for
this purpose.

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
May 9, 2016 
Page 6 of 6 
Cons: 
(1) This alternative is the most costly and results in a delay to the project of 6-8 months. 
(2) Schedule impacts would increase the risk that the Port would be unable to fully expend 
the grant before it expires in 2019.
(3) Continuity of design would be lost, creating cost and schedule impacts to the project as
the new designers would have to start over. 
(4) Procuring a new designer would cost $10,000 and would delay completion of design. 
This is not the recommended alternative 
Alternative 3) Authorize construction and the Service Agreement amendment 
Cost Implications: $250,000 ($2,500,000 total project cost - $2,250,000 TSA reimbursement =
$250,000) 
Pros: 
(1) Ramp cameras would be installed. 
(2) Design for both projects would proceed with designer continuity and without delay. 
(3) Proceeding with construction takes advantage of a large TSA grant issued to the Port for
this purpose. 
Cons: 
(1) This alternative requires capital spending; however the majority of spending is a capital
grant that cannot be used elsewhere. 
This is the recommended alternative 
ATTACHMENTS TO THIS REQUEST 
Slide presentation 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS 
March 24, 2015  the Commission authorized the upgrade of the Airport VMS. 
September 11, 2014  the Commission authorized design for the CCTV Improvements
Phase 2 project. 
August 5, 2014  the Commission authorized design for the Wi-Fi Enhancement
project. 
September 11, 2007  the Commission authorized design and construction of CCTV
Improvements (phase 1).